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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Grand AveNewark, NJ Street Address
PHONE NUMBER AVAILABLEEMAIL AVAILABLEExperience10/14-Present Trinity Wall Street, Administrative Assistant to Mission Properties DepartmentSupport a team of 6, The Director of Facilities & Mission Property, Senior Construction Manager, Project Manager,Cemetery Manager, and the Directors of Trinity Retreat Center, and Facilities ManagerManage the calendar, meetings, and daily task for Director of Facilities & Mission PropertiesOur Day Porter reports to me regarding his daily task and upcoming projectsAct as liaison with 120 Broadway Security office for Trinity staff building IDs and Housekeeping departmentResponsible for maintaining the Neale House reservation calendar, the House Keeper reports to me, andhandle monthly close-out for financial reportingAssist Senior Construction Project Manager and Facilities Manager with ongoing tracking of capital and operationprojects, budgets, and invoicesHandle setting up all new Capital contracts.Work with the AP department to ensure invoices are paid on timeAssist with all internal and external movesCultivate strong, personable, yet professional relationships with vendors and contractorsCoordinate vendor qualifications information with Finance to update the approved vendors in NeetSuite as requiredOrganize and schedule meetings with Mission Properties team and outside vendors accordinglyTake care of all monthly expense reports for my team in ConcourePrepare purchase requisitions, obtain and maintain updated Certificates of Insurance, review escalation requests and update master agreements (contracts) with selected vendorsExecutive Receptionist/Office AssistantAnswer calls for the Main office of the church, Real Estate office, and Pre-School (over 200 people)Assisting with account with entering POsWorking with the Office Manager on drafting letters, memos, and making copiesCovering for the Executive Assistants when they are out sick or on vacationOpen the office when needed, however close the office each eveningResponsible for entering all guest Work Speed SystemHandle booking 5 conference rooms, the Parish Center, and The Green Ivy School spaceChecking conference daily making sure rooms are cleaned and well suppliedSupport with carting orders for meetings as requiredIn charge of stocking 5 pantries and 1 kitchen with coffee, tea, milk, utensils, etc.Loading and unloading 2 dishes washersStocking all pantries with bottled water each morningOrdering fresh fruit and milk 3 days a weekOrdering supplies for the 4 copy rooms. Cases of paper, pens, staples, tape, etc.Ordering supplies for all office employees as per requestedHandle all FedEx, UPS, and Post office deliveries along with sorting the mail9/12-10/14 Lilker Associates, Executive Receptionist/Administrative AssistantAnswer all calls for the NYC (Headquarters) office, as well as, the Long Island OfficeMeet and greet clients, vendors, and visitorsAssist Engineers with typing Reports, Specifications, Proposals, and other documentsResponsible for keeping track of timesheets and expense reportsIn charge of maintaining and scheduling meeting in Outlook calendarLiaise between the office and the buildingMaintained common areas in office, i.e.; Kitchens and all conference roomsAssisted with catering functions, setting up and cleaning afterwardsFill in for Executive Assistants when they are out sick, and or on vacationHandle all the filing of weekly timesheets and month billingGive out expense checks and monthly transits checks10/06-8/12 Smith Hanley Associates, LLC/Executive ReceptionistMet and greeted clients, visitors, and candidates and process them through security programAnswered and route a high volume of callsTracked appointment calendars in OutlookTrained new employees on office procedures and database processingLiaise between the office and the buildingHandled all travel arrangements and hotel reservations for recruiters going to conferencesMaintained common areas in officeAssisted with catering functionsResponsible for mail distribution and preparation of FedEx/UPS shipmentsHandled assorted projects invoice processing, office supply ordering, internet research, fire safety WardenPerformed data entry on multiple projects including holiday cards, file creation, database updatingAssisted recruiters with processing resumes, entering them into databases and preparing fee agreements8/05-10/06 Mercury Capital/Executive Receptionist/Administrative AssistantMet and greeted clients and visitorsAnswered, screened and processed telephone callsAssisted with drafting letters, memos, leases, invoices, filing, copying and faxingScheduled meetings and travel arrangements for Partners and managed calendarsAssisted at closingsMaintained Reception area and KitchenTracked attendance of employeesAssisted Accountant with banking transactionsArranged conference room for meetings, closings, and misc. gatherings2/04-1/05 Quantum Management/Receptionist/Customer ServiceOperated multi-line telephone system, routed calls and conveyed messagesGreeted visitors, monitored sign in register, provided applicable documentsMaintained attendance logs for staff and prepared weekly summaryMonitored and tracked the activities of placement staffMaintained inventoryResponsible for word processing and other clerical duties as needed7/02-11/03 Fairmont Funding, Ltd./Receptionist/Administrative AssistantAssistant to the Office ManagerResponsible for opening the officeSet up conference room for closings and meetingsHandled all mail and package shipmentsRan credit reports for clients dailyHandled all administrative duties for an office of 8 peopleLiaised between loan officers, brokers, and clientsAssisted with tracking of the clients, brokers, and closings scheduleResponsible for office supply inventory and ordering suppliesSkillsMicrosoft Windows 8, 7, 2000, Word, Excel, Outlook, PowerPoint, PeopleSoft and other database programsOver 16 years working in support staff roles utilizing the latest versions of Microsoft Office to complete and update calendars, spreadsheets, reports and presentations. Familiar with, scanners, fax machines, copiers and most all other office equipment.Education5/97-3/98 Drake Business SchoolComputerized Business Diploma Deans List |
