Candidate Information Title Executive Assistant Target Location US-FL-Weston	20,000+ Fresh Resumes Monthly     View Phone Numbers     Receive Resume E-mail Alerts     Post Jobs Free     Link your Free Jobs Page     ... and much more Register on Jobvertise Free
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Office Manager & Certified Executive AssistantHighly motivated administrative professional with 10+ years of experience C level support.Self-starter with keen interpersonal and organizational abilitiesProven history of managing multiple projects and staff while supporting daily office operations.Communicate with high level stakeholders establishing and maintaining positive relationshipsAchievementsProject Management:Fiscally responsible in seeking alternative processes resulting in savings of $700,000+ per year in travel budgetPlanned and executed the set-up of a new office liaising with the landlord & foremanSet up of cabling and office equipment while working alongside designers regarding furniture, art ordering and placementFacilitated the relocation of all employeesSourced vendors and negotiated project completion under budgetManaged a team of 8 administrative and executive assistantsLeadership:Restructured the governance of meetings which saved the CEO 25 hours a monthManaged office & operations during CEOs 6 month leave of absenceOversaw completion of key projects while liaising with high-end clientsCommunicated with vendors while managing all aspects of the business on CEOs behalf.Planned, executed and hosted various company events, trade shows, conferencesHosted international clients across N America, searched out venues, hotels, promotions and arranged flights and other transportation.Areas of ExpertiseAdministrative SupportTravel ArrangementsExpense ReportingCalendar ManagementConfidentialityEvent CoordinationProject ManagementCorrespondenceIssue ResolutionExperience HighlightsProvided administrative support to C-level executives, multi-task, managed complex projects and coordinated teams with a demonstrated ability to improvise, improve procedures, and meet demanding deadlinesMediated multi-purpose project teams resulting in timely and cost-effective project completionsProcessed monthly expense reports reflecting supporting documents and budget code indexesConfidently worked with senior staff and key team members to push time critical solutions to multifaceted plans while ensuring delivery of project goals, managing project needs and critical dependencies with hands-on approachManaged strategic procurement and assessed vendors capacity to meet our requirementsActed as Human Resource Generalist, responsible for aspects of recruiting, screening, compensation reports, organizational charts, assessment administration and on-boardingLiaised with board and committee members, updating & maintaining public compensation reports, dealing with media callsCoordinated corporate conferences and developed presentations for meetings and special events, drafted and edited correspondenceWork HistoryLicensed Real Estate AgentAncona Real Estate Inc.  Miami, FL June 2024  presentLicensed Real Estate AgentRe/Max West Realty Inc., Brokerage  Oak Ridges, ON May 2021  presentExecutive Assistant to the PartnerRichter  Toronto, ON April  December 2018  December 2021Executive Assistant to the PresidentDelSuites Inc. & Del Condominium Rentals  North York, ON April  December 2018Executive Assistant to the PresidentCapital Infrastructure Group  Vaughan, ON 2017 - 2018Executive Assistant to CFO & VP StrategyMackenzie Health  Richmond Hill, ON 2016 - 2016Executive Assistant to CEO & PresidentDealer-FX Group, Inc.  Toronto, ON 2014 - 2016Executive Assistant to Senior Vice President, ECOWorleyParsons Canada, Inc.  Markham, ON 2013  2014Office Manager (promoted from Executive/Personal Assistant)Home Technology Solutions  Gormley, ON 2011  2013Administration Manager & Executive Assistant to the V.P. & G.M.Rogers Communications Inc.,  Toronto, ON 2009  2011Executive Assistant & H.R. Administrator to the Director, H.R.The Law Society  Toronto, ON 2007  2009Education & SkillsCertification, Extraordinary Administrative SupportSchulich Executive Education Centre, York University 2008Computer Graphics Technical, DiplomaSeneca College of Applied Arts and Technology, 2001Business Management (BBMD)Ryerson University, 1998Computer Applications: Word, PowerPoint, Excel, Visio, Project, MS Suite, Google Suite, QuickBooks, Concur, Salesforce