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Click here or scroll down to respond to this candidateCandidate's Name
Forest Park, IL PHONE NUMBER AVAILABLEEMAIL AVAILABLELINKEDIN LINK AVAILABLEStrategic thinker with a big picture mindset, exceptional people management skills, and the ability to energize a team of professionals by creating a resilient and innovative team culture.Qualifications SummaryExperienced professional with the ability to manage essential office responsibilities by generating reports and presentations, booking appointments, arranging meetings, ordering supplies, and ensuring consistently efficient operations.Authentic and relatable individual with valuable experience in Human Resources, accounts payable, accounts receivable, and facilities management.Collaborative team-player with high emotional intelligence, able to anticipate the needs of other professionals with a focus on ensuring a seamless and positive experience for leadership, staff, and clients.Exceptional communicator and change agent with a sharp power of observation, able to provide real-time scheduling support within fast-paced, high-profile environments.Organized professional with a proactive mindset and a strong work ethic, known to follow through on commitments and responsibilities with an appropriate sense of urgency.Highly effective strategist with the capacity to use creativity to determine the best course of action for the organization through use of skills which transfer across multiple industries and positions.Career ExperienceRakoczy Molino Mazzochi Siwik LLPOffice Manager May 2005 to February 2024Establish solid foundation for success by ensuring efficient operation of daily business in this intellectual property law firm. Employ refined relationship-building skills and collaborative mindset while building and maintaining relationships with business vendors, including banks, IT consultants, outside contractors, research partners, recruiting companies, copy centers, and office equipment vendors.Selected Contributions:Demonstrate leadership and communication skills by maintaining relationships with firm clients; skilled in answering questions and responding to issues regarding invoices / billing process / budgets / billing guideines. Harmonize operations by managing the full cycle billing process. Able to ensure all timekeepers submit billable and non-billable attorney / paralegal hours; enter time and expenses into the billing system. Process and edit pre-bills, finalize and submit invoices through use of email or online e-billing systems.Leverage experience and functional knowledge to successfully perform the accounting function using generally accepted accounting principles. Skilled in processing accounts payables, accounts receivables, bank reconciliations, ACH and international wire transfers. Exercise detailed analysis and judgment while managing checking, savings, and client trust bank accounts; complete journal entries and provide the partners with detailed weekly cash reporting information.Display commitment and determination while overseeing all corporate insurance programs, including Workers Compensation, Commercial Package Policy, Professional Liability Insurance, Employment Practices Liability, Umbrella Policy, Crime Insurance, and Cyber Liability Insurance.Exhibit superior attention to detail while administering 401k Accounts, Health Savings Account, and Commuter Check Benefit program.Increase personal and professional effectiveness through performance of Human Resources responsibilities, including health insurance renewals: Medical, Dental and Vision. Processed payroll, time and attendance, and PTO through ADP Workforce Now.Serve as liaison to building management for maintenance requests and security issues.Exercise sound judgment and discretion while managing office renovation; manage contractors and vendors; assisted with interior design of remodeled space.Streamline processes, clarify expectations, and improve consistency by interviewing and onboarding new hires; perform conflicts searches for clients and employee hires.Maximize quality and provide vital structure by supervising support staff, which includes legal assistants, paralegals, billing coordinator, and an office services clerk.Generate energy and stability by organizing, planning, and managing all firm events; maintain client lists and order all corporate gifts and holiday cards.Gurber & McandrewsOffice Manager May 2001 to May 2005Ensured quality execution while overseeing accounting, facilities management, and Human Resources at workers compensation law firm. Delivered key contributions toward success by managing accounts payable and accounts receivable for office; skilled in managing past due accounts. Exhibited exceptional ability to marshal appropriate resources through oversight and management of the entire billing process, including entry of time and expenses in Juris billing system, pre-bills editing, and finalizing invoices; ran monthly billing summaries, expenses, and net income reports for the office; processed payroll.Selected Contributions:Displayed resourcefulness and commitment by maintaining all employee benefits, including medical, disability, dental, and 401k plan.Employed balanced, disciplined leadership as liaison with building management, vendors, and outside contractors.Captured substantial gains in efficiency and productivity while providing support for three attorneys; managed travel arrangements, copying, and filing.Embraced responsibility by maintaining inventory and ordering office supplies within a fast-paced, high-profile environment.EducationBachelor of ArtsSouthern Illinois UniversityProfessional and Technical ProficienciesAccounts Payable Accounts Receivable Certificate in Human Resources Management Benefits Administration ADP Workforce Now Facility Management Operations Management Corporate Insurance Event Planning Corporate Gifts Microsoft Office Suite Adobe Pro Juris Legal Tracker Busylamp Counsel Go Onit Sharedoc |
