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Click here or scroll down to respond to this candidateCandidate's Name
Baton Rouge Hammond Prairieville Gonzales Geismar ZacharySurrounding Areas Remote HybridPhone: PHONE NUMBER AVAILABLEEmail:EMAIL AVAILABLELinkedIn:https://LINKEDIN LINK AVAILABLE PROFESSIONAL SUMMARYDynamic Executive Assistant with extensive experience supporting C-suite executives in fast-paced environments. Proven expertise in Accounts Payable and Receivable, alongside strong research and report generation skills. Highly proficient in advanced Excel techniques for creating comprehensive spreadsheets that enhance operational efficiency and facilitate data-driven decision-making. A motivated professional recognized for exceptional organizational skills, attention to detail, and a commitment to delivering exemplary service. Known for proactively identifying areas for improvement and implementing solutions that streamline processes and enhance productivity, I thrive in challenging settings where adaptability and initiative are key to success.SKILLS C-Suite Support: Extensive experience providing executiveadministrative support to C-level leaders, ensuring seamless operations and communication. Effective in multiple calendar management, meeting organization, and project coordination. Financial Management: Proficient in Accounts Payableand Receivable, including invoice processing,GL Coding, cash applications, reconciliation, and collections. Computer Skills: MS Office (Word, Excel, Teams, Outlook,Dynamics), Google Suite(Google Docs, Google Sheets, Google Drive, Google Meet), Adobe, PowerPoint, SAP 50, ADvantage, Salesforce, Stripe, Ariett, Paciolan, NetSuite, MS Dynamics, many specialized ERPs, desktop publishing applications, and WordPerfect . Office Administration: Strong ability to conduct in-depthresearch and generate detailed reports that inform strategic decisions. Adept at handling vendor relations, correspondence, and preventing issues by being proactive. Customer Service Excellence: Committed to providingexemplary customer service, fostering positive relationships with clients and stakeholders. PROFESSIONAL EXPERIENCEExecutive Assistant to the PresidentWilson Warehouse / Sabine TransportationApril 2023 September 2023 Baton Rouge, LA Provided high-level administrative support to the Company President and C-suite executives, ensuring efficient communication and operations.Developed complex Excel workbooks to compile and present historical data, utilizing advanced formulas and reporting tools such as macros, pivot tables and utilizing VLOOKUPs to generate specific reports or information at any given time. Prepared and distributed engaging newsletters using PowerPoint, enhancing employee engagement with critical company updates. Managed reporting and tracking of employee work hours, ensuring accuracy in regular and overtime calculations. Organized and maintained filing systems for both digital and hard copy documents, safeguarding confidentiality. Kept track of leases making sure all obligations and requirements were being met. Virtual Executive Assistant / Accounting ClerkIndependent ContractorOctober 2021 March 2023 Remote (Multiple States) Delivered executive administrative support to C-level employees, effectively managing multiple calendars and coordinating meetings and travel. Executed accounts payable and receivable processes, including invoice matching and cash applications, while maintaining compliance and accuracy. Conducted thorough research and generated reports to support strategic planning and decision-making across multiple organizations.Assistant to the Database CoordinatorTiger Athletic FoundationOctober 2017 October 2021 Baton Rouge, LA Maintained the accuracy of donor and membership data, performing audits and developing corrective processes to ensure database integrity. Developed and implemented processes to detect and correct inaccuracies in incoming financial transactions that directly affected the database. Posted financial donations/gifts to appropriate Cash and GL accounts while ensuring the correct donor account(s) were credited for point(s) purposes and the correct account(s) was tax-receipted. Solved discrepancies in batch totals. Generated monthly financial reports for Accounts Receivable. Prepared check requests and approved check requests from other departments. Prepared payment batches in Ariet, uploaded into Sage 50 Traveled with Coaches Caravan, set up and worked the Tigers Silent Auction Worked at the TAF tailgate before LSU home games. Continuously cross-trained as back-up for other members of the Accounting Department. Prepared written Standard Operating Procedures for all aspects of my position while keeping them updated with newly implemented procedures as necessary. Communicated with donors and coworkers via email, phone, Teams, Skype, and Zoom, providing excellent customer service.Billing SpecialistSGS Petroleum Service Corporation (Express Employment Professionals) July 2016 January 2017 (temporary position) Baton Rouge, LA Balanced invoice edits Collaborated with Accounts Receivable and leadership to resolve billing discrepancies, ensuring timely and accurate invoice submissions. Compiled all required supporting documentation and submitted invoices as well as prepared invoice file copies for proper audit support Verified discrepancies and resolved customer billing issues Responded in a timely manner to customers and timekeepers for all billing related questions. Validated and reconciled timecards and billing amounts. Responded in a timely manner to customers and timekeepers for all billing related inquiries. Contributed to team effort by accomplishing departmental billing goals and cross-trained with coworkers to provide coverage when needed.Office AdministratorBurk Baker School of Real Estate & AppraisingJune 2012 June 2016 Baton Rouge, LA Managed diverse office operations, including detailed reporting to the Louisiana Real Estate Commission, while providing exceptional customer service Processed and reconciled payments daily. Organized and prepared a wide variety of classes in various locations in Louisiana and Mississippi. Handled all aspects of marketing including print, social media, mass email, and attending event promotions. Actively recruited students. Worked with a diverse group of clients and students while ensuring that every individuals needs were met efficiently and in a timely manner. Created solutions to challenges as they arose while maintaining a positive attitude and preventing any disruption to the daily routine for students. Maintained the owner's calendar and schedule, keeping him apprised of any changes. Worked independently and with a team to ensure the company goals were met or exceeded. Handled vendor relationships, kept the office stocked and the technology current and functioning properly.Administrative ManagerEquipment DistributorsFebruary 2000 September 2005 Asheville, NC Negotiated and prepared yearly contracts between approximately 78 suppliers and 14 Board Members. Organized, prepared, and attended a trade show in Texas while adhering to a budget. Actively prevented mistakes and fraud by verifying sales reports and discounts as they pertained to the yearly contractual obligation. Organized, prepared, and attended (when appropriate) meetings across the United States and Canada. Maintained the calendar for the BOD, scheduled meetings around current obligations, moved meetings to accommodate BOD. Assisted in producing marketing materials that supported the operational needs of a restaurant equipment buyers group. Performed general office duties such as preparing correspondence and answering busy telephone.Accounts Payable/Receivable ClerkVolvo Construction EquipmentMarch 1997 January 2000 (Contract Worker) Asheville, NC Handled all aspects of accounts payable and receivable, ensuring compliance with company policies and timely processing of invoices. Coded and approved invoices per policy. Reconciled weekly expense reports for travel, both domestic and abroad, using daily exchange rates as applicable. Performed weekly check run.EDUCATIONDegree in Business AdministrationSoutheastern Louisiana University, 1994 |
