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Click here or scroll down to respond to this candidateCandidate's Name
Street Address S Oak Street Home Phone: PHONE NUMBER AVAILABLEFreemansburg, PA Street Address Mobile No. PHONE NUMBER AVAILABLEEmail:EMAIL AVAILABLEProfileA dependable and flexible Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality. Possess a dedicated home office that is free of distractions.EducationAssociates Degree Business Administration Holy Family School, Colombo, Sri LankaCertificationsHow to Find a Work From Home Job-The Literacy Center, Allentown, PAMay 2020Professional SkillsOffice Skills: Office Management Spreadsheets/Reports Front-Desk ReceptionRecords Management Event Management Travel Arrangements& Database Report Generation/Preparation Shorthand (70WPM)Design flyers, newsletters Typing (70 WPM)Created and maintained Filing systemInventory Report Management Computer MS Word MS Outlook MS PublisherSkills: MS Excel MS Access Adobe Contributor PowerPoint MS ProjectGoogle suiteExperienceSt. Petrs Lutheran Church, PAPart Time Temporary Assignment, Administrative AssistantJune 29 Present-Compile, format, and edit weekly bulletins/newsletter for the worship services throughout-the month.-Compile, formatt, and send the mass emails 3 times a week using Constant Contact.-Distribute/return phone messages and emails sent to the St. Peters campus to appropriatestaff members.-Distributed mail to the St. Peters campus.-Updated the Calendar-Attend biweekly staff meetings- Order Office Supplies/Flowers-Follow up with members of Joint Council in obtaining reports prior to meetingLafayette College, Easton, PAPart Time Temporary Assignment, HousingMarch 20,2021 September 15, 2021-Work remotely in contacting students by phone after receiving clearance from the Health Center who are COVID related-Trace students who have been associated with the students who have contracted COVID and place them on quarantine-Find suitable housing for isolation and quarantining-Maintain a Contact Tracing Log to input student information-Email staffLafayette College, Easton, PAPart Time Temporary Assignment, Financial Aid OfficeNovember 9-December 5, 2020-Maintained student data base-Update information on website-Screened VisitorsLafayette College, Easton, PA Bethlehem, PAPart Time - Temporary Assignment, Foreign Languages and Literature Dept. August 16-September 19, 2019Highlights:Attend to Work OrdersOrder Office SuppliesScreened and directed phone calls to the appropriate correspondentPrepare letters, emails, correspondence, etc.Assist the Head of Department in the preparation of class schedulesOrder catering for events at short noticeAssist the Interim Dean of Academic and Core-Curricular Dept. in registering students andvoice recordings, etc.Proficient in using Google Suite as well as MS Suites for producing documents, spreadsheets, e-mail, and slides.Lafayette College, Easton, Pa Bethlehem, PAPart Time Administrative Assistant, Study Abroad Office August 15, 2015 August 8th, 2019Share responsibility for being first line of contact for students walk-ins and students and parents inquiries by phone or in personAssist with checking students for eligibility to study abroad (via Banner, Studio Abroad) andfollow-up as neededAssist with going over application checklists on Studio Abroad and communicate withstudents about missing documentsManaged schedules, meetings and appointments for staffMaintain Access database and run Discoverer reports as neededReceive deposit payments, forms, etc. from students (in person or by mail) and keep track of themvia Studio Abroad data management systemPrepare bulk letters/mailings via mail-merge functionReserve meeting rooms, classroom spaces and events locations via online scheduling systemReview Travel Reimbursement Reports submitted by facultyReceive and upload health insurance registration; follow-up with registrants and/or withinsurance company as needed; create and print health insurance letters and cardsAssist students with scanning documents and forms into Studio AbroadPrint/copy/collate handouts information brochures for information sessionsSchedule Directors meetings and appointments as neededOrder catering for planned events and process purchasing/payment formsAssist with Study Abroad fairReceive and dispatch snail mailUtilizes office equipment (Printers, PCs, Fax, Photocopy, Scanners, etc)American Cancer Society Bethlehem, PAAdministrative Assistant, Part Time (Temporary) - March 9, 2015 June 30,2015Highlights:Provide administrative and clerical supportSchedule meetings and arrange conference roomsCoordinate travel arrangements; prepares itineraries; compiles and maintainstravel vouchers and recordsOperate office equipment, such as photocopy machine, scanner, mailHandle information requestsPrepare correspondenceArrange for outgoing mail and packages to be picked upGreet and receive visitorsCoordinate office management activitiesDetermined matters of top priority and handle accordinglyPlan events and volunteer activities.Maintain office procedures.Provided secretarial assistance on a part time basis as a volunteer at:Central Assembly of God Church, and CareNet - April 2012-March 2015Highlights:Design flyers for events using MS PublisherAttend to clerical office duties, such as take down minutes of meetings, answer phones,Photocopying, etc.Follow up on actions to ensure work is in orderPrepare letters using MS word mail-mergeAssist in the preparation of power point presentationsTakes initiative in resolving problematic situationsPrepare agendas/reports, and coordinates eventsWork on access data bases as well as Excel in maintaining informationFLSmiDth, Bethlehem, PA Temporary AssignmentAdministrative Assistant, July 2011 April 6, 2012HighlightsProvide assistance and follow-up on administrative matters under the direction of Department ManagerPerform general/clerical office duties, such as order supplies, scan documents, maintainelectronic/paper filing systems.Maintain schedule of appointments and an accurate master calendar with the itineraries andtravel plans of employees as well as visitor schedule.Attend to visa formalitiesProvide basic IT support to employees prior to directing them to IT department such asMicrosoft Office, printing, and phone issues.Prepare, manage and maintain confidential department information files.Provide back-up to the Administrative Secretary by learning the processes of that position andfilling in when needed. Learn and maintain knowledge of Business Procedures, InternalSystems and WorkflowsPrepare expense reports on a daily basisContribute to team effort by accomplishing related results, as neededAcademic Outreach Office, Lehigh University, Bethlehem, PAAdministrative Assistant/Project Coordinator, July 2003-September 15, 2010HighlightsHandled multifaceted secretarial/administrative tasks (e.g., data entry, filing, recordsmanagement, maintaining & updating calendar and billing) for the STEM (Science,Technology, Engineering, Mathematics) and Launch-IT (Information Technology Projectsin the Academic Outreach Office. Coordinated travel arrangements for Teacher conferences inWashington DC, California and Texas.Welcomed guests and customers by greeting them, in person or on telephone; answering,screening, and directing inquiries.Maintained Supervisors calendar for appointmentsProcessed monthly financial expenditure statementsPrepared agendas and made arrangements, such as coordinating catering for luncheons,for committee, board meetings, and workshops. Organized seminars and workshops; managed attendee lists, distributed advance materials, and attended to site arrangements.Conserved executives time as required by reading, researching, and routing incoming correspondence, forms, and documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Assisted in the preparation of the Annual Report, Status Report and the Project ImplementationPlan as well as unscheduled/scheduled projects occurring in the departmentAttended project staff meetings and documented minutes.Successfully maintained Project Website.Developed innovative PowerPoint presentations to market executive support programs topotential students.Entered, maintained and certified administrative data and records for time and attendance,performance appraisal, etc. in electronic information systemsMaintained professional and technical knowledge by attending educational workshops;reviewing professional publications; establishing personal networksWorked beyond the core work hours, as needed.Prepared material for Orientations, Award Ceremonies, and other programsWorked on the Banner System in maintaining reviewing expendituresCollected data and written materials from faculty and staff as needed for monitoring and evaluationof programs and reporting to funding agencies; compiles data and assembles written materials intoformats required by supervisors.Assisted with management of excel spreadsheets for tracking and processing information associatedwith expenditures and various other functions.Volunteered: Second Harvest (Lehigh University), STAR Program (Lehigh University),Day of Caring (Lehigh University) CareNet,etc., Gracedale Nursing Home (visitations), Northampton Prisons. |
