| | | 20,000+ Fresh Resumes Monthly | |
|
|
| |
Click here or scroll down to respond to this candidateCandidate's Name
Street Address Beverly RoadCinnaminson, NJ Street Address
Cell: PHONE NUMBER AVAILABLEEmail: EMAIL AVAILABLEOBJECTIVEHighly motivated administrative professional with superior organizational and interpersonal skills, experienced in supporting C-Level Executives. Spirovant Sciences, Inc., Philadelphia, PA Jan 2023 to present Administrative Services LeadProvide support for the Chief Executive Officer and Chief Scientific OfficerHeavy calendar management and meeting coordinationLiaison to parent company on behalf of CEO to schedule high-level meetings (before spinoff)Provide support for the Business Development TeamAssist with contract administration processManage stakeholder consent lettersSchedule business development meetings and project mangeArrange detailed travel itineraries and expense reconciliationManage subscriptions and publicationsSpark Therapeutics, Inc., Philadelphia, PA Jan 2022 Jan 2023 Legal Operations SpecialistManaged state licensure process for treatment centersFacilitated legal documents for foreign subsidiaries including director changes, written resolutions, and dissolution of subsidiariesManaged Legal department secondary resources and subscriptionsAssisted with new hire onboardingActively supported, monitored and managed legal invoicing, and independently rectified and resolved internal and external stakeholder inquiries Spark Therapeutics, Inc., Philadelphia, PA Apr 2020 Jan 2022 Executive Assistant to the Chief Business OfficerProvided support for the Business Development TeamHeavy calendar management and meeting coordinationArranged detailed travel itineraries and expense reconciliation using ConcurCreated departmental purchase orders for invoice payment using ReqLogicScheduled candidate interviewsSpark Therapeutics, Inc., Philadelphia, PA Oct 2016 Apr 2020 Executive Assistant to the Chief Legal OfficerProvided support for Legal and Compliance teamsHeavy calendar management and meeting coordinationCoordinated logistics for annual offsite trainings for all employees, tracking attendanceManaged and organized Board minutes, Audit Committee minutes, Comp. Committee minutes and Nominating & Governance Committee minutes electronically and hard copy filing; track attendance of each meetingFacilitated, Notarize, Apostille legal documents for foreign subsidiariesArranged detailed travel itineraries and expense reconciliation using ConcurCreated departmental purchase orders for invoice payment using ReqLogic; track spending for ComplianceScheduled candidate interviews for legal and compliance departments eResearch Technology, Philadelphia, PA (Clario) Jan 2014 Oct 2016 Executive Assistant to the President & CEOProvided professional and personal support for President & CEOManaged executive calendars and scheduled appointmentsAssisted with logistical planning for Board of Directors meetings and prepared and distributed board booksOrganized programs, events, meetings and video conferences, by arranging facilities and caterers, issuing invitations, coordinating speakers and tracking budgetsMaintained corporate organizational chartsScreened incoming calls and correspondence and responded independentlyPerformed complex and confidential administrative functions including developing written correspondenceResponded to routine external correspondenceArranged complex and detailed travel plans and itineraries for CEO and other executivesPrepared executive expense reportsThreshold Group, Philadelphia, PA (acquired Ashbridge) April 2010 Jun 2013 Executive Assistant/Office ManagerProvided support to Managing Director, East Coast and Chief Investment OfficerCalendar managementMeeting and travel coordination; scheduled quarterly client meetingsAssembled material for client meetings and prospective client meetingsCoordinated mailing/emailing of all client billing and performance reportsExpense reconciliation and submittal; managed CIOs billable client hoursStrategic and logistical planning of special eventsResearched, implemented and acted as administrator for TransitChek in PhiladelphiaReviewed and prioritized email and correspondenceOffice management including ordering supplies, administering payment of invoices, point of contact for building management and office equipment requests, file maintenanceSpecial projects as requiredAshbridge Investment Management, Philadelphia, PA Jul 2004 April 2010 Executive Assistant to the ChairmanProvided support to Chairman and Senior Client Relationship OfficerManaged chairmans special projects, including letters to Shareholders, client and prospective client mailings, client emails and Internet research assignments, occasional personal projectsAssembled materials for Board meetings, interfaced with Board members and ShareholdersStrategic and logistical planning of special eventsScheduled 30 quarterly fund manager conference calls and prepared materialsFacilitated production and coordinated mailing of quarterly newsletterMeeting and travel coordination, including organizing annual off-site strategy meetingExpense reconciliation and submittalMaintained databaseReviewed and prioritized incoming email and correspondence, maintained calendars, ordered supplies, point of contact for building management and office equipment requests, file maintenanceDavid's Bridal, Conshohocken, PA Jul 2000 Jul 2004 Executive Assistant to the Sr. Vice President Human ResourcesProvided support for the Senior Vice President Human ResourcesArranged meetings, coordinated travel, prepared itineraries, heavy calendar maintenance, typed correspondence, processed invoices, travel expense reconciliation and submittalManaged executive relocation assistance programHandled highly confidential documentation and phone callsManaged stock option disbursement for employeesAdministered testing to candidatesManaged all recruiting invoices to ensure processing and reconciliationAttended monthly budget meetingsAssisted with compensation review process for over 200 storesUpdated position descriptions for entire companyRedesigned company's employment applicationErnst & Young LLP, Philadelphia, PA Mar 1993 Jul 2000 Executive AssistantProvided support for four partnersArranged complex and detailed travel plansProcessed client billingExpense reconciliation and submittalFacilitated production and mailing of annual client engagement lettersHandled/processed workload in management's absence, ensuring optimal flow of information providing the highest level of service and response to clientsHeavy concentration on client interactionMaintained audit staff scheduleCoordinated mailing of clients' financial statements; handled highly confidential materialAssisted in the strategic and logistical planning of the Entrepreneur Of The Year program which included nomination solicitation, interview coordination, finalist correspondence, banquet planning, and database managementCoordinated travel arrangementsEDUCATIONKatharine Gibbs School, Philadelphia PAOne-Year Business Administration Program, Certificate Burlington County CollegeSome college coursework completedCOMMISSIONSPennsylvania Notary PublicSKILLSMicrosoft Office Suite, Google Suite, Visio, Concur, Veeva Vault, ReqLogic, DocuSign ACTIVITIESTraveling, Home Decorating, Gardening |
