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Click here or scroll down to respond to this candidateCandidate's Name
Hutchins TX Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEPROFESSIONAL EXPERIENCEJCPENNEY Plano, Texas 2022 2024Executive Assistant Feb. 2022 Jan. 2024HERBALIFE INTERNATIONAL Torrance, California 2007 2021 Executive Assistant Jul. 2018 Oct. 2021Senior Administrative Assistant Sep. 2015 Jul. 2018 Serve as point of contact for Chief Human Resources Officer Screen emails and correspondence on behalf of CHRO Generate and distribute reports on a timely basis. Update Monthly Executive Officer reportResponsible for accurately completing expense reports Schedule meetings and calls with staffing agencies for C Suite Executive Interviews and new hires Schedule and host Microsoft Team and Zoom meetings for HR department Plan and organize lunch and special events for department and Corporate Office Plan and organize travel logistics, local, domestic, and abroad. Order department supplies.Provide excellent customer service as liaison for Human Resources Department Worked very closely with other Executive Assistants to make all of our Officers had the most updated important information.Work on special projectsServe as point of contact for executives, employees, and external clients. Screen and direct phone calls and distribute correspondence. Generate and distribute reports on a timely basis. Responsible for accurately completing expense reports for Senior Vice Presidents. Schedule meetings and calls for both corporate and international offices. Schedule and host Webex and Zoom meetings.Organize quarterly meetings for Worldwide Research and Development department. Plan and organize Great Place to Work events for department. Process department invoices for corporate and international offices. Request and facilitate purchase orders.Maintain SharePoint library for NDA/CDA.Plan and organize travel logistics, local, domestic, and abroad. Responsible for ordering articles and journals for scientific research. Oversee new hire and onboarding processes.Create reports for end-of-month corporate credit card expenses. Assist with contracts for contingent workers and contractors. Create and keep running tally of expenses paid to contractors. Order department supplies.Order and set up decorations to boost team morale and act as contact person for community board. Provide excellent customer service as liaison for Research and Development. Work on special projects as they presented themselves. Provided excellent customer service as the liaison for Research and Development. Responsible for accurately completing expense reports for Vice President and Directors. Scheduled meetings and calls for both corporate and international offices. Responsible for all travel arrangements, local, domestic, and abroad. Responsible for ordering articles and journals for scientific research. Created and maintained work-from-home schedule for an Alternative Work Program. Responsible for onboarding new hires.Project Manager for Portfolio and Data Management department; worked to keep task on time. Admin for HNI; scheduled meetings, made travel arrangements, ensured contracts and stipends went out on time.PROFESSIONAL EXPERIENCE CONTINUEDHERBALIFE INTERNATIONAL (CONTINUED)Administrative Assistant Sep. 2011 Sep. 2015Corporate Receptionist Sep. 2007 Sep. 2011ALLIED T PRO Los Angeles, California 2006 2007 Administrative Assistant Oct. 2006 Sep. 2007PALM WEST ESCROW Hermosa Beach, California 2006 - 2006 Escrow Assistant Jun. 2006 Oct. 2006EDUCATIONCertificates achieved in:75 credits completed at Community College of Allegheny County, Pittsburgh, Pennsylvania Responsible for end-of-month corporate credit card totals and report. Provided excellent customer service as the liaison for GPSS. Responsible for accurately completing teams expense reports. Scheduled meetings and calls for both corporate and international offices. Responsible for all travel arrangements, local, domestic, and abroad. Responsible for budget planning and maintenance.Created and maintained work-from-home schedule for Alternative Work Program. Worked on special projects as they presented themselves. Provided excellent customer service as the liaison for all guests of corporate employees. Responsible for accurate maintenance of guest and parking records. Served as liaison for employee discount entertainment ticket purchase program. Monitored and updated worldwide and employee telephone directory. Maintained an active and complex reservation schedule for conference rooms. Managed employee birthday recognition program, including the dissemination of greeting cards from CEO, and organization of monthly birthday celebrations. Provided administrative support for General Manager. Assisted in quoting rates for FIT inquiries.Corresponded with hotel, resorts, and lodges to attain rates and availability. Negotiated contracts with various hotels and vendors. Posted updates into ACR for both California and New York offices. Assisted Escorted Tours and Groups department with special projects. Created and implemented streamlined filing system for company storage room. Created a birthday and anniversary calendar for Los Angeles office. Responsible for ordering office supplies.Drafted correspondence on behalf of clients.Prepared escrow tax forms and received escrow deposits. Checked title policies and legal vesting for accuracy. Notarized documents, accurately filed and delivered mail. Screened calls, scheduled meetings.Project ManagementExcelPowerPointEffective Telephone TechniquesCustomers, Conflict, and ConfrontationFundamentals of Exceptional Customer ServiceADDITIONAL KNOWLEDGEProficient in:SOFT SKILLSREFERENCESGerry Holly PHONE NUMBER AVAILABLESenior Vice President, WW OperationsJiang Hu PHONE NUMBER AVAILABLEAssociate Fellow, Global Product Science & SafetySimon Sum PHONE NUMBER AVAILABLEDirector, North America and Mexico Scientific Affairs Monique Rameriz PHONE NUMBER AVAILABLEDirector, Project ManagementKaren Dodson PHONE NUMBER AVAILABLEExecutive Assistant, CFOMS Office suiteAgileWebexZoomSocial media platforms: Facebook, InstagramBeginning SpanishEffective organizational and time management skills Excellent verbal and written communication skillsGreat customer serviceEffective problem resolutionInterpersonal communicationCultivating a positive and inclusive workplace culture |
