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Click here or scroll down to respond to this candidateCandidate's Name
Marietta, GA Street Address
EMAIL AVAILABLEPHONE NUMBER AVAILABLEDriven Executive Assistant with a diversified background and a vast array of experience. I work well in a team setting but will also thrive autonomously. I remain calm under pressure, multitask well, pay strict attention to details and know how to prioritize multiple requests. I am always available and will go above and beyond what you would expect. Oxford Financial Group Executive Assistant/Office Manager (January 2024 present) Executive Support for 3 Managing Directors Extensive calendar management. Travel arrangements including flights, hotels, car rentals and restaurant reservations Expense management. Collect and process receipts pertaining to trips and local client and customer entertainment. Reconcile with charges in Concur. Maintain a database of all clients, contacts and job numbers associated with each company. Independent research of companies, competitors and potential clients Update professional memberships, hotel accounts and preferences Operate with discretion and maintain strict confidentiality Office Manager Responsibilities include: order and catalog office supplies, order and maintain break room supplies, receive multiple agency deliveries, greet and usher clients, prospects and advisors, coordinate and maintain office safety resources with IT and Operations located in Indiana, Travel to Corporate Office located in Indiana several times a yearMorgan Stanley Executive Assistant (March 2022 September 2023) Supported 1 Managing Director, 2 Executive Directors, 2 VPs and 15 Analysts & Associates Provide Remote Executive Support (Team is in San Francisco, CA.. I commute to a local Office 5 days a week. Work independently with little to no direction or supervision and still maintain my focus and drive Extensive calendar management. Book multi-segment travel including air, hotel and black car service. I discern logistics including distance from meeting to meeting, hotel and airports. Often in multiple time zones with no room for error. Extensive expense management. Receive all receipts electronically and reconcile with charges in Concur. Maintain a database of all clients, contacts and job numbers associated with each company. Independent research of companies and competitors. Open and monitor Zoom meetings on behalf of my Executive. Update professional memberships. Operate in a highly stressful environment while maintaining professional composure. Maintain extreme confidentiality.Regal Lager Administrative Assistant/Customer Care Representative (March 2021 January 2022) Proficient in multiple CRM programs (Big Commerce, Microsoft Dynamics GP & CRM) Communicate via social media platforms and Zendesk to assess Product Claims, process replacement parts orders and provide top notch customer service. Process multiple brands orders, returns & inventory. Utilize Amazon, Walmart Seller Central & Vendor Central to process orders Answer multiple phone lines to aid customers in requests, returns, orders and issues Virgin Atlantic Airlines Executive Administrator (February 2020 October 2020) EA to VP of International & North America, Office Administrator for North America and offices located Internationally Manage VPs calendar, emails, expenses and publications in multiple time zones and currencies Manage office supplies, new purchase orders and vendor set up in internal tracking system Reconcile VPs expenses and receipts with internal software Prepare, edit and distribute Powerpoint Presentations for VPs Monthly Senior Leadership Meetings Prepare specific, curtailed itineraries for VPs travel Process and distribute legally sensitive contracts, purchase orders and expenses for new routes/offices Interact with Managers from multiple departments to plan and execute various meetings, banquets and dinners Attend high level meetings and conference calls to record notes and distribute to attendees WellStar Health System, Marietta, GA Executive Assistant (November 2018 June 2019) CONTRACTOR EA for two VPs and three Doctors Extensive calendar management, interviews, and meetings all while interacting with Care Coordinators and Practice Managers Created and submitted expense reports and reconciled receipts through WHS Works Application Submitted paperwork necessary for CME Credits Responsible for catering orders, office supplies and special requests VMware, Atlanta, GA Exec Assistant/IT Project Coordinator (July 2018 September 2018) CONTRACTOR EA to two Senior Directors and Project Coordinator to their two teams Managed a SIGNIFICANT amount of travel arrangements both domestic and international: flights, flight changes, car services, hotels, and speaking engagements for two managers located on the E. Coast and W. Coast Trips were multi-legged to multiple different countries to maintain team vitality for offices across the globe Coordinated multiple Retreats with employees in multiple countries. Included, negotiating room blocks, banquet rooms and catering; flights, hotels, car services, meetings with meeting set up, outside speakers, catering for breakfasts and lunches, dinners booked with outside vendors. Negotiated a suite last minute, for a pre-season game between the LA Lakers and Golden State Warriors. Created and submitted expense reports and reconciled travel receipts and AMEX statements through Concur Tracked teams PTO, managed multiple calendars, and knowledge of booking conference rooms Worked from home at night and on weekends due to managing bi-coastal teams and available by email and cellphone at ALL times, even when managers were located in multiple international time zones Turner, Atlanta, GA Executive Assistant (April 2017 April 2018) EA for two SVPs, one VP and the Business Development Team Managed and coordinated detailed travel Managed time and expense entries for executive staff Composed and communicated internal and external communication Managed American Express account reconciliation for executive team as well as other employees Prepared and proofread all reports, powerpoint decks, meeting handouts and other materials as necessary Coordinated office functions, both internal and external Coordinated executive purchases for office items, including all software and hardware Coordinated and managed office move Communicated and assisted employees in multiple countries Participated in team and client meetings Analyzed, reviewed and reported on a regular basis for successes and opportunity to maximize results Managed Executives email, mail and telephone inquiries Point of contact for office staff Worked from home at night and on weekends and was available by email and cellphone at ALL times SAP Executive Assistant (July 2016 April 2017) CONTRACTOR EA to two SVPs and five VPs Maintain calendar, email and special projects HEAVY International travel arrangements: flights, hotels, and speaking engagements Extensive calendar management Create and submit expense reports and reconcile travel receipts and AMEX statements Extensive use of PowerPoint, Outlook, Excel, Concur, CRM and SRM (through use of SAPs portal) Worked from home and available by email and cellphone at all times Greenberg Traurig, Atlanta, GA Executive Assistant (October 2014 - July 2015) Supported three attorneys Maintained schedules, appointments, email and case research Booked travel arrangements: flights, hotels, cars, speaking engagements and charity events Submitted expense reports and reconciled travel receipts using Concur Lead proposals and miscellaneous projects with tight deadlines The Weather Channel, Atlanta, GA Executive Assistant (November 2012 - April 2014) Supported two SVPs and two VPs Maintained emails, calendars, scheduling/accepting and rearranging internal and external appointments Provided all materials and resumes for candidates with scheduled interviews and presentations Liaison between Executives and their Assistants in coordination with team and project requests Booked domestic and international travel using Concur: flights, hotels, cars and personal engagements Responsible for submitting expense reports in Concur and credit card reconciliation Worked from home and available by cellphone at all times CNN, Atlanta, GA Executive Assistant/Creative Coordinator (Dec 2011 July 2012) CONTRACTOR Supported two VPs, The Design Group and Photo Desk in daily operations Served as a liaison for other teams to contact my groups and delegated requests Maintained calendars, tracked and approved PTO requests for both teams Assisted in recruiting, critiquing resumes, scheduling interviews and employee set up for new hires: included on boarding paperwork, time sheet entry, IT set up, security clearance and team integration Worked from home and available by cell phone at all times Chatham Capital, Atlanta, GA Admin. Asst./Receptionist (November 2009 - June 2011) CONTRACTOR Professional and courteous to vendors, clients and visitors Answered a multi-line telephone system and screened calls for three partners and office associates Researched, ordered and tracked inventory of office supplies Booked travel requests, dinner reservations and personal appointments for CEO Assisted CEO with confidential projects and special requests Responsible for all catering requests and stocking coffee, water, snacks etc for the break room Bain & Company, Inc., Atlanta, GA Executive Assistant (July 2008 - September 2009) Supported two Partners and one Manager Booked travel arrangements both domestically and internationally Managed calendars, emails, conference calls utilizing Microsoft Outlook Tracked and processed receipts, expenses for both business and personal accounts Produced spreadsheets using Excel and presentations in PowerPoint Worked from home and was available via email and blackberry at all times Tempus IT Staffing, Atlanta, GA Executive Assistant (October 2007 - February 2008) Executive Assistant to Owner Generated Payroll, Invoices, A/P, A/R and IRS information in QuickBooks Managed hiring materials, forms and documents as Human Resources officer Audited files, spreadsheets, and year end materials for IRS, 401(k) and internal records for bookkeeping purposes Mail, FedEx, UPS distribution, prepared labels for outgoing packages, copying, filing and faxing URS Corporation, Atlanta, GA Executive Assistant (March 2006 - July 2007) Executive Assistant to one of 5 Regional Business Unit VPs in the company Booked personal and business travel arrangements both domestic and internationally Managed calendars utilizing Microsoft Outlook Tracked and processed receipts, expenses for both business and personal accounts and reconciled against AMEX statements Coordinated travel and banquet facilities for Regional and Local meetings and outings Produced spreadsheets using Microsoft Excel and presentations in PowerPoint Had power of attorney to approve expense reports and invoices in lieu of Executive Managed emails, deliveries, conference calls and call screening Worked from home and available by email and blackberry at all times CDM Atlanta, GA Administrative Assistant (January 2001 - March 2006) Supported SVPs, VPs, Client Officers, Project Managers, Engineers and Junior Staff Researched, ordered and tracked inventory of office supplies Mail, FedEx and UPS distribution and prepared labels for outgoing packages Booked travel requests, dinner reservations and personal appointments Produced reports, proposals, RFPs, RFQs, shop drawings and processed A/R and A/P Arranged and coordinated charitable events for Water for People, United Way and Kaiser Permanente Responsible for office equipment maintenance, management and repair/service calls Responsible for catering requests and break room supplies HONORS & ACTIVITIESStudent-Athlete Academic Award (SYR)Member, Student-Athlete Advisor Council (ECU)Member, Womens Division I Basketball Team (SYR)Member, Womens Division I Basketball Team (ECU)EDUCATIONBachelor of Science in CommunicationEast Carolina University, Greenville, NCVOLUNTEERHabitat for Humanity, Kaiser Team Run/Walk |
