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Click here or scroll down to respond to this candidateCandidate's Name
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PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 1Career Summary:Proven ability to meet or exceed goals and deadlines. Outstanding and effective communicator with exceptional interpersonal skills. Practical experience in handling confidential matters including disciplinary proceedings, wages and personnel files. Supervise on-site team providing Document Control services. Enjoy collaborating with others on projects as well as working alone. Learn quickly and tenacious in tackling and solving problems and investigating them from start to finish. Thrive in a fast-paced work environment with the competency to multi-task and remain flexible when dealing with multiple and competing priorities. Professional Experience:Zachry Engineering (formerly Ambitech Engineering Corporation) Downers Grove, Illinois 2000-present Project Engineer/Senior Project AssistantConsultant that was Originally Bought On as a Project Assistant and Moved Up the Organization into Various Roles until I Was Promoted to the Current Title of Project Engineer/Senior Project Assistant. Provide Project Engineering Support to Project Managers for the following engagements at Zachry:LanzaJet ATJF Project 2022-presentProject Engineer/Senior Project Assistant Create a Business Needs Analysis for both LanzaJet & Zachry maintain it, track it and makes correction within it. Follow-up with team members and client periodically to ensure closure of outstanding items. Produce Meeting Notes to provide to project manager for final distribution on the project. Build and maintain EDI (Engineering Deliverables Index). Attended various meetings and follow-ups with discipline leads to populate list with due dates, document deliverables and update both dates and deliverables, as needed. Follow-up on Purchase Orders from suppliers to ensure bid documents are received timely. Provide additional purchasing support, as needed, for any outstanding items with overdue bids. Set up an RFI (Request for Information) Log for tracking and maintaining all RFI items between Zachry and Thompson Construction. Develop and maintain Project Team/SharePoint for the distribution of all deliverable documents to all suppliers assigned to the project. Direct all Document Control Actives for LanzaJet, which is processed through Zachrys Document Management System(DMS), Falcon, which includes internal and external Engineering documents processed to client, both incoming and outgoing construction documents, all supplier documents. Supplier document review is initiated by utilizing Adobe Shared Review within local drives and then distributed via Adobe for shared review by set due date. Final review is then exported and returned within DMS and thereby returned to the supplier and the client is ccd. Export data from DMS for a tracking procurement list and in order to expedite a review, take the data from DMS and manipulate it into a usable report. Train and enforce procedures to all discipline leads so they follow correct Zachry Quality Review Procedures. Train Project Assistants and leads on utilizing BlueBeam and Falcon DMS. UOP Honeywell Modular 2020 to 2022Project Engineer/Senior Project Assistant (Remote for UOP/Honeywell, Des Plaines) Provided Project Engineering Support to Project Managers. Offered FITB support, such as removing client information from example documents, compiling FITB packages, etc. Compiled technical requisitions. Set up Project Quality Plan and expedite sign offs for said plan. Supported compilation of the 080 document attachments, which are the Site Installation Instructions. Created and updated PM dashboard of Non-SAP data for all projects supported. Performed updates on Change Orders and the EAC spreadsheet. Attended EPR meetings and Monthly Project Review meetings, where documented and tracked action items. Candidate's Name
248 South Rush Street, Itasca, IL 60143PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 2 Sent out weekly email for Traffic Plan Updates. Distributed vendor document updates. Documented notes and action items at Finance meetings monthly. Compiled Spare Parts List, per client requests. Created and maintained a Key List, which documented all equipment, instrumentation piping line list information pertaining to serial number, design and operational conditions. Mined for support data for projects such as reviewing CMTR for hardness, nickel content, etc. Located inspection photos for ship-loose items for submittal to client and created ship-loose tags. Performed some AutoCAD modifications of detail design drawings per project requirements. Translated foreign languages using software or via purchased services. Created Org charts with initial project set up, compilation of Modular Standards and assisting discipline engineers in Drawing Work Order assembly. Created, set-up, trained and maintained MS Teams within SharePoint. Modified Go By drawings for Detail Designer. Maintained current Drawing Lists for Fabricators. Drove datebooks to closure, confirmed documentation is complete, assisted Document Control with the databook index & turned it over to document control for compilation. UOP Honeywell Equipment Group 2013 to 2018Document Control Supervisor (On-Site for UOP/Honeywell, Des Plaines) Reported directly to the UOP/Honeywell Director of Engineering Oversaw Ambitech UOP Document Control team of up to 22 employees throughout three offices in Des Plaines, New York and the Ambitech Asia Manila office. This group handled all Documentation coming in and out of UOP for the following Groups:o Key Mechanical Equipment Process Information Controls Hydrogen Technologies Modular Equipment Trays o Packing and High Flux UOP Engineering Schedule A Assignment started with providing services solely for the five Equipment groups or Document Control; Later the Engineering group was added to my responsibilities. Group grew from 9 initial team members in Equipment in Des Plaines to a maximum of 22 individuals, which also included 4 team members in Manila and a scope in Project Services in Engineering. Interviewed and recommended the hiring and terminating of team members. Trained team members on new aspects of SmartPlant Foundation. Prepared all employee reviews based on employee performance and client feedback. Checked and approved all Ambitech timesheets for my team in the Zachry system. Compared all time input into Zachry timesheets against two SAP modules and a manual timesheet reporting on the client side. Checked time against invoices on behalf of the client, to ensure accuracy. Provided a Monthly Metric Report on all projects assigned to Ambitech/UOP Document Control showing unit, baseline vs actual hours spent per project. Justified project overruns in Document Control man-hours, which had to be presented as to why Budgeted vs Actual was accurate or inaccurate to UOP upper management. Checked and approved monthly Ambitech invoices for submission to UOP. Provided yearly staffing plans and cost estimates to UOP for budgeting and PO generation. Provided coverage and backup for all team members. Acted as on-site HR liaison for Ambitech/Zachry employees for immediate HR needs. Maintained full responsibility as the Safety Representative for all Ambitech Employees assigned on-site at UOP. Trained and enforced all Document Control Team Members on UOP Policies and Procedures created by UOP. Candidate's Name
248 South Rush Street, Itasca, IL 60143PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 3 Created the work process flow maps directly with the UOP manager(s) for UOP Equipment that did not have a defined work process of those groups and then implemented them. Identified workarounds and solutions within SmartPlant Foundation, which increased overall efficiency for Document Control manhours for Equipment by as much as 50%. Ensured that the team met the 24-hour turnaround time that was required for Document Transmittals. Provided administrative rights for the SmartPlant Foundation and worked together with the UOP Systems Engineer to make changes in the software to make it more user-friendly. By providing more rights to Document Control Team members, this eliminated bottlenecking of work, which the team had to then rely on the Administrator to assist. Reduced the amount of Hard Coding within the program by creating function calls that were already part of the system that UOP was not aware of. Utilized Document Loaders as a Mandatory way to input information into the system, as opposed to one-by-one, as was done previously. Created the ability for the Document Control team to be able to make deletions and necessary changes. Eliminated a work process step for Modular that decreased the amount of time and data storage within the system therefore allowing time to process more transmittals. Ended UOP forced revisioning and created a free form revision field to be followed on all UOP Modular transmittals which allows any revision to show while the system still kept track of all UOP Revision copies. Previously documents that required a forced revision scheme change had to wait for an administrator and each individual file had to be coded for the change. Free form revision allowed for accuracy for drawings, as well as overall efficiency to the projects. Reduced manhours of up to 50% on Modular Projects due to the improvements and changes that I had implemented with the team. Changed the base Document Control manhour estimates for Hydrogen Technologies projects to reflect accurate Document Control hours that were required to execute the project based on client specification. Worked with UOP Modular Project Managers to adjust base cost for Document Control on new projects (example: CCR manhours vs a PENEX). Travelled to Ambitech Asia on behalf of UOP to train and provide UOP work processes to 4 Document Control team members on UOP SmartPlant Foundation. Provided full support to Ambitech Asia team and answered questions at any time to ensure that UOP had 24 hours of Document Control Coverage Took over the role of Engineering Document Release Control and Project Review Control Supervisor. Reduced turnaround time on Schedule A requests from a 2-week turnaround to roughly 48 hours. Converted the work process for the Project Document Release Control to eliminate all hard copies of files and all data to be done electronically. Updated policies and procedures to follow the electronic work process. Restructured network drives for projects to make information easier to identify. Changed UOPs 111 work process to be fully executed out of UOP Engineering (Ambitech) Document Release Control. Created a transition plan for UOPs archived data to be moved from an outside Supplier to be housed within their own ProjectWise System, which enabled UOP to access and search their own information without waiting for an outside supplier to provide it to them. Provided UOP emergency support for Schedule A releases to the client when needed during non-business hours. Created a trusting relationship with UOP that allowed for more growth within my teams services which allowed scope outside of Document Control.Candidate's Name
248 South Rush Street, Itasca, IL 60143PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 4Ambitech Engineering Corporation (Downers Grove Office) 2000 to 2013 Senior Project Assistant Assisted the Project Manager in creating and managing all project related documents, correspondences, schedules, spreadsheets and other miscellaneous administrative work, which included inputting, outputting and tracking data(electronic and hardcopy). All tasks were performed and applied to the project using the relevant company procedure. Scheduled and set-up project meeting requests, coordinated electronic documents, assembled project specification and project books and tracked expense reports. Assisted the clients with project-related questions. Maintained distribution of documents between Ambitech and the clients. Issued a variety of vendor and engineering-related packages and documentation (e.g. issued for review, permit, construction, bid, quote, information, design, etc.). Coordinated and prioritized all outgoing packages for client team, with the project engineers and project managers. Reviewed and signed all transmittals on Senior Project Managers behalf Processed incoming and outgoing client and vendor documents. Sent and received electronic files. Maintained filing for projects, document control and vendor files. Retrieved archive files and CDs. Created and processed New Project Authorization (NPA) forms, usually performed by Project Managers. Created final data books for the project.UOP Honeywell - Document Control for UOP Reliance Jerp CCR Senior Project Assistant Provided full Document Control for UOP. Reported to the UOP Project Manager and the UOP Project Engineer for the entire course of the project. Maintained all project drawings and reviewed in Ambitechs Falcon Document Management System (DMS). Transmitted all UOP/Ambitech produced documents to Bechtel during the Project approval cycle. Created Bechtel-Specific Decal as a pdf stamp to be utilized on drawings (this document stamping method was then adopted into Ambitechs policies and remains a corporate standard). Handled the distribution of vendor-supplied engineering deliverables for the project. Was official contact for all document control vendor data and distributed to the team in timely manner. Maintained engagement directories in an organized fashion. Provided reporting of all documents issued on the project and on a regular basis between the Fabricator and UOP. Supported all team players with any necessary information. Maintained documentation according to UOP standards. Maintained final vendor information to assist in assembling MRB for Bechtel submittal. Created final data books for the Project to be delivered to UOP, for submission to the client. Penford ProductsProject Assistant Lead Provided full Document Control for the project which included third party review. Oversaw 2 Project Assistants, to ensure work was expedited. Maintained all project drawings in Ambitechs Falcon Document Management System (DMS). Handled the distribution of vendor-supplied documentation for the project. Was official contact for all document control vendor data and distributed to the team in timely manner. Supported all team players with any necessary information. Candidate's Name
248 South Rush Street, Itasca, IL 60143PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 5Bootheel EthanolProject Assistant Created Access Database with an HTML front-end to maintain a zero sheet (list of current revisions) reporting of all drawings on the project. Previously all data was tracked manually. Database provided accuracy of the drawings in that stage.Wynnewood CCRProject Assistant Utilized UOP technology, handled and distributed UOP schedule A documents and provided Procurement support. Worked together with an in-house programmer to create and utilize new Falcon Document Management System (DMS) with code and Crystal reports. Developed and created Falcon DMS processes and procedures. Executed first project out of Falcon successfully and all subsequent projects were transferred into Falcon DMS. Full Document Control and Databook creation for project successfully completed. UOP HONEYWELL PROJECT SPECIFIC TYPES OF UNITS:Sulfur Recovery Units PENEX Process Units FCC Units, CCR Platformer Rec Plus, Merox Units, Olefin Reduction Process, Rapid Thermal Process Unit (RTP), KME, PIC, PSA (4 beds 14 beds), Schedule A Engineering BIOFUELS PROJECTS:Dilling Mechanical Chief Ethanol RhineCo, BASF, Valero Renewables Ingredion, Peterson Pipe Rack Project Rio Tinto Gallagher Benefit Administrators, Inc. Lisle, IL 1998- 2000 Receptionist / Office Services AssistantSupported Office Services department with reception activities, assisting the mail room and the Office Services Supervisor. Assisted in purchasing and making certain that the invoices were accurate, coded correctly and then paid out to the vendors. Supported Office Services Supervisor in Onboarding activities for new employees, such as benefits administration. Covered for mail room and for Office Services Supervisor, when necessary. PROFFESIONAL AND PERSONAL GROWTH ACTIVITIESToastmasters Area District 30, Division Director: 2022 presentUOP Toastmasters Club 8623, President: 2020 - presentUOP Toastmasters Vice President: 2018 - 2019Area Toastmasters Contest Winner for Table Topics: 2018Area Toastmasters Contest Winner for Humorous: 2017CPR Certified: 2000 - presentZachry Leadership Training Completed 2018Ambitech Leadership Training Completed 2008AMBITECH Employee of the Month, February 2001Enrolled in Agile PMP Training Course for PMP: 2022 - presentAerial Instructor Youth Aerial & Lyra/Trapeze: 2020 - present ADDITIONAL SKILLS:Technology - Highly conversant and competent in technical terminology and quick to learn new systems: Highly proficient in Microsoft Teams, Microsoft SharePoint, Microsoft Outlook, Skype for Business, Microsoft Visio, Microsoft Project, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft OneDrive, Microsoft OneNote, Adobe PDF, BlueBeam Revu, Gimp, Falcon DMS, SPOTS, ProjectWise, AutoDesk Vault, Adept, Meridian, SmartPlant Foundation, Documentum, NetTrax, Iron Mountain Connect, Xerox XP Online Services, RELTrack Proficient in Adobe Photoshop, AutoCAD / Microstation, SAP Candidate's Name
248 South Rush Street, Itasca, IL 60143PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE 6Languages: Native in English Fluent in Polish |
