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Click here or scroll down to respond to this candidate.Work HistoryVillage of Sugar Grove, Executive Assistant & City ClerkSugar Grove, Illinois Street Address /2023 Present Prepares, edits, and proofreads documents, reports, and correspondence on behalf of the Village Administrator and Village President. Handles confidential matters relating to all functions of the Village. Creates content and manages official Village social media accounts. Coordinates meetings, workshops, and special events as needed. Prepares the agenda for the Village Board Meeting and follows up on tasks. Prepares letters, ordinances, and resolutions as required. Accepts claims for damages and other legal papers served to the Village. Greets visitors and assists the Finance Department with water bill payments as needed. Serves as custodian of official Village records and public documents. Performs certification and recording for the Village as required on legal documents and other records requiring certification by administering the Village seal and signing. Attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring certification by the Village. Catalogs and files all Village records. Serves as the Village's Freedom of Information Act (FOIA) Officer. Distributes and advertises meeting agendas, bids, public hearings, and other legal notices. Prepares for and attends regular and special Village Board Meetings, records proceedings, and prepares minutes. Files ordinances and resolutions and ensures codification into the municipal code when necessary. Oversees the renewal and issuance of liquor, business, amusement, video gaming, and various other regulatory licenses. Administers the oath of office to public officials. Serves as a Notary Public. Prepares reports for Village Board Meetings. Serves as the local election official for the Village Distributes, collects candidate information for election filing, and follows the rules set forth by the Illinois State Board of Election. (biennially). City of St. Charles Senior Administrative Assistant, Deputy City Clerk St. Charles, Illinois 05/2017 12/2023 Provided high-level administrative support to the Mayor and City Administrator, ensuring the effectiveness and quality of administrative processes. Schedules meetings, in-person and virtual, keeps calendars, prepares correspondence, and maintains confidentiality of information. Main point of contact for the Mayor, City Administrator, Council Members, Committee Members, and City Clerk. Professional SummaryEfficient and dedicated Executive Administrative Assistant with a proven ability to deliver exceptional customer service in fast-paced environments. Highly organized and detail-oriented, skilled in calendar management, meeting scheduling, and various software tools including Microsoft Office, Visio, Adobe Creative Cloud, and Canva. Excellent communication skills and a strong work ethic enable effective multitasking, problem-solving, and prioritization. Capable of thriving both independently and within a team, while maintaining professionalism and confidentiality. 279 Capitol Drive, Unit C EMAIL AVAILABLESugar Grove, Illinois 60554 PHONE NUMBER AVAILABLETracey R. ContiTCT. Conti - Page 2 Prepared agendas and items for the Liquor Commission, City Council, and Government Operations meetings, attended the meetings, and took minutes. Provided ongoing training for the part-time administrative assistant, providing direction, support, and feedback. Oversaw the City's licensing process (liquor, tobacco, massage, catering, video gaming, towing, amusements, horse carriage, etc.) and assist business owners and applicants with licensing questions. Assisted with the compilation of the annual budget for the City Administrator, Mayor, and City Council. Liaison to the City of St. Charles 708 Mental Health Board and the St. Charles Initiative, scheduling meetings and providing support when needed. Effectively organized and tracked executive session documents for the City Administrator. Organized the City Council Retreat, Employee Appreciation Luncheon, and Volunteer Appreciation Dinner. Served as the Local Election Official for the City. Distributes and collects candidate information for election filing and follows the rules set forth by the Illinois State Board of Election. (biennially). City of St. Charles Administrative AssistantSt. Charles, Illinois 06/2014 - 05/2017 Assisted the Senior Administrative Assistant, Mayor, and City Administrator with scheduling meetings, calendar support, administrative support, website maintenance, transcription, and special projects. Primary backup for Senior Administrative Assistant. Provided assistance with City Council materials, including presentations, proclamations, ordinances, and resolutions. Served as backup for City Council Meetings, preparing agendas and materials and attending meetings. Assisted the Communications Department in working with press releases, arranging ribbon-cutting ceremonies, and creating certificates for new businesses. Created license applications and assisted with the licensing process. Posted all meeting information on the website and distributed a weekly calendar. Maintained the city code website and made code revisions as necessary. Placed orders for office supplies. Maintained petty cash for the City Administrators Office. Served as backup for receptionists and other departments when needed. Americall Group, Inc., a Teleperformance Company Executive Assistant Naperville, Illinois 08/1999 09/2011 Provided top-notch administrative support to the CEO/President, maintaining complete confidentiality. Prepared board meeting materials and information every quarter. Worked directly with the executive team to ensure that information was correct and received promptly. Maintained insurance licenses for the company in all states and ensured that records and files were updated regularly. Responsible for purchasing all State and federal Do Not Call lists, ensuring they were up-to-date and received on time. Created and implemented a travel and incentive program for employees utilizing credit card reward points. Worked directly with the Sales Department, preparing responses, correspondence, and creating documents. Responsible for the training and supervision of the full-time receptionist. Organized files, developed spreadsheets, designed forms, assisted with data entry, and created and maintained organizational charts.Education & Training: Administrative Assistant Certification, 2015 National Incident Management System (NIMS) Training Certification, 2014 General Education Certification, 2013 |
