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Click here or scroll down to respond to this candidateCandidate's Name
CONTACTPHONE NUMBER AVAILABLEEMAIL AVAILABLEEXPERIENCEWillamette Dental Group - Hillsboro, OR Executive Assistant to the Sr. Vice President of Human Resources and Vice President of Revenue and Sr. Travel CoordinatorNovember 2023 - PresentEXECUTIVE SUPPORTCoordinating internal and external calendars for two C Suite Executives. Including scheduling breaks, travel time, meeting preparation time, and project focus time.Providing expertise in Zoom, Teams, and Webex, resolving all technical issues, tracking attendance reports, and monitoring meeting dialogue for all large-scale meetings.Creating and approving timecards, performance reviews, and monthly expense reimbursement reports, ensuring timely payments, and following company policies.Composing internal and external communications from the desk of the Vice President of Revenue reflecting the status of the organization.TRAVELDetermining and implementing companywide travel policies, including preferred vendors, per diem rates, and mileage reimbursements for all employees.Coordinating all corporate travel. Acting as a liaison between Willamette Dental and nationwide hotel, airline, and car rental organizations.Collaborating with the Finance Department, managing and tracking monthly travel expense reports, organizing by category, and determining areas of efficiency.OCHIN Inc. - Portland, OR Executive Assistant to the Chief Financial Officer and Corporate CounselMarch 2019 - October 2023Generated communication to external contacts, including company newsletters, virtual meeting invites, and confidential sensitive payment reminders.Developed and facilitated external-facing monthly meetings with over two hundred participants. Including, the following sub-tasks.Generated branded PowerPoint decks to be presented during meetings.Monitored Teams Chat Rooms and incorporated user participation into meetings via polls and question and answer segments.Orchestrated meeting follows up, connecting meeting participants with presenters for specific information requests and tracking user survey responses.RELEVANTPROFICIENCY Asana Apple iOSS Adobe Acrobat Google Drive Microsoft OfficeSuite (365,Outlook,Dynamics, Excel,PowerPoint, andWord) SalesforceAWARDS Nike ExceptionalService Award-Recipient: 2017,2018LANGUAGESFrenchLICENSES Notary Public#1043796Exp: 01/21/28Via Salesforce updated and maintained business contact directory for the Sales and Business Development departments.Maintained a high degree of professionalism, positivity, and confidentiality in external and internal interactions.Coordinated with the Human Resources Department in Onboarding and time tracking for Payroll, and Offboarding.Organized in-person leadership events with over one hundred participants. Vetting and selecting third-party vendors for catering, travel accommodations, and activities.Nike Inc. - Beaverton, OR Sr. Reception Training Specialist and Sr. Administrative AssistantNovember 2015 - March 2019Supervised onboarding of all new hire receptionists.Candidate selection and screening.Onsite training on Nike best practices and procedures.Skills and knowledge assessment after training.Regularly recurring check-ins to evaluate performance after training.Supported the Womens Training Department with brand management, project management, and role matrix creation, for a more efficient team environment.Created interactive reception training using Google Drive.Oversaw, daily operations of Nike buildings, facilities, vendor management, mail and package, and phone call routing.Assisted the Nike Company Store in event planning and sales for sport-specific launches.Oregon Department of Environmental Quality- Eugene, OR Office Manager/Public Records SpecialistJune 2010 - May 2015Implemented processes to transform the 40-year-old paper filing system into a digital library using SharePoint following State of Oregon guidelines.Oversaw day-to-day office management including, inventory management, guest relations, and coordinating facility services.Oversaw all mail and package services for incoming and outgoing deliveries including inter-office mail according to state standards.Managed calendars, correspondence, and travel arrangements.Streamlined all public records requests. automating the user experience AND USING Survey Monkey to create a formalized schedule allowing user submissions.Scheduled monthly events for team building and team learning. EDUCATIONUniversity of Oregon, Eugene, OR Bachelor of Arts Class of 2010Major: History, Political Science |
