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Click here or scroll down to respond to this candidateShayla RodgersAdministrative AssistantPHONE NUMBER AVAILABLE EMAIL AVAILABLE Street Address
ObjectiveIndividual with sound knowledge of modern office practices and ability to maintain accuracy when dealing with high volume repetitive tasks. Interested in a Senior Level Administrative role in a dynamic and challenging work environment to ensure smooth, efficient, and productive office operations. Bringing 10+ years administrative experience and 2 years of payroll services experience along with Human Resource Functions.Skills & AbilitiesStrong Organizational Skills and adapts well at multi-tasking numerous job dutiesExceptional interpersonal and communication skillsRespectfulness regarding sensitive and confidential information and personal circumstancesInteracting easily with people of diverse backgrounds, cultures, and professional backgroundsBudgeting and Bookkeeping & PayrollRecord keeping & SchedulingDeferred Comp ProceduresGoogle SuiteTechnology SavvyProblem SolvingStrong Conceptual thinking skills, creativity, and flexibilityStrong analytical, attention to detail, organizational and core project management skillsStrong Customer Service SkillsAbility to work independently, while functioning as a team playerMicrosoft Office: (Excel, Word, PowerPoint, Publisher, Access, and Outlook)Computer Skills (Typing 60+ wpm)Frontline Management Skills/SupervisoryTravel Arrangements/LodgingOffice Management/Calendar ManagementExperienceOdessa High School, Guidance Secretary 2023-2024Guidance office, Townsend deoAdministrative TasksoScheduling appts and hall passes for counselors and studentsoUpdate Student Records (Grade Changes, parchments, NCAA for student athletes, credit recoveryoAP Exam Payments and ReceiptsoDiploma OrderingoDropoutsoCUM Files, Report Cards, and Transcript requestsoNew Student Orientation with Counselors and Student AmbassadorsoSet up College Visits, post in Schoology for Students (Juniors and Seniors) Send Hall passes on the day ofoResetting Home Access Center passwords for student and parentsState of Delaware, Admin Specialist III 2022-2023oReported to Senior the Level ManagementoCreated official agency word processing documents (Minutes); create and maintain agency databases, create, and maintain spreadsheets, create original presentationsoServed as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, regulations, policies, and proceduresoAssured effective coordination of operational functionsoEstablished tracking and monitoring systems and conducts follow up to ensure effective resolution of mattersoObtained, organized, and drafted technical and administrative material necessary for public information and departmental useoCollected and compiled data to prepare repots and provide supporting documentationoMaintained and controlled data and or/filing systems to ensure effective, accurate and easily retrievable documentation of operations, program, and project activitiesCity of Dover (PW), Admin Assistant, Dover, DE 2020-2021oAnswer and Log Phone Calls in an Excel Spreadsheet for both Sanitation and Streets.oProcess Invoices, Purchase Orders, and Requisitions in Software: Tyler Munis for both Public Works and Water/Wastewater DivisionsoProcess Payroll for Sanitation, Streets/Stormwater, Engineering, Water, Wastewater and Water Treatment Plant (checking for accuracy of hours worked, entering timesheets, making edits as necessary)oProvide PO# to staff for Vendor PurchasesoProvide Meeting Minutes for all staff meetingsoSubmit Work Orders for both Sanitation and Streets DivisionsoClose out Work Orders once completedoUpdate Yearly Recycling Schedule for the City ZonesoSubmit updates to GIS for Recycling and Website updatesoScan and Index Employee files and forms into Docuware for online databasingDelaware State University (Admin), Dover, DE 2018-2020Senior Technical Secretary (CAST)oFollowed standardized company procedures relating to all aspects of Office PerformanceoEstablished stationary requirements for the OfficeoResourcing of candidates and appropriately advertising for and recruiting place-able staffoFrequent updates to databases with confidential and relevant information for the departmentoCollected and Delivered Mail to the various departments within CASTApplication Verification/Data Entry Specialist (Admissions)oData Entry computations of high school and college transcripts and applications related only to the Undergraduate student population.oUpdated records and pushed web applications and inquiries into Banner Ellucian, which includes verifying the accuracy of data and making corrections where necessaryoProvided counter support to Front Office staffoWork with other areas within Operation under the Strategic Enrollment Umbrella (Financial Aid, Records/Registration, and Student Accounts) to complete Student files and recordsState of Delaware, Accounting Specialist, Dover, DE 2018(Temporary Contract) Express EmploymentoAnalyzed, reconciled and consolidated vouchers, records, journals, ledgers and statementsoMonitored expenditures to ensure compliance with budgetary recommendationsoReviewed financial transactions and codes for conformance to standard procedures and accountsoCompiled, analyzed and prepared a variety of statements and reports for state, special, private or federal funded programs for use in financial, budget and personnel planningoDeveloped cost projections based on past records and anticipated activities and made fiscally sound recommendationsoApplied standardized accounting principles and practicesoReviewed internal accounting policies and procedures and made recommendations for revisionsState of Delaware, Admin Specialist I, Dover, DE 2016-2017oWorked with the deferred comp team to help support in the requests of participant/state employees who are currently or no longer deferring funds into an additional savings planoReorganized files from previous years by the type of forms they were: (QDROS, New Enrollments, Hardships, Death Benefits, Special Catch-Up, Distributions, Sick/Vacation/Deferral, and Rollovers)oTook and received faxes from the Deferred Comp Fax Box by either processing the new enrollments or placing the authorized plan sponsor forms in designated folders for the guys to review and sign and send off for processing.oTook meetings with state employees who had questions about Hardships Requests and answered any questions and submitted with their applications for approvaloAttended the Deferred Comp Board Meetings and took minutes for publishoTracked data with the number of forms that would come in monthly for both the 457(B) Plan and 403(B) Plan in an excel spreadsheet, also maintained the calendar for the Director to add on dates for specified meeting between the state of Delaware and its employees and Voya FinancialEmpowering Minds Career Center, Administrative Specialist, Middletown, De 2015-2016oWorked closely with the Director of the School to develop and maintain standards of School AccreditationoUsed Scheduling software to maintain attendance records and student progress for a school with growing enrollmentoCoordinated school fairs to bring in prospective students for upcoming classesoAnswered phones and took detailed messages for appropriate staffoProvided detailed instruction for students enrolled in Degree-Seeking and Non-Degree Seeking Accounting Classes, Pharmacy Tech, Medical Assistant, Clinical Medical Office, Legal Prep Classes and typing classes available in Beginners, Intermediate, and Advanced TypingoPosted Ads in local newspapers and advertised on social media sites promoting the career center and offering different specials for different programs to bring in foot trafficHands Medical and Healthcare Services, Office Manager, Smyrna DE, 2015- 2016oMaintained and recorded student files as required by the State of DelawareoCoordinated and conducted Staff Meetings for a business of 12 and kept meeting minutesoCreated weekly staff schedules; Coordinated with offsite personnel at other Heath Care Facilities to set up long-term relationships for clinical practicesoMaintained the Message board for all faculties; and answered telephones taking detailed messages for appropriate staffoMaintained a monthly budget of $10,000. Purchased office supplies, paid utilities for the businessoProcessed employee payroll using QuickBooks for 12 employees; kept record of incoming student payments totaling $65,000 a year for private pay students and about $102,000 for state assistance students.oMet weekly with each student about where they stood financially, academically, and reviewed missing paperwork needed for State RegulationsoAttended small business and private trade school meetings offered by Department of Labor to gain insight on how to better promote the business and gain trusted business alliesoPosted Ads in the local newspaper and social media about new programs offered and conducted workshops at local high school to get interested parties or to spread the work about Hands MedicaloAdministered Make-Up exams to students, calculated missed hours and then set up make-up days with student and instructoroSubstitute taught when an instructor was unavailable; input student grades and attendance on a weekly basis and reported back to their instructorsoReviewed and approved student loans through different loan companies; reviewed credit reports and determined down payment amounts after careful considerationEducationUniversity of Phoenix (Online)Bachelor of Science: Industrial Organizational PsychologyGPA: 3.74 |
