| | | 20,000+ Fresh Resumes Monthly | |
|
|
| |
Click here or scroll down to respond to this candidateCandidate's Name R E S U M E Current as of 2024Page 1 of 3Candidate's Name
Telephone: PHONE NUMBER AVAILABLE EMAIL AVAILABLE BACKGROUND SUMMARYResults-focused professional with many years of experience supporting upper-level management and executives in areas as human resources, office management, education, private sector, healthcare, commercial real estate and legal fields. Former federal government employee, expert in internal and external customer relations, records management, meeting deadlines, and multi-tasking on a wide range of projects.CORE STRENGTHS Time ManagementDeadline Sensitive Office Management Events Planning Interpersonal and Customer Relations Verbal and Written Communications Report-Editing Skills Retention and Disposition Management and Policy Enforcement Multi-Tasking and Coordinating Government, Non-Profit and Private Sector Experience Relationship Building TECHNICAL SKILLS GovTrip Travel System Taleo E-applicant ACT ITAS (Time/Attendance) MRI Lexis Nexis Building Engines Property Management CGE Travel System Raisers Edge Web Docs SharePoint SMS OAS GUI 2 Lawson Transport Tacking GUI WebTA Ultimaint KRONOS E2/ GFEBS Travel Systems PeopleSoft Expocad Visio AvidPROFESSIONAL EXPERIENCECorporate Senior Executive Assistant- Secret Clearance(Parsons) Army Research Laboratory, Adelphi, Maryland December 2019-March 2024 Provide Executive level support to the Science of Intelligent Systems Division Submit daily accountability reports to upper level management of employees work status. Maintain log to track status for accurate reporting Maintain metrics spreadsheet for scientific reporting of publications Review time and attendance records in ATAAPS (Automated Time and Attendance Production System) for accurate time reporting Enter staff in TED (Total Employee Development) system for required training and maintained training records Attend and participate in weekly and bi-weekly division meetings; provide dial-in information when needed for those participating from remote locations; compile status reports and updates on staff needs from each branch for discussion Enter purchase requests in GFEBS (General Fund Enterprise Business System) for the purchase of equipment and register employees in TED (Total Employment Development) for mandatory training. Create and maintain employees telework packages; ensure packages are completed and correct for supervisors approval Plan secret level meetings and escort visitors to meeting location Perform other duties as instructed and as needed by the division Serve as one of the gatekeepers to reserve conference rooms for small and large meetings classified and unclassified meetings. Facilitate fingerprinting process of onboarding interns Answer divisions phone lines, screen incoming calls and promptly deliver messages to unavailable staff Follow up on action items to ensure required approving signature Liaise at the division level to oversee daily workflow and processes Candidate's Name R E S U M E Current as of 2024Page 2 of 3Executive Assistant- NACI Clearance(Knowledge Bank/ MindFinders) National Oceanic and Atmospheric Administration, Silver Spring, MD December 2017-December 2019 Provided front office support to the Director, Human Capital Services, Assistant Administrator and Deputy Assistant Administrator; greeted visitors and assisted with locating line offices and staff personnel; answered and screened incoming calls; reviewed, monitored and maintained calendars; ensured calendars were always current to prevent discrepancies; adjusted meetings according to meeting priorities, impromptu meetings or at the request of the executive staff; served as point of contact for several meeting requests and follow through on canceling, scheduling and arranging as necessary according to meeting priority; ensured meetings ended promptly to prevent overlap of other scheduled meetings; reviewed calendars of other executive parties and staff to provide feedback on availability. Communicated assignment status, action items and other information at daily end-of-day or morning tag up meetings; uploaded all briefing documents and other materials to the Google Drive to ensure documents were easily accessible when later needed by executive staff; requested all meeting materials for next days meetings for review by the executive team; scheduled conference rooms for several small and large meetings for staff and provided dial-in information when needed for those participating from remote locations; ensured polycom equipment was fully functional and operable prior to all teleconferences; attended weekly staff and calendar meetings to resolve conflicts associated with executive calendars; maintained all records pertaining to Deputy Assistant Administrator personal identifiable information. Handled IT service requests associated with computer repairs, printer malfunctions and software issues for the front office; maintained correspondence files; processed travel for Deputy Assistant Administrator; researched flight information; make hotel reservation; prepared all travel paperwork; submitted travel vouchers for payment processing. Executive Assistant- NACI Clearance(Escendent) Food and Drug Administration, Silver Spring, MD April 2015-December 2017 Scheduled and maintained calendars for the Chief Deputy Financial Officer, Deputy Director, and Director to the Deputy Director; carried out various administrative procedures by serving as key executive assistant while providing high level support to the executive team and direct reports on tasks associated with travel, producing spreadsheets and schedules; WebEx connectivity and alternate information for login, badging issues, office supplies and points of contacts for various departments; worked with the Assistant to FDAs Chief Financial Officer to schedule meetings on behalf of the Office of Financial Managements leaders; analyzed and facilitate the flow and impact of critical issues around the Office of Financial Management leadership team in order to relieve management of administrative activities; served as primary contact in my division for scheduling meetings, forwarding correspondence and documents for review, prepared documents needed for executive meetings; liaised at various levels across the Office of Financial Management and with internal and external groups and individuals; maintained and established control for all levels of correspondence and other documents for the office by intercepting and reviewing information to determine appropriate recipient for course of action and timely review Managed administrative assignments to ensure deadlines were met; organized and maintained files; assisted with records management including filing and maintaining documentation; gathered agenda for daily and weekly meetings; reviewed documents for signature; scheduled various types of meetings; routed paperwork to staff for approval Processed time-and-attendance paperwork to enter and update information in payroll system; audited timesheets in cases of discrepancies; sorted and distributed incoming mail to appropriate offices and mailboxes; maintained and reserved conference room calendars; booked office space at on-site and off-site locations; troubleshoot office machinery to ensure equipment was stocked with toner, paper and functioning all times to produce executive materials Office Manager/ Program Support Specialist- NACI Clearance(JS Technology) National Institutes of Health, Rockville, MD January 2013-April 2015 Maintained chief and deputy chief veterinarians calendars and scheduled conferences, trips and speaking engagements according to availability; maintained office equipment; ordered supplies; distributed mail to staff; prioritized projects, meetings and appointments according to current issues of importance; tracked personal property from acquisition to disposition Handled logistics and communication for all-hands veterinarian committee meetings to include: locating and reserving conference room, ensuring proper room set-up and audiovisual needs, transmitting information, meeting minutes from previous meeting, and agenda items to attendees; prepared meeting agenda, committee roster and emails for distribution for monthly staff meeting and recorded, tracked and prepared meeting minutes; scheduled conference rooms for training and meetings; distributed committee rosters to Institutes and Committees (I/C); maintained departments calendar and contact database; processed and maintained reportable incidents and provided recommendations to management after analysis of administrative procedures/ proposed alternative method in order to enhance the operation for routing and Candidate's Name R E S U M E Current as of 2024Page 3 of 3recording incidents; developed and maintained method for advising chief veterinarian on status of recurring incident reports forwarded to the Office of Laboratory Animal Welfare; served as property custodial officer for the department to include overseeing, tracking, and monitoring of Government assets for use by staff; followed retention and disposition schedules according to policy; maintained office records and administrative files; ensured proper formatting of semi- annual reports; assisted with veterinarian database and training program to assist new scientific staff; maintained time and attendance; developed and maintained standard operating procedures and made edits and updates as necessary Served as office manager and receptionist; monitored office visits and screened telephone calls; assisted with office- related questions; monitored incoming and outgoing correspondence for review and distribution; assisted chief veterinarian and staff with day-to-day projects Handled logistics for travel arrangements, meetings and appointments; processed travel paperwork and vouchers for expenses; calculated mileage; maintained electronic and hard copies of travel files; submitted telephone service requests and Information Technology requestsEDUCATIONBusiness Administration, B.A. degree, Strayer University |
