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Click here or scroll down to respond to this candidateChristina ProvenzanoStreet Address
Phone: PHONE NUMBER AVAILABLE E-mail: EMAIL AVAILABLETo continue my career with an organization that will utilize my strong administrative and problem-solving skills, to benet mutual growth and success.ExperienceMemorial Sloan Kettering Cancer Center Administrative Assistant Molecular Pharmacology April 2022 Sep 2024New YorkProvide administrative support to Three Principal Investigators of the Department of Molecular PharmacologyProvide support to the LabPerform various clerical and administrative duties to contribute to the smooth operations of the team including, but not limited to, physician and administrator calendar management, arranging travel, coordinating meetings, processing reimbursements and coordinating maintenance requestsPrepare documents including memos, Power Point slides, announcements, correspondence, reports, presentations, manuals and grant submissions as requiredProcess physician allotment reimbursementsCollaborate with physicians for Qgenda service schedules and arrange coverageProcess bi-weekly physician timesheets for Principal InvestigatorAssist in coordinating various operational meetings and taking meeting minutesOrder supplies and coordinate maintenance needsAssist in planning and coordinating service projects as neededMitsubishi Tanabe Pharma America, Inc Executive Assistant August 2019 October 2021Jersey City, NJProvide administrative support to the Vice President, Market Access and the direct reports of the Vice President, Market Access.Performs general clerical duties to include, but not limited to, copying, faxing, mailing, ling, making travelarrangements, processing T&E expense reports, preparing vouchers and processing invoices and tracking expenses.Maintains high level of condentiality when handling sensitive information during the execution of departmental objectives.Prepares and/or assists in the nalization of a variety of high-quality correspondence, complex presentations,slide decks and reports, written agreements, memos, letters and other documents.Perform document management functions including ling, storing, archiving, accessing, copying, extracting, etc.Opens, sorts and distributes incoming correspondence, including faxes and email.Files and retrieves organizational documents, records and reports.Answers telephones and provides information to callers, takes messages and/or transfers to appropriate sta members.Creates, updates and facilitates complex and busy travel itineraries of multiple individuals.Manages multiple Outlook calendars (sta and departments)Schedules, plans and coordinates a variety of events and meetings (in-house and o-site, ad hoc and recurring) which includes internal and aliate sta members, outside consultants and key opinion leaders; booking arrangements, purchase of food, supplies and handout material.Assists other administrative sta in scheduling and supporting meetings outside the specic departments or areaassigned.Creates, maintains and enters information into databases.Performs other departmental duties as assigned.Solomon Page Group/Mitsubishi Tanabe Pharma America, Inc Executive Assistant April 2019 Aug 2019New York, NYManaged calendar for the Vice President of Medical Aairs.Managed travel arrangements and expense report submissions for VP Medical Aairs.Provided executive support including answering telephones, assisting visitors and resolving administrative problems and inquiries.Processed and managed vouchers for Medical Aairs leadership team. Track and update all expenses fordepartment ledger in Excel and gathered for monthly forecasting.Coordinated, planned and executed in-house and o-site Medical Aairs hosted activitiesRecorded and distributed meeting agendas and minutes.Assisted team with contracts submission and follows up with legal and accounting.Organized all department meetings, teleconferences and WebEx set-up, coordinated meeting logistics to include preparing presentations and materials.Supported functional corporate project-based work, as requested.Farrell Contracting Administrative Assistant April 2018 Lay o March 2019Ridgeeld Park, NJAssisted Department Director with contracts and proposals as well as Project Management Team.Assisted with daily scheduling of work.Interacted with vendors, sub-contractors, requesting information for vendor set up, quotes, project submittals, handled Certificates of Insurance and certified payroll records.Responsible for setup of new customers for billing and providing necessary documentation to them.Create, update and manage excel spreadsheets and reports as pertains to projects, timelines and workows.Data entry of all expenses into QuickBooks Pro as well as timesheets and invoicing.Performed data entry, faxing, photocopying, ling and other administrative tasks as requested by Department Director.Quest Diagnostics - Clinical Trials Supervisor/Coordinator for Anatomic Pathology September 2005 November 2016 Teterboro, NJSupported Director/Principal Investigator with daily operations.Assisted Associate Director for Clinical Trials with Study Validations.Assisted Principal Director and project managers with developing /printing TMF binders.Assisted with the tracking and management of Case Report Forms (CRFs), queries and clinical data ow.Maintained Concur Expenses and reports.Created and maintained study specic Excel Spreadsheets.Maintained supply inventories.Created and processed purchase orders and invoicing.Electronic management of Clinical Trials DataEntry into EDC Systems for various Global Sponsors.Created, updated and trained of study specic SOPsMaintained propriety and condentiality of clinical trials.Continuing Education of FDA requirementsPrepared and assisted in requirements for Pre-Site Initiation Visits, Routine Monitor Visits, Close-Out Visits, including Internal Audits and Global Sponsor Audits (UK, Belgium, China, Japan and India).Maintained tracking and reporting of study data for Management Reports.Maintained study specic timelinesKnowledge of FDA RegulationsKnowledge of GCP/ICH Regulatory GuidelinesQuest Diagnostics - Clinical Study Coordinator/Admin Assistant to Director of Cytopathology April 2000 September 2005Teterboro, NJHeavy telephones involving both internal and external clients.Extensive typing of internal memos, client letters, protocols and monthly reportsDistribution of Cytology and Pathology work.Transcription of Anatomic Pathology and CytologyAccessioning specimensPrepared and shipped out all specimens for end point reviews.Maintained statistics spreadsheetsMaintained les.Quest Diagnostics - Anatomic Pathology Client Service November 1999 April 2000 Teterboro, NJHeavy telephone contact with external clientsTranscription.EducationBachelor of Science 2006 PresentFairleigh Dickinson UniversityCertificate in Medical Transcription/Medical Billing Specialist September 1997 August 1998 HoHoKus School of BusinessSkillsProcient and strong knowledge of QPS, QLS and Electronic Data Capture Systems Procient in Microsoft OceProcient in QuickBooks Pro Procient in SAP/ConcurCertied in Digital Pathology (Aperio/Leica) whole slide imaging*References available upon request* |
