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1Angela M. Brooks email: EMAIL AVAILABLEProfessional Summary A polished, professional, with 18+ years of experience in administration, supporting upper- chief-level executives across various corporate business sectors. Healthcare, Telecom, Technology, Consulting, Finance, Construction, and Education. Twelve years of HR experience, HR on/off boarding, orientation providing confidential coordination of heavy calendar management, and email correspondence, vendor/purchasing contract review and negotiations, travel planning, special projects, superior time management Solid, outstanding effective communication, admirable organizational, and time management skills. Proven ability to manage budgets, contracts, prioritize, anticipate, analyze, diagnose implement technology-based solutions, continuous process improvements workflow, and practical, efficient solutions. Excellent negotiation skills. Thorough, anticipate, sound judgement, conflict resolution, follow-up, follow-through from start to completion to meet deadlines. Five years experience as Founder and CEO of a privately-owned company. Recognized for successfully coordinating a major interstate Division office relocation project. Technical Summary Microsoft Office software tools including Outlook, Word, Excel, PowerPoint, and Publisher. HRIS Payroll Systems UltiPro, Kronos, Cyborg, SAP, E210 and Concur. ExperienceAdministrative Operations SpecialistJohn Hopkins University 5/2024 - present Manage and provide comprehensive administrative and project support to the Mechanical Engineering department Head Professor, the Directors of the associated centers, and the department Administrator. Draft, prepare proofread, and edit confidential and sensitive information for signature. Independently manage tenure-track and teaching faculty recruitment processes including development and approval of the job post, initiating and maintaining advertising, related Interfolio processes, through the completion of multiple offers and hires. Manage the onboarding of new faculty including processing payroll documents and fielding questions from new faculty members. Manage the appointments process and workflow for new faculty and postdoctoral appointments including document collection, faculty votes, correspondence with deans office, and completion of necessary hiring and payroll processes. Manage all appointment renewals, including related salary changes, ensuring completion in a timely manner for faculty and postdoctoral fellows. Manage all HR payroll activities for postdoctoral appointments. Prepares all payroll documents, hiring and termination, including grant funds allocations. Independently tracks appointments for terminations and re-appointments Oversee and approve procurement transactions via SAP and P-Card process (orders placed, deliveries, shipments, follow-up on status) Manage all aspects of the Mechanical Engineering Seminar including coordination of logistics and visiting speakers, oversight of advertising, tracking expenditures, coordinating purchases and supplies, submitting invoices, reimbursements for travel, etc. 2 Serve as the international employee liaison and manage the visa process for all international appointments to include the communication and coordination with third-party visa sponsors and the Johns Hopkins Office of International Services. Work closely with the Mechanical Engineering Grants and Contracts Manager and Finance team to oversee the administrative tasks necessary for smooth operation of internally funded projects and completion of financial transactions related to department and center activities.Executive AssistantJohns Hopkins Hospital 5/2021  5/2024 Performs a full range of administrative duties in a fast-paced environment to the Sr. Vice President, Facilities Operations & Engineering Management, and Sr. Director, Operations Management, and Director, Compliance & Business Services, and their subordinate teams. Managed various division special projects, and day-to-day administrative business office protocol e.g., complex and heavy calendar management across the organization. Organized and followed up on special projects including researching, monitoring, designing materials for final approval, and disseminating information. Compiled information for presentations. Processed financial expense reimbursements, and ensured office supplies were ordered and available. Accepts incoming phone calls and greets visitors, receives, and reviews incoming mail and correspondence. Manage, review, and coordinates HR documents, interview scheduling, new positions, position change activities, approvals, and job descriptions. Manage purchasing logistics, review vendor contracts and proposals. Manages oversight of all office supplies conference rooms, and equipment issues. Exhibited positive strong communication, and organizational customer service skills, juggling multiple priorities simultaneously and working in a team environment. Travel and Event Planning. Senior Administrative CoordinatorMedical Faculty Associates 9/2017  1/2020 Served as senior administrative coordinator and executive assistant to the Vice President, Senior Director, and Director of the Revenue Cycle Business Division, managing daily office operations, e.g., complex calendar management, coordinated travel arrangements and itineraries, scheduled events, designed presentations, and high-level daily reports, received telephone calls and greeted visitors. Property management negotiations, applications and contracts. Facilitated the human resource (HR) onboarding process for new hires, liaised between HR business partners, and administered division terminations and other personnel changes. Provided oversight to the budgeted funds' allocations, processed and tracked all travel expenditures, reimbursements, and approved invoices. Managed timekeeping for multiple departments within the division, including liaison for payroll-related matters. Provided asset management support for office inventory and equipment, procured office supplies, and notified building engineers when structural issues arose or needed improvements.3 Monitored various division contracts and processes connected with the project management team regarding contracts for review, renewals, terminations, pricing inquiries, and adjustments. Proactively streamlined division office procedures by designing and updating electronic filing system forms to enhance the communication and accuracy of information to maintain organization and improve the efficiency and structure of the division. Addressed logistical matters, including internal space allocation, process incoming mail, and led the division's safety protocol committee and special projects initiatives. Administrative Office ManagerBaltimore County Board of Education 1/2013  9/2017 Managed day-to-day business operations for a Baltimore County Middle School, implemented accurate accounting practices for multiple budgets totaling $700k, reviewed all invoices for payment, surveys, vendor selections, contracts, making daily bank deposits, P-Card purchases, and tracking; also reviewed business account logs, spending justifications, domestic travel arrangements, reimbursements, travel expenditures, reimbursements, reports, account reconciliations, negotiations, expense projections, and operational forecasts. Served as timekeeper for 85 staff members, verified and maintained payroll time and attendance records and reports; handled human resource responsibilities, scheduling interviews, orientations, training, and terminations; also tracked full-time equivalents(FTEs). Maintained the administrative staff office workflow, policies, procedures, and internal and external customer service expectations, and conducted phone etiquette training. Coordinated and organized meeting conferences, fundraisers, and domestic travel arrangements, ordered school supplies for students and staff, also liaised negotiations with vendors. Managed oversight of all office supplies, equipment issues, phone system service requests, and follow-ups, collaborated with appropriate departments for problem resolution, building management, repairs and space setup, and employee allocations. Accepted incoming phone calls and greeted visitors, and received all incoming mail and correspondence.Managerial Executive AssistantSinai Hospital 2/2011  12/2013 Served as point of contact for multiple directors, arranged appointments and daily agendas; compiled, created, and maintained various financial budget and expense reports, training materials, and presentations, manage nurse credentialing, travel arrangements, and special events. Managed day-to-day administrative operations for two large patient healthcare units, including baby, trauma, and rehabilitation; assessed payroll, time and attendance, and leave requests for more than 120 employees. Manage vendor contracts and proposals. 4Chief Executive Officer (CEO)Exactly, Inc. 11/2006  2/2011 Owned and operated a post-construction clean-up company for residential and commercial real estate properties in the Maryland, DC, and Virginia metropolitan areas. Managed sales accounts, property restorations, yearly budgets, negotiations, bookkeeping, financial projections, payroll, expense accounts, and contracts with time-sensitive deadlines. Self-educated regarding business strategies, safety protocols, subcontracting, and marketing. Maintained influential accounts management and positive rapport with clients. Data Exchange Analyst Healthcare Information Technology Consulting Benelogic, LLC 12/2002  5/2006 Successfully assisted with the launched Start-up Company by partnering with sales team associates to assist with database management, implementation, and documentation of workflow processes, policy, and procedures. Managed project schedules, and software setup for new client electronic payroll healthcare benefits. Coordinated time-sensitive schedules to meet productivity, quality, and client objectives for sales team associates. Managed project protocols for implementation (test and production environment phases), worked with team members to execute configuration strategies, monitor timelines, and analyze client data to proactively identify and counteract internal and external issues or concerns.Executive Assistant TelecommunicationsEspire Communication, Inc. 1/1998  12/2002 Successfully coordinated a major office relocation of an entire IT division from Annapolis, MD to Sterling, VA, meeting deadlines involving property searches, leasing agreements, 125 employees, phone transfers, furniture purchase, and installation, floorplans, space allocation, etc.) Facilitated high-profile meetings, events, travel arrangements, and conferences for executive management of the information technology (IT) division. Coordinated the recruitment of new hires that required processing applications, and scheduling. interviews, verifying references, drug screening tests, credential verification, pre-employment physical processing, training, offer letters, health benefits packages, and badging. Organized HR department records, and employment files and maintained the operation of office equipment. Maintained division budgetary expenses, planning, vendor interactions, procurement, data processing, equipment, space allocation, and property management. Served as primary liaison between internal and external departments to identify and resolve varying issues, accepting incoming phone calls and other communications including sorting, screening, reviewing, and distributing incoming and outgoing division mail. Managed all FTEs, processed new hires, tracked staff from temporary employment agencies; consultants, evaluations, job descriptions, strategies, and procedure updates, also processed personnel transition changes for the IT divisions HR department. Partnered with facilities division personnel regarding all service-related needs for the 5division, including space allocation, furniture, property, and safety. Executive Assistant Human ResourcesLiberty Health Systems 9/1986  01/1998 Managed Vice President HR complex calendar and coordinated day-to-day office operations, and a full range of personnel actions. Coordinated and facilitated the recruitment of new hire application processes  scheduling interviews, verifying references, drug screening tests, proof of appropriate credentials, pre- employment physical processing, training, credentialing, offer letters, health benefits packages, and badging. Meet and greeted visitors. Managed, and input new hires and payroll changes in the HRIS Cyborg database system. Organized and maintained HR employment records and maintained the operations of the office equipment. Managed and addressed correspondence and personnel inquiries, providing advice and guidance on the rules and regulations that pertain to the human resources area of specialty.EducationWatterson Vocational School Baltimore, MDMajor: Secretarial Science Business Administration Minor: General Course Work Software Applications