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Gina DAlonzoPhiladelphia, PA PHONE NUMBER AVAILABLE EMAIL AVAILABLESummaryExecutive Assistant with over 30 years of various levels of experience within a professional office setting for legal, financial and now international produce import and distribution industries; Confident in my work product as well as the positive impact I bring to the office environment; Dedicated to maintaining open lines of communication with both professional staff and support staff alike; Enjoy strategic planning, operations and administrative support.ExperienceTastyfrutti International LLC  Direct Support for Operations Manager 2022 - presentSupport Operation Manager in all required aspects to transition product to and from multiple locations (internationally and nationally)Assist sales department with their needs (transportation and logistics)Verify and enter orders to ensure timely deliveriesMonitor inventory for various cold storage facilitiesStage requests for quality control and inspections through QIMA, USDA, etc.; Also work with brokerage companies, US Customs and local portsPrepare paperwork to be certain that all compliance standards are metActive on several customer based and owned software platformsResponsible for CHEP pallet inventory and office supplies/ordersAct as a bridge between front and back offices to maintain smooth transitional workflowAccounts Payable duties include, invoicing, posting and cash receipts journalReconciles firm credit card monthlyChristie & Young PC  Executive Assistant to the Chief Operating Officer 2003 - 2019Support for Chief Operation Officer and Accounting Manager with dailyoperational functionsMaintained company confidence and protected business operations bykeeping sensitive information confidentialAnalyzed departmental documents for appropriate distribution and filingMaintained proper procedure for opening all new clients/mattersResearched and updated all required materials needed for firm, employees andpartnersResponsible for office services including firm appearance and improvementsOrganized all firm functions (meetings, parties, retreats, etc.)Scheduled and arranged travel and hotel reservations for various eventsManaged firms off-site storage facilities in Philadelphia and BostonChristie, Pabarue, Mortensen and Young, PC  Administrative Assistant to Human 1999  2002Resource Manager and AdministratorMaintained office personnel filesComposed clean and professional business correspondenceAssisted with creation of firm marketing materials including letterhead, business cards, events and publicationsProcessed subscriptions, license renewals, continuing education requirements and membership renewalsMonitored office equipment and scheduled repairsLiaison for vendors and other business professionals related to firmCoordinated all office moves and relocationsInvolved in leasing agreements with additional branch officesChristie, Pabarue, Mortensen and Young, PC  Administrative Assistant to 1997 - 1999Paralegal DirectorResponsible for maintenance of CLE events and other certification requirements for paralegalsReviewed paralegal resumes and selected candidates for interviewsManaged Directors calendar and responded effectively to inquiries and complaintsTracked and submitted employee timesheetsMaintained accurate department recordsFamiliarity with medical terminology due to nature of businessPerformed as relief receptionist as neededMcKissock & Hoffman, PC  Receptionist/Administrative Assistant 1992 - 1997Initially hired as a receptionist while responsible for input of timesheetsPleasantly welcomed visitors, answered phone calls and maintained front deskSupervised set up of conference rooms for corporate meetings and other eventsQuickly promoted to Accounts Receivable Department where I was responsible for processing client billing and reports with an exceptional degree of accuracyEducationPhiladelphia High School for Girls/Academic DiplomaSkillsSelf-motivated, organized and detail orientedSolution driven problem solver with excellent written and communication skillsAbility to multi-taskEfficient and timely completion of tasks with high degree of accuracyEmbrace advancements in technology and office modernizationLevel-headed under pressureProfessional, respectful and courteous demeanorData ManagementCatering coordinationBookkeeping and basic accountingProficient in Microsoft Office; iManage; Concordance; LexisNexis; Juris; Produce Pro; AS400 and Social Media applications