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Click here or scroll down to respond to this candidateCandidate's Name
***PHONE NUMBER AVAILABLEell# **Candidate's Name @yahoo.comAugust Street Address , 2024Frontline Source GroupMetairie, LA Street Address
Please accept this cover letter with my attached resume for the position as Senior Administrative Assistant. I am pleased to say that my skills match your requirements perfectly. According to your job posting, you need a well-versed and reliable individual for this position; I have an extensive amount of experience working as an Executive Assistance/ Office Manager with a professional demeanor, excellent communication with good listening skills. I am an extremely organized person. I am very ambitious and enjoy assisting, as well as creating new ideas and implementing them.I have a high degree of, professionalism, good attention to details, and can adjust in an environment from fast pace to an average work pace. I have highlighted a few of my other skills below from my attached resume that details all my qualifications.I am an experienced Administrative Assistant who adapts quickly to changes, with detailed preparation of reports, projects, organizing, prioritizing, and confidentiality of documents. I am experienced in multi-tasking, very strong communication skills with superior team leadership with supervisory skills.Excellent organizational skillsExcellent computer software skillsExperience with various databasesPassion for technologyExcellent Communication skillsExperience with Outlook/Scheduling/ Microsoft Word 2010, Excel Spreadsheets and Power-point15+ years in office administration.I am motivated and a self-starter, with an excellent high-level of integrity.In addition to the above, I can solve problems quickly in any given situation and my ability to get alongwell with others make me a great team player.I have a great sense of humor, with a burst of energy for getting the job done. I am focused, with strong work ethics. I make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field. My ability to converse efficiently, as well as my writing and analytical skills were all greatly enhanced.I look forward to meeting with you.Sincerely,Candidate's Name
Candidate's Name
e-mail address: EMAIL AVAILABLEPHONE NUMBER AVAILABLE cell phoneCareer Summary1. A dynamic and dedicated Executive Assistant, recognized in communicating effectively at different levels, acting as a liaison between higher management and department employees and the ability to solve problems.2.Track record of meeting targets and deadlines efficiently. Im highly organized, extremely detail-oriented, and able to multi-task in a fast-paced environment.3.Particularly skilled in appointment management, front desk tasks and official correspondence handling with excellent verbal and written communication skills.4.Hands on experience in organizing meetings, event planning, coordinating with all involved parties and maintaining the executives calendars.5.Known as a passionate person who is willing to accept all kinds of challenges.6.Very flexible.EMPLOYMENT HISTORY:Greater New Orleans Educational Television 01/12/2023 - presentWYES TV CHANNEL 12Executive Assistant to CEO916 Navarre Ave.New Orleans, LA 70124Meet monthly with the full Board of Trustees, Executive & Finance and other committees.Prepare for monthly Board Meetings, prepare minutes after each board meeting.Manage and maintain the CEOs calls and emails (Outlook calendar)Prepare correspondence, communications and other documents.Assist Upper Management and staff with presentations and setting up of all presentations.Prepare correspondence, communications and other documents.Assist Director and staff with presentations and setting up of all presentations.Perform overall administrative duties to include, but not limited to, answering and screening incoming phone calls, scheduling meetings and maintaining extensive calendars, handling the preparation and processing of expense reports, auditing expense reports for the group, processing invoices and intercompany purchase orders.Regional Planning Commission10 Veterans BoulevardNew Orleans, LA 70124-1162Executive Assistant: 10/01/18 01/05/2023Candidate's Name
Resume- Page 2 EMAIL AVAILABLEMeet with team members on a weekly basis via Microsoft Teams.Meet monthly for the full Board of Commissioners via zoom meetings.Prepare for monthly Board Meetings for Commissioners and prepare minutes after each board meeting.Manage and maintain the Director and Deputy Directors calls and emails (Outlook calendar)Prepare correspondence, communications and other documents.Assist Director and staff with presentations and setting up of all presentations.Update and maintain RPC databases. (Excel)Keeps in communication with Commission members.Prepares meeting notices, meeting handouts & minutes for Commission meetings, submits to Executive Director for timely review.Prepare monthly Bank Reconciliation for CPA.Schedules meetings, travel and appointments for the Director and other RPC staff as directed.Serves as assistant for committees and meetings as directed by the Director.Manages conferences and other public meetings and events held on behalf of RPC.Interfaces with Congressional members and state legislators and federal/state administrators in support of Director.Assists and supports staff with assignments, organizing meetings, outreach, etc. as directed by the Director.Assists in the preparation of internally produced RPC documents and other work efforts and maintain filling.Coordinates outreach efforts and postings on RPC website with RPC webmaster.Maintains office supplies, office equipment.Coordinates public inquiry and process public requests.Assist in the Front Desk roles and responsibilities.Kent Contractors, Inc. - Construction Company401 Whitney Ave., Suite 510Gretna, LA 70056Office Manager/Executive Assistant:04/13/18 10/01/18Prepares payroll, scanning all incoming documents to appropriate files on computer; designed an e-filing system, organized daily clerical functions. Developed a procedure to transfer/archive outdated office files. Assist with equipment procurement for field workers. Implemented office policies by establishing standards and procedures. Completes operational requirements and scheduling using an excel spreadsheet. Working with vendors, planning events that sometimes requires power point presentations, making sure the facilities are clean, orderly, and safe, and analyzing supply inventory. Keeps management informed by reviewing and analyzing special reports; and summarizing information.Columbia HCA Healthcare1440 Canal Street, Suite 1860New Orleans, LA 70112Executive Assistant to VP of 08/03/07- 04/10/13Physician Services -Tulane University HospitalCandidate's Name
Resume- Page 3 EMAIL AVAILABLETook action by coordinating and complying data for new physician contracts for approval from upper management. Performing complex administrative duties including responding for executive level whennot available. Coordinating resources across corporate functions. Maintaining and updating an excel spreadsheet for all hospital employed physicians contracts. Submitting monthly reports, entering and submitting payroll/KRONOS System for upper management, General secretarial duties. Prepares anddistributes correspondence, memoranda and minutes. Schedules and maintains calendar of appointments and meetings from Outlook Calendar. Operates a personal computer. Oversees office supply inventory, room utilization, and audio/ video equipment utilization. Assists in the completion of department assignments and performs all other duties as assigned.Executive AssistantXavier University of Louisiana1 Drexel DriveNew Orleans, LA 70112 09/05/97- 1/15/05External Affairs DepartmentCoordinated events and provided support for staffing of the Board of Trustees. Manage preparation of Board Book for Board meetings; attend meetings in order to record minutes. Compile, format, proof, edit, Board Meeting minutes. Assist with managing and cultivating the committees working with key constituencies within the local, state and federal legislative bodies to position the university for supportfrom those entities and to help advance the university. Also, highly skilled in multi-tasking, preparing and distributing confidential correspondence, presentation of materials and reports. Manage and maintain executive office schedules and make travel arrangements. Highly skilled in windows xp which includes outlook, word, power point and excel. Other duties include maintaining a highly organized filing system. Preparing projects, events, and activities, scheduling and coordinating meetings, setting up telephone conference calls, producing letters, reports and memos, composing charts, graphs and mail merges, coordinating large mail outs. Oversee purchase of supplies andservices utilizing correct budget codes in accordance with budget guidelines. Inputting the Universitys Directory into Access database and updating each semester for distribution.Administrative AssistantXavier University of LouisianaPublic Affairs and Communications DepartmentTook action by updating and managing the universitys faculty and staff directory that is maintained through ACCESS database software. Maintain a filing system for correspondence, develop and maintain a filing system for photographs. Send memos to all TWAX (a university publication newsmaker). Assist with university special events. Also responsible for providing support services to the office staff and routing incoming calls.Administrative AssistantXavier University of LouisianaInstitutional Advancement: Development OfficeProviding secretarial support to the administrative staff, acknowledgingdonor letters, daily processing of all pledges and gifts including deposits, preparation of routine gift/donor reports, typing of gift acknowledgements, reports, and otherdocuments, high volume of mail merging, receiving and forwarding incoming telephone calls and providing information or referrals to callers. Ordering and maintaining supplies for theCandidate's Name
Resume- Page 4 EMAIL AVAILABLEDepartment through Banner Software. Receiving and processing all donor contributions, organizing files performing other duties related to the Development office daily activities.Legal Secretary (01/10/97)Amicus Legal Staffing (Temp-Work)New Orleans, LouisianaPersonnel Specialist 01/10/94-09/01/97East Baton Rouge Parish School System1050 So. Foster DriveBaton Rouge, LA 70806Human Resources DepartmentInput data entry and record keeping of all substitute teachers related to the hiring process.Maintain employee personnel records file. Typing of correspondence, reports, and forms relative to Human Resources. Maintain confidential files on work performance and evaluation of School Employees. Provide information concerning policies covering insurance, workers compensationand retirement. Receive incoming mail and distribute accordingly. Assist public agencies insecuring employment verifications. Comply and assists in the completion of personnel employment packets for new teachers. Assist employees and others that request employment policies and procedures. Provide customer service to employees and others.SecretaryAmerican Red Cross4655 Sherwood Common Blvd.Baton Rouge, LA 7081604/23/87-01/03/94Provided clerical support in obtaining andretaining a positive base of volunteers to enable the effective provision of services.Provided assistance with implementing an efficient process for tracing volunteersfor prospect phase through placement(s) and beyond. Effectively answered calls andrelayed messages for numerous employees. Assisted with customer service.Legal Secretary 01/15/83 08/07/87Law Office of Attorney Clarence Nalls.8034 Scenic Hwy.Baton Rouge, LA 70807(Personal Injury) Responsible for providing clerical support, including receiving and forwarding incoming telephone calls, greeting clients. Typing and preparing correspondence, organizing files and performing other secretarial duties.Arranging for the delivery of legal paperworkTyping correspondence and legal paperworkCandidate's Name
Resume- Page 5 EMAIL AVAILABLETranscribing court proceedings and other recorded meetingsScheduling, coordinating and confirming court dates, appointments, and meetingsConducting research in legal mattersMaintain calendars and schedules for a number of attorneysDevelop and maintain a comprehensive and organized billing systemEnsure all billable hours are accurately recordedMake travel arrangementsArrange for the filing of court documentsEducationSouthern UniversityBaton Rouge, LouisianaMay 1979 - Dec.1982Major: Business EducationTotal credits earned 144 semester hoursSpecific course work related to job: Accounting I and 2, Business Law, BusinessManagement 1 and 2.Baton Rouge Regional Technical InstituteBaton Rouge, Louisiana 70806Computer softwareCertificate 1989AchievementsCoordinated Xavier University A Day at the Louisiana Legislature at the Capitol in Baton Rouge, LA. June 2005.Awarded Employee of the Quarter and Excellent Attitude Recognition first six months of employment.ExpertiseMicrosoft Office, Google plus, Windows XP, Microsoft Word, Word-perfect, Excel, Power point, Access, and Publisher, KRONOS, ADP payroll systems, Microsoft Surface.CapabilitiesCreate and maintain a simple, highly workable file system. Handle high-pressure situations & deadlines.Compose and prepare routine correspondence. Manage social and business correspondence.Plan itineraries and business trips. Maintain business and personal calendars. Take and accurately transcribe. |
