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Click here or scroll down to respond to this candidate,Candidate's Name
Work Experience:Landmark Preservation, Kingston, NY July 2023- PresentAssistant Property Manager/ Interim Manager Assist Property Management in promoting, establishing and maintaining positive relations with the tenants and with the day-to-day operations of the property Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Answer the property management office phones in a courteous, professional, customer service oriented manner Interface with company personnel and outside parties to coordinate meetings, conference calls and appointments Keep tenant manuals and building rules and regulations up to date Assign work orders and ensure they are being closed in a timely manner Communicate reported building issues to Property Manager and Maintenance Maintain accurate and updated vendor and tenant contact information Maintain vendor and tenant certificates of insurance Assist Property Manager, Chief Maintenance Supervisor and Superintendents in overtime staff scheduling/tracking as it relates to after hour staff coverage Assist with the scheduling of contractor work (fire drills, window washing, building shutdowns, etc.) and coordinate with tenants Assist with planning of holiday and special events such as holiday drives and ice cream socials Prepare memos and all building correspondence to and from owners, tenants, vendors and management Maintain lease files on all properties, including lease abstracts, rent rolls, stacking plans, and tenant certificates of insurance Maintain files on daily maintenance logs, contractual obligations, and answering service logs Monitor and order general office supplies as needed Open all mail, federal express, airborne, UPS and DHL packages and sort/distribute accordingly Manage card access system including changes in building access for holidays, order key blanks, etc. Execute prompt accurate billing of tenant work orders for billable services on monthly basis Manage accounts payable and ensure accuracy of invoicing and timely deliverables of payments Other duties as deemed necessary by property management staff to assist in the professional, cost effective, efficient management of the propertyHong Kong Sourcing, Tuckahoe, NY February 2021- September 2023 Executive Assistant Provide seamless managerial, administrative, and personal support to a top Executive and family Take meeting minutes and notes, set up conference calls via Zoom and Teams in different time zones Maintain and organize system of financial documents via Google Sheets and Quickbooks Responsible for office inventory, personal shopping, and errand runs Assist in answering customer communication; client services Liaison between clients and our factories/suppliers in China Obtain pricing and request quotes from vendors Update pricing for product catalogs, track inventory shipments and manage scheduling and transportation; E-commerce Assist in fulfilling dropshipping orders by organizing customer/order information in Excel/Sheets Responsible for all aspects of HR and administering payroll Manage main residence: supervise HVAC, landscaping, and repairs work; liaise with staff Coordinate logistics regarding Wi-Fi/cable, furniture, and a large renovation Assist with bill paying, wire transfers, credit cards, and medical bills Act as an extension of Executive: manage heavy calendars and schedules, answer/draft/edit correspondence, assist with marketing/research and philanthropic duties Book travel arrangements and restaurant reservations; manage invoices Management Twenty Six, Kingston, NY October 2019- January 2021,Personal Assistant Drive Principle to different rental buildings/units to deliver and pick up business related correspondence Manage records and personnel files Perform basic and extensive research on behalf of Principal Responsible for screening correspondence and directing emails and calls accordingly to appropriate departments Order and track office inventory and Principals personal inventory Welcome and greet visitors and commercial tenants Send and receive mail and packages on behalf of office and Principal Compile receipts for expense reports Review and approve employee hours and tracked time off and allocated hours; sick, personal, vacation Carry out domestic responsibilities such as laundry, pick up/drop off dry cleaning, maintain cleanliness of office and Principals apartment, and prepare simple meals for Principal Education:Columbia- Greene Community College May 2017Associate of ArtsSkills:G-suite, Microsoft Office Suite (Word, Excel), Slack, Telegram, Adobe Illustrator & Photoshop, Wordpress, Wix, Quickbooks, ADP Run, Excelforce, Zoom, Teams, Outlook, Boston Post, Yardi, Conversational in Spanish, Learning American Sign Language |
