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Miami Springs, FL PHONE NUMBER AVAILABLE EMAIL AVAILABLEPayroll Manager with 20 years experience with a broad background in accounts receivable, accounts payable, human resources and payroll administration. Expert attention to detail and dedication to providing world-class service. Looking to innovate and improve processes. Well-versed in training management and business administration. Ability to create and manage critical task lists and ensure timely and accurate delivery of all related reporting. CERTIFICATIONS / SKILLSA/P A/R Team Building Bank Reconciliation Payroll Budget Management Property Management Bookkeeping Business Operations Negotiation Sales Appointment Scheduling HR Financial Reporting Billing Process Improvement Consulting Staff Development Profit Optimization English and Spanish MS Office QuickBooks ADP Workforce Customer Service WORK EXPERIENCEBulk Express Transport Miami, FLPayroll Manager 2023 Present Responsible for the payroll management of 800 employees for a leading transportation and logistics company providing long-haul transportation, collection and loading of waste and recycled materials. Prepare and process payroll four payroll groups weekly. Payroll processing includes deductions, adjustments, retro calculations, year-end bonuses as well as quarterly safety bonuses for drivers. Review W-2 and 1095-C forms to ensure accuracy prior to final printing and distribution. Communicate with the Chief HR Officer, CFO and Stakeholders regarding overtime trends on a weekly basis for our hourly employees. Assist all employees with payroll questions, overtime guidelines, deductions, adjustments, and benefits. Provide payroll reports for worker-comp and compliance requirements. Provide reporting data to HR VP and business partners concerning employee attendance concerns. Onboarding of all new hires into the ADP system. Terminate employees on ADP, cancel auto-pay, and benefits terminations to trigger COBRA compliance requirements. Coordinate with COO for all salary changes, including merit increases and bonuses for targeted billing goals for various departments. Complete all employment verification requests in a timely order. Maintain and update employee training documents for all new hires. Add new home departments codes in ADP for the purpose of budget cost controls and reporting for accounting department.Quintairos, Prieto, Wood & Boyer P.A. Miami, FLPayroll Administrator 2015 2023 Performed and responsible for the payroll management of 789 employees for national full services law firm with 30 offices across various states. Prepare and process two payroll groups: Semi-Monthly and Biweekly. Payroll processing includes entering deductions, overtime, retro calculations, bonuses, and year-end payroll entries required by the CEO. Review W-2 Employee Earning Statements to ensure accuracy prior to final printing and distribution. Communicate with HR and Finance partners for the setup of new state and local tax requirements for new office locations throughout the country. Assist all employees with payroll questions; including hours worked, overtime guidelines, deductions, and benefits. Work with Finance partners in the reconciliation of HSA (Health Savings Accounts) account. Create payroll reports for workers-comp, and compliance requirements. Generate monthly overtime reports for hourly staff for HR VP and Managing Partner. Work with HR VP regarding the implementation of new Time Off Policies as required by various city, county, and state ordinances as well as for employee retention efforts. Terminate employees on ADP, cancel auto-pay, and benefits terminations to trigger COBRA compliance requirements. Coordinate with COO for all salary changes, including merit increases and bonuses for targeted billing goals for various departments. Process all garnishments, which include Tax Levys, Federal, State and Local student, and child support court render orders. Add new home departments codes in ADP for the purpose of budget cost controls and reporting for accounting department.Continental Real Estate Co. Coral Gables, FLCorporate Office Manager/HR Administrator 2010 2015 Responsible for the office management of a full range commercial real estate services office in South Florida. Operating across the tri-county region in Coral Gables, Miami, Fort Lauderdale, Boca Raton, West Palm Beach, and Orlando. HR compliance administration: review and sign I-9 forms, conduct annual audit of I-9 file. Ensure compliance with employment law posters; replace posters as laws are updated. Administer FMLA cases: provide guidance to managers on FMLA cases. Partnered with HR Manager in conducting investigations including instructing managers on best practices and documenting employee performance matters. Conduct an audit of monthly benefit statements to ensure proper billing by carrier. Requested changes from carrier for terminated and new hires. Requested credits as needed from all carriers. Plan, direct and carried out policies relating to all phases of personnel activity. Assisted in the recruitment, interviews, and selection of candidates to fill vacant positions. Administration and management of bi-weekly payroll. Plan and conduct new employee orientation to foster positive attitude toward company goals.Devine Goodman Rasco & Wells, P.A. Miami, FLAdministration Manager 2003 2010 Office Manager for a leading litigation and transactional business boutique law firm based in Coral Gables, Florida. Manage business functions as well as the overall operations of a law office. General ledger accounting, billing and collections, cash flow control and tax planning. Trust accounting, payroll, and other financial management. HR Management: Staff recruiting, training and development, salary administration, motivation, counseling, disciplining, discharging and benefits administration. Systems management: office automation, document construction systems, information storage and retrieval, telecommunications maintenance.Zurich International Life Services, Inc. Coral Gables, FL Administration Manager 2000 2003 Administrator for Zurich International Life Services, part of the Zurich Insurance Group, providing a wide range of insurance products and services in more than 215 countries and territories. Supervise sales support team and act as HR coordinator for Coral Gables office. Managed the office finance. Provided reports on income and expenditure, earnings, bank accounts to corporate office. Maintain accounts payables and up- to-date budget. Provide Sales support in the planning of regional conventions, literature translation, travel planning and management of distributors queries. Establish process for identifying and securely destroying obsolescent records. Maintain critical business records, including HR information, vendor files, policy, and procedure as well as management of local IT Network. |
