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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Rainbow DriveSt. Louis, Missouri Street Address Cell: PHONE NUMBER AVAILABLEBusiness SpecialistStrategic Administrator/ Manager of Support and Office Services /Small Business Management/Executive AssistantSummaryHighly dedicated and skilled in various office service with 35 years of experience in a fast-paced environment. Successful in the ability to multi-task, work independently or within a team environment. The ability to achieve high level of productivity. Worked in both profit and non-profit sector.EducationBrainerd High SchoolChattanooga, TennesseeFontbonne College, Banking ClassesSt. Louis, MO.Attended classroom structured training on: Missouri Laws, ADA Compliance, Supervisor TrainingKey SkillsHonestTrustworthyDedicatedHigh integrityResourcefulFast learnerCreative thinkerConscientiousExceptional interpersonal skillsDetailed orientedStrong organization skillsSkilled in Microsoft Office SuiteWorked in Access, Quark Express & Photo ShopProfessional ExperienceSt. Louis City Sheriffs Department November 2020
Administrative AssistantSupport the Sheriff, Colonel, Employee Relations Captain, and Captain of Internal AffairsPrepared memos, employment verifications, correspondence, create holiday cards, business cards, banners, and mailingsAnswer and take messages for multiple linesAssist with billing, set up files for employment records, process employment verificationsPrepare Deputy Downtown Detail Parking for payroll, created and prepared bi-weekly form for payment, and designed new letterhead stationery for SheriffPrepare billing for Corrections Department-prisoner transportationPrepare employee raises for payrollHandle supplies as neededPost-Graduation created invitation, prepared name tags, worked with Harris Stowe State University for program, took pictures and made a Post-Graduation Collage of Deputies who graduatedHelped with reorganizing office space to utilize space and decorate officeHandle holiday tree decorating and office for each holidayResponsible for preparing Employee Office Manual for new employee; review and update for compliance with Federal and State RegulationsSupport Deputies with questions and office needsResponsible for working with REGIS for any computer updatesInitiated birthday gatherings creating banners and themesHandle communication with outside business and individualsMaintained the Sheriff and Colonels calendarsCoordinate sale items for Guns and Hoses eventSet up lunches and events for the SheriffOriginated a HELP booklet for immediate contacts within the CourthousesCreated a gallery in the office hall with POST Training pictures and events the Sheriff participates inStrategic Administrator February 2020-July 2020World Affairs Council of St. LouisNonprofit OrganizationContract PositionManaged office and financial reorganizationWorked with the executive committee and board membersHandled all correspondenceWorked with IT specialist to combine programs to utilize Outlook to its fullest capabilityPrepared memos, letters, billing and contractsCoded bills, made bank deposits, sent copies to accountant for payment, reorganized filesFacilitated World Quest event that was held at St. Louis University for high school students to compete for 1st, 2nd, 3rd, and Rookie of the Year position, purchased plaques for participants that won the categories.Helped prepare Zoom meetings and sent invites through Outlook for the Great Decisions Speaker Series. Ordered plaques for speakers.Supported Board Members with invites, questions, and any other request.Prepared a Board Ballot for renewing Board Members positions.Handled membership questionsHolohan Group, LTD April 2016 to January 2020Manager, Administration and OperationsManagement ConsultantsSt. Louis, MissouriAssisted the President in strategizing and business developmentParticipated in client negotiations and executive recruiting resultsSpoke for the President 2018-2019 on client conference calls aiding his communications due to health issues.Self-directed office administration to include billing, scheduling and client supportProactively scheduled business development per telephone, conference calls and meetings with current and potential clientsPrepared business development packages to potential client companies as an introduction to Holohan Group and contract for sale of servicesSupported senior consultants by drafting background information on job prospects for client companiesCommunicated extensively via email and phone calls with client companies to follow up on business needsPrepared Weekly Prospect Reports for active searches for senior executive clients from Director to Vice President levelWorked with the President and /or consultant(s) to draft the position descriptions and candidate specifications at the start of each searchTranscribed phone conversations relevant to business development or current searchesMaintained company website through vendor liaisonManaged office operations and equipment through selected vendorsTraveled with the President and consultants to client companiesMaintained the Presidents calendar and prepared end of the year mileage forms and other year-end reportsHelped to assist Holohan family to get furniture and equipment ready to ship, shredded necessary documents, and closed the office after the death of the PresidentGreater St. Louis Area Council, Boy Scouts of America May 1991 - May 2012St. Louis, MissouriManager Support and Office Services/Administrative/Personal AssistantNonprofit OrganizationManaged support staff of 26 to 35 and assisted professional staff of 45 +Handled HR functionality for the BSAs support staff and worked with top management when requested to help with problem solving problems with professional staffManaged West Pine Office and three offsite locations in West County, Herrin, Illinois and Cape Girardeau, Missouri for staff support, buildings, and exterior needsDesigned and personally rebuilt a Scout Shop inside the Herrin, Illinois locationResponsible for budget control in all locations, vendors, construction work, and onsite needs for space design and reevaluationPurchased and maintained IT equipmentMaintained OSHA requirements for print shopResponsible for ADA complianceProcessed Unemployment Compensation claims for protest and mediationTook yearly classes on Missouri Laws and requirements for FMLA, ADA and Laws for office managementHandled and maintained petty cash and office credit lines for supplies, equipment and office furniturePurchased equipment, office furniture, outside plants, gifts for Executive Board and staffIn charge of office staff parties, gifts, raffles, and office lunchesServed as administrative/personal assistant to Scout Executive (CEO)Originated verbal and written communications on behalf of the CEOCreated mail merges/mass mailings/prepared staff and business holiday mailingsLocated and recommended facilities; supervised set-up; produced reports, monthly billings, Board Minutes and special meal requirements for monthly Executive Board meetingsHandled air/ground transportation and hotel accommodations for staff and Executive Board members for BSA eventsPrepared itineraries/welcome gifts and prepared expense invoices for the Board members who attended the National meetingsAs the personal assistant, I ran errands, handled licensing and maintenance of CEOs automobile, transportation to/from airport, maintained financial records, gift purchases, personal notes/emails, funeral arrangements, birthday parties, and personal engagements at CEOs homeGreater St. Louis Area Council, Boy Scouts of America April 1989 to May 1991Special Needs ScoutingSt. Louis, MissouriPara-Professional for Special Needs Scouting ProgramNonprofit OrganizationWorked with agencies, schools and youth to offer an In-School Scouting Program that allowed children with disabilities the availability to participate in a Scouting program and earn the same awards and positions Scouting offered in the after-school programsManaged ADA training, location assessment, and made recommendations to organizations as to how to make adjustments to their facilityPrepared Scout ceremonies for special needs students who excelled in the Scouting programRecruited volunteers to support Adventure Days ProgramRecruited top celebrity News Anchors to be the M.C.s for Adventure Days to honor teachersSolicited merchants/vendors for donationsIncreased attendance of week -long camp by 25% at Camp BeaumontFacilitated improvements to increase Special Needs Adventure Days program attendance at Camp Beaumont by 30% from attendance of inner-city schoolsVolunteer Work PerformedFormer member of Special Needs Classroom Scouting Program committeePursued data to implement an Inclusion Policy for Mehlville High SchoolWorked telephones for the Muscular Dystrophy Telethon with Sammy Davis Jr. and Angie DickinsonSt. Lukes United Methodist Church, Nursery CaretakerBoard Member for Recreation Council, Greater St. Louis2006 First Lady of Moolah Shrine Temple (10-year line) handled all events and arrangements for luncheons from 50 550 guestsGulf Coast Alzheimers Hospice Volunteer in Port Ritchey, Florida |
