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Click here or scroll down to respond to this candidateCandidate's Name
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9120 Autumn Rose Dr NE / Albuquerque, NM 87113PHONE NUMBER AVAILABLEProfessional SummaryAccomplished, friendly and enthusiastic professional with over 20 years experience supporting busy executives in fast-paced offices. Motivated team player with ability to organize and track large volumes of data and information, provide top-notch customer service, and manage confidential / personal information.Excellent at building working relationships to accomplish goals. Skills At-A-Glance Ability to form excellent connections with customers, vendors and co-workers. High accuracy in data entry, proof reading and editing documents and spreadsheets. Manage documents by developing and updatingSharePoint and Confluence sites Premium writing and communication skills Program deliverable and action item tracking Continuous process analysis and improvement Excellent organization, multitasking and follow up to see tasks to completion Creative thinker with eye for design and detail Arrange and facilitate high-level executive meetings conferences and program reviewsEducationMaster of Arts in Criminal Justice, NMSU, Las Cruces, NM, 2014, 3.8 GPA Bachelor of Arts in Psychology and Criminology, UNM, Albuquerque, NM, 2011, 3.3 GPA Security Clearance: Department of Defense (DoD) Secret Clearance Sept 2023-Current Previous: DOE Q, Jul 2018-2023; Sigma15 caveat, Nov 2018 December 2019 Professional ExperienceLeidos Inc, Albuquerque, NM, Sept 2022 - presentAdministrative Coordinator/Access Control Specialist, Operations Support and Management OfficeTrack large volumes of spare parts orders to ensure timely receipt and shipment to vesselsTrack credentials, clearances, and international travel documentation for staff and contractors preparing for and out on deployment.Continuous communication support to Program Manager and Deputy Program Manager in managing daily tasks, reports and statuses.Assist in ensuring all travel and lodging is secure for deployed teams, assisting with upload to SPOT system, arranging IATP and APACS orders.Creation and management of team SharePoint site to convey information and serve as one- stop-shop for employees needing forms or information. 2Business Process Analyst, NNSA NA-12 Front Office Business Process Team, Sept 2022 - Apr 2023Deployed 26 SharePoint sites used by 300+ members of workforce.Developed and refined information management system for all NNSA Defense Programs(NA-10) records management, to comply with federal directives.Designed and edited program documents for document management guidance including training and templates.Provided responsive and helpful assistance to employees for questions on policies and procedures.Sandia National Laboratories, Albuquerque, NM, Apr 2017 -- Sept 2022 Information Management Professional, Org 3643, May 2021 Sept 12, 2022Reviewed documents and files to ensure quality and data integrity for documents in system for collaboration and archive into digital repositories.Converted files into different formats, (word to pdf, pdf to word, excel to pdf, etc.) proofreading, and quality assurance for document management.Designed organizational structure for data management of projects to ensure ease of retrieval.Continuous process improvement on procedures; thinking outside the box to streamline processes. Senior Management Assistant (SMA), Org 7600, July 2019 May 2021Coordinating detailed and complex travel arrangements, including itineraries, coordinating flights/vehicle rental/hotels/restaurants/etc. through Concur; tracking expenses, and filing accurate expense reportsExceptional meeting support to include arranging meetings, sending agendas, managing invites lists, providing read-ahead information, taking meeting minutes.Developing, analyzing, and proofreading professional PowerPoint charts, meeting information and documents for high-profile meetings.Continuous improvement of policies and procedures in center office for business, management and admin teams.Managed and supported 3 SharePoint sites for center (450+ members of workforce).Led Center Employee Recognition Award Program for fiscal years 2020 and 2021, resulting in increase in nominations over 4 times (from 10 to 53). Administrative Assistant (ASA), Org 10623, Nov 2018 July 2019Refined process for approval and entry of access requests for SharePoint on NTK basis.Facilitated large high-profile meetings for all levels of management. Developed presentations and collected all outside presentations for meeting, running slides during meetings.Facilitated and hosted large cross-agency Special Safety Study at SNL for the US Navy and Strategic Systems Program (SSP), culminating in August 2019, recognized by customer. Office Administrative Assistant (OAA), Org 9350, Apr 2017 Nov 2018Coordinated regular executive travel to include flights/hotels/vehicles/etc in ConcurSpearheaded project to decrease SIMP infractions from leaving classified workstations unsecured.3Designed professional presentations in PowerPoint, complex spreadsheets and database management in Excel, document creation in Word, extensive desktop publishing in Publisher and Adobe Acrobat, updated SharePoint site.Fidelity EHR, Santa Fe, NM: Quality Assurance Tester & Asst. Evaluator May 2016 Apr 2017Managed and tested electronic health records database used by programs in several states.Facilitate online training for the EHR database.Authored statistical reports to track grants & provide admin assistance to CEO. People Living Through Cancer, Albuquerque, NM: Director of Administration Feb 2016 Apr 2016 (Board of Directors voted to close Organization)Compiled data, prepared qualitative and quantitative reporting for government contract outcomes for program matrixes and grantors, accounting functions for board of directors, coordinating all administrative staff and office management, client assistance, vendor contacts and office maintenance.Albuquerque Heading Home, Albuquerque, NM: Program Manager and Executive Assistant Sep 2012 - Feb 2016Created invoices and statements for grants and contracts.Reporting and data collection to comply with federal contracts and grants.Survey data collection and database entry for Albuquerque social service programs and utilized data to ensure mission goals accomplished/tracked and outcomes reported accurately. Pascetti Steel Design, Inc., Albuquerque, NM: Accounting Manager and Executive Assistant Nov 2008 - Sep 2012Accounts payable and receivable; created statement and followed up on balancesCreated illustrative and accurate reports, charts, and graphs, in PowerPoint and Adobe PRO.Market research for prices and competitor work for one-of-a-kind designs; designed professional advertising mailings.Accountability Solutions, Inc., Santa Fe, NM: Database Manager and Trainer Dec 2011 - Aug 2012Online technical support for electronic health records database system nationwide tracking Autism Program in elementary schools in 4 states.Assisted and troubleshot technical issues with database.Developed and conducted internet training courses on how to use the platform. Recognitions and Certifications: 2021 Individual Sandia Employee Recognition Award for Leadership 2021 IAAP Foundations of Leadership graduate 2021: Brookhaven National Laboratories Nuclear Nonproliferation, Safeguards, and Security in the 21st Century participant |
