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Click here or scroll down to respond to this candidateSUMMARYMultifaceted, experienced, and efficient Office Administrator / Executive AssistantEDUCATIONFaulkner University, Montgomery, AL Bachelor of Business (BBA)Focus on Business Management - Huntsville, AL CampusGeorgia State Universitys Perimeter College - Associate of Applied Science (AAS)Focus on Social Services - Dunwoody CampusTECHNICAL ACUMENMicrosoft Office: Suite including Outlook, Word, Excel, Access, SharePoint, and PowerPointGoogle Workspace: including Gmail, Calendar, Meet, Docs, Sheets, and SlidesOther Applications: CONCUR, Adobe Acrobat, QuickBooks, SAP, Tabs3, MLSQUALIFICATIONS _Adept Administrative Assistant skilled in managerial, and clerical functions, supporting administrative systems such as records management, and document control, with experience with Microsoft Office Suite training, skills, and abilities.Enthusiastic and self-directed individual with integrity and the aptitude to multitask and employee problem-solving abilities that consistently result in the development of effective processes necessary to realize major cost, schedule, and performance efficiencies and revenue gains.Impeccable communication (verbal & written) skills with the ability to brief and instruct others in the preparation of and correspondence of staff act databases with sufficient knowledge of automated data processing procedures in supporting a suspense control database system.Intimate working knowledge of Human Resources Management (HRM) principles, practices, and processes with proven analytical experience and extensive knowledge and application of HRM principles, concepts, regulations, and practices, along with extensive administration and management experience.Proven leadership/management experience with the ability to plan, organize, and PR workloads and un effectively either independently or in teams, making progress on tasks while dealing with potential process and project ambiguity.Proven Project Management experience proving a clear precedent for assignment success, defining goals, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of projectsWORK HISTORYWorkplace Experience Coordinator Booz Allen Hamilton, Huntsville, AL(Contract Position through ObjectWin Staffing for Coldwell Banker Real Estate)June 2023 June 2024Crafted a comfortable office atmosphere by providing excellent service by greeting and checking-in visitors, while supporting all employee-facing service issues, visitor passes, and informed employees of visitor arrivalsProvided coordination and support for delivery of workplace services like Concierge, Reception, Switchboard, and Hoteling Workspace ManagementRequested building and/or equipment services as needed and supported care of workplace equipment and supply management using Microsoft Office Suite programs including OutlookTracked employee security and emergency certifications to keep compliance as defined for the propertyProvided administrative support for the Workplace Experience team as directed, including Expense Management, A/V Support, Meeting and Event Coordination, and Conference Room Management on and off-siteCompleted procurement detail for site, events, and/or meetings ensuring all billing for purchased items and business services are invoiced and billed as requiredManaged accuracy, production, quality, and retention of program materials, which included ensuring client and company materials comply brand guidelines, using SharePoint and ExcelUtilized and maintained the integrity of databases and other digital tools associated with service delivery requestsAttended Move Meetings and handled all coordination of internal office client movesResponded to customer requests and complaints regarding Workplace Experience servicesNurtured and built vendor relationships, as well as maintained compliance of required documentationAdministered on/off boarding processes, including new employee orientation, training, equipment, and software orderingResponsibilities included unloading, sorting, and organizing packages for deliveryExecutive Administrative Assistant - AshaKiran, Inc, Huntsville, ALMay 2020 Oct 2022Administrative Support for the Executive Director of the organization which required the utmost confidentiality and ability to make swift informed decisions for very top-level associatesAdministrative Assistant skilled in administration, managerial, and clerical functions, providing direct executive, operational administrative support, and staff support dutiesCoordinated and executed administrative workflows, streamlining daily operation tasks of the Executive Directors office by creating, composing, and editing, correspondence, forms, announcements, reports, and other departmental documents. Understanding of management, practices, principles, methods, and techniques. Analyzed staff action procedures for efficiency, effectiveness, and adherence with the current doctrineInitiated and executed management services, and administrative support services (i.e., coordinating meetings, directing, and receiving visitors, answered phones, distributed mail, prepared documents, scheduled meetings and handled event planning and) essential to the direction and operation of the organizationAssistant to the Financial Officer completed Audits, Accounts Payable / Receivable, and aided with PayrollDeveloped and maintained staff action procedures by deciding responsible action office(s) and completion suspense(s) based upon existing workloads and time elements contributing to the interpretation and dissemination of administrative procedures and the improvement of administrative operationsOffice Assistant Leading Edge Real Estate Group, Huntsville, ALMay 2019 April 2020Provided support for the General Manager and the Broker of the company which are the two most senior-level associates within the organizationProvided effective organization and time-management skills and abilities. Established a clear precedent for assignment success; defining objectives, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of numerous projectsDeveloped and prepared documents and briefings to support real estate operations, creating performance and process improvement across the organizationInitiated and executed management services and administrative support services Coordinated meetings, directed and received visitors, answered phones, prepared documents and event events planning.Executive Assistant, Quick Courier & Logistics, Huntsville, ALSeptember 2018 August 2019Reported to and provided office administrative and Personal Assistance to the CEOCoordinates and executed administrative workflows, streamlining daily operation and administration tasks, including creating, composing, editing, and distributing forms, correspondence, announcements, reports, and other departmental documents Analyzed staff action procedures for efficiency, effectiveness, and adherence to current doctrine. Edited, formatted, scanned, and performed quality control of various company documents and transferred data to multiple media sources to support project critical requirementsPerformed weekly backup procedures for all data on multiple servers executing quality assurance procedures/standardsAdministered audit readiness practices, providing audit readiness direction, leadership, and guidance regarding key supporting documentation in performing audit reviews of requirements ensuring proper maintenance/storage of company Standard Operating Procedure (SOP) manuals. |
