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Click here or scroll down to respond to this candidateCandidate's Name
Saylorsburg PA Street Address
Tel: PHONE NUMBER AVAILABLE E-Mail: EMAIL AVAILABLESeasoned, proficient and diversified Executive Assistant with 15+ years of related expertise, providing professional support, in high volume, fast paced, and time sensitive environments. Detail oriented and analytical professional with a proven ability to multitask and prioritize competing duties while consistently meeting performance objectives, and maintaining client satisfaction. Passionate about building strong relationships, and offering first class assistance to streamline processes, maximize productivity and ensure effective, and efficient business operations.Professional Experience:Santander Bank, Santander N.A. (Remote)(Senior Executive Assistant, Unsecured Loans & Consumer Banking)10/21-10/24Manage complex, ever-changing calendars for the Head of Unsecured Loans and 3 Executive Directors, by prioritizing, de-conflicting and appropriately planning arrangements according to style, preference, and guidance to best meet business needs while maintaining 100% client satisfaction.Serve as the ambassador and gatekeeper to all incoming/outgoing email inquiries.Orchestrate and executive large- and small-scale meetings, and events by coordinating logistics, serving as the initial point of contact for vendors, and conducting follow-up as needed to minimize potential disruptions.Handle and communicate sensitive and confidential information by utilizing specified software and platforms and adhering to rigorous organizational protocols to ensure full compliance with local, state, and federal regulations.Coordinate travel arrangements, to include flights, ground transportation, and hotel.Assist with multiple ad-hoc projects and special assignments.Create, audit and process expense reports in accordance with corporate policy through Concur.Prepare and edit presentations, reports and other documents.Attend and participate in weekly, bi-weekly, monthly, and bi-yearly all hands meetings.Develop and maintain positive, respectful, and productive relationships with internal and external stakeholders.Moelis & Company (Investment Bank) New York, NY(Senior Executive Assistant, Capital Markets)05/10-09/21Managed and prioritized the calendars of 6 Managing Directors and 4 Executive Directors, to ensure that their time was focused on critical and strategic issues.Ensured and maintained confidentiality of all communications and documentations.Accountable for reviewing and gatekeeping and following up on daily emails.Answered and screened multiple phone lines in a courteous and respectful manner.Maintained and handled active calendars, scheduled meetings, and or rescheduled meetings.Created, audited, and processed heavy expense reports through Concur SAP.Handled and maintained daily agendas.Arranged and scheduled all domestic and international flights for the Managing Directors, and our immediate team.Responsible for arranging client meetings with internal staff, investors and stakeholders.Scheduled and organized private client lunch meetings.Organized and maintained accurate files.Attended weekly. bi-weekly and quarterly staff administrative meetings.Responsible for organizing meetings with external clients, internal Directors and Stakeholders.UBS Financial Securities, New York, NY(Executive Assistant, Brokerage)01/07 11/09Provided support and completed various administrative duties for a team of 8 Managing Directors and Executive Directors.Accountable for coordinating/scheduling busy calendar meetings.Responsible for answering, directing and screening heavy phones.Responsible for coordinating weekly Sales Meetings and distributing appropriate meeting materials.Arranged and scheduled Domestic and International flights for all Managing Directors.Reviewed, arranged and submitted heavy weekly expenses to include travel.Arranged A/V & V/C video conference meetings and conference calls.Accountable for coordinating and planning private lunch and dinner events for clients.Organized, maintained the file system, and filed correspondence.Accountable for corresponding to daily heavy e-mails.Responsible for distributing daily mail, scanning, copying and faxing documents.Skills:Communication Skills, Problem-Solving, Collaboration Talent, Organizational Know-How, Leadership Experience, Microsoft Outlook, (Teams/Zoom), Excel, Power Point, Salesforce, Concur and SAP (Orion).Education:Bachelor of Science in Political ScienceMarymount Manhattan College, New York, NYLanguages: Spanish (Fluent) and Italian (Intermediate)Hobbies: Reading, Current Events, Community Service, Exercising and Family Time. |
