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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLEPHONE NUMBER AVAILABLEWORK EXPERIENCE:BNP Paribas, New York, NY July 2023 January 2024 Contract Executive Assistant to CEO of FIC Institutional Investors and USA Investor Coverage Team Prepared a weekly report for senior management (highlights macro environment and Sector achievements Compiled news runs in advance of banker meetings, coordinated printing of presentations and e-signatory approvals Lead coordination of Senior Management visits to NY, organized all group events (assisted with scheduling/managing agenda, catering, material coordination with guests from start to finish) Seamlessly handled executives large volume of travel planning (visa, flights accommodations, etc.) Coordinate client visits and security clearance, assist with organizing all group events catering and registration Processed and tracked high volume of expense reports, system access requests, facilities, operational requests & IT Tickets Heavy multi-time zone calendar management, team schedule management of internal and external meetings and materials Guided Relationship Managers with client events, documentation and clearing, US Open, MSG company host etc.) Managed itinerary, meetings, and logistics and liaise with C-Suite Executive Assistants for executive roadshow scheduling Assisted Relationship Managers with customer queries, philanthropic and charity requests and ensure all events are logged and budget approvedCredit Suisse Securities, LLC, New York, NY October 2019 December 2022 Executive Assistant to COO & Global Head of Renewables and Sustainable Energy Technologies Provided gatekeeping of calendar and correspondence management maintaining Bankers schedules; coordinating email and calendar as directed; managing conference/meeting/event planning and organization Arranged extensive domestic, international, and multi-destination travel, including flights, hotels, and cars in accordance with IB CM&A policy and all expense guidelines Addressed bankers travel preferences and proactively addressed any issues quickly Performed extensive preparation and tracking of all expense reports, reimbursements, and procedures for expense processing also completed monthly reconciliations of the principals American Express statements Generated research reports, call logs, and contact reports and pulled company and client information using proprietary tools, online tools, Spider and Salesforce Ensured COO, Group Head and bankers completed supervisory checklists by designated deadlines Provided general administrative support to prioritize and distribute incoming correspondence Tracked bankers attendance and TALT time submissions; managed confidential spreadsheets, files, and retrieved documents, records, and reports within firm policyFederal Reserve Bank Of New York via K-Force, New York, NY January 2019 July 2019 Contract Executive Assistant to Head of Supervision Group and COO Managed a heavy calendar which entailed planning and providing oversight for Supervision-sponsored town halls, conferences, and prioritizing group recurring FRB internal/external international events Processed and tracked purchase orders, managed supply, and coordinated executive pantry inventories Reserved travel vouchers and ensured timely preparation, coding, and processing of expense reports and client budget allocations Handled data entry coding in various supervision databases and maintained spreadsheets, tracked informational tables, charts, and presentations Handled various administrative logistics for Examination teams that were at on-site locations, including registrations, obtaining security clearance, and ID badgesNATIXIS, New York, NY April 2016 November 2017 Executive Assistant to Head of US Client Management, US Commodities & US Economic Research Managed heavy calendar for Executive Group Heads Maintained a database of confidential employees, client, and prospect files Updated contacts, reports, presentations, and org charts Organized heavy travel (domestic/international) and submitted visa applications for international trips and expense reports Assisted in event planning of company town hall and external team building events Compiled and distributed reports on a weekly, monthly, and quarterly basis Organized Executive Committee meetings and prepared agendas, packets, and video conference rooms Fielded internal and external requests to create Global Finance, Executive Committee, and Client Management Board meetings Completed all new hire onboarding requirements and introduction meetings Morgan Stanley/UBS, New York, NY July 2015 April 2016 Contract Executive Assistant to Investment Banking Managed day-to-day operations of the CFO, Investment Banking Managers, and Bankers Answered phones and directed client queries, including interfacing directly on broker turret lines Handled heavy calendar management and scheduling of meetings and client appointments Prepared and edited correspondence, tables, and presentations Created expense reports, and allocations and submitted them for processing Made travel arrangements, eReq authorizations, and finalized trips with allocating job numbers Monitored numerous email inboxes, ensuring attention to important administrative inquiries were addressed BlackRock, New York, NY July 2010 June 2014 Executive Administrative Assistant to Head of Advisory and Portfolio Management Prioritized and coordinated a huge number of internal and external meetings, interfacing daily with Executive Board members and their assistants Coordinated calendar, client meetings for multiple time zones, venues and budget preparation Coordinated with Executive management for quarterly managers update logistics required for roadshow events Handled complex multi-segment travel (itineraries, airline reservations, hotel, cars, and rentals) Prepared request letters, pipeline, and deck reports Proofread all client NDA agreements to ensure appropriate deal coding prior to client submission and finalization Assisted in the creation of presentations and provided innovative ideas for template improvements Performed general office duties including maintaining office inventory and vendor management Incepted and directed monthly Executive Assistant Workflow meetings Coordinated contract reviews and negotiations on behalf of the Advisory team and analyzed legal coding to interface with business contract terms with both internal and external legal counsel Supported executive management and partnered with senior risk managers across BlackRock to help ensure that risks are understood and are consistent with BlackRock objectives and risk methodologies or constraints Submitted legal disclosures and NDAs accurately and timely, maintained clear records of deadline filings and communications SKILLS:MS Office Suite, Concur, Salesforce, SharePoint, CardScan, Project Management, Client servicing, Pipeline metric reports, Workday, Bloomberg, Bilingual: FrenchEDUCATION:St. Johns University, New York, NYAssociates of Applied Science |
