| Candidate Information | | Title | Administrative Assistant Vice President | | Target Location | US-IL-DeKalb |
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Click here or scroll down to respond to this candidateOverview My career has allowed me to develop high quality and efficient workmanship in both the service and administrative assistant professions. I feel with my experience and training I can professionally fulfill job responsibilities within these multiple fields.Experience03/22 - Present Aurora University Accreditation and Assessment Administrative AssistantProvide administrative support for the Office of Academic Affairs and Student Success. Assist the Associate Vice President for Academic Affairs (AVPAA) with gathering, storage, and verification of faculty credentials, in collaboration with other university stakeholders. Support the AVPAA in compiling and maintaining university and program accreditation documents and evidence files, preparation of artifacts and files, proofread and format documents and spreadsheets including pivot tables and pivot charts. Communicate assessment timelines to faculty and track and verify completion of reports. Collaborate with the University Analytics and Institutional Effectiveness team on compliance-related website updates and maintain archives and log data. Assist with scheduling student learning assessments and evaluations. Prepare all expense budget requests and budget reconciliations. Support annual assessment and periodic program review processes by communication with faculty and staff. Schedule meetings in addition to taking minutes, preparing meeting documents and tracking follow-up progress. Provide administrative support to University Analytics and Institutional Effectiveness in addition to the Provost and Executive Vice President for Academic Affairs as assigned. Assist the university in other capacities as needed in addition to other duties as assigned by the AVPAA.07/08 03/22 Aurora University Administrative Assistant/Office Manager for Enrollment and MarketingHandle confidential information with tact and discretion. Perform accurate and timely data entry on applications in addition to updating applicant records for undergraduate, cohort and graduate students. Report to the Vice President of Enrollment and Marketing and oversee function of the Enrollment department across 4 campus locations. Maintain and update the Admission database and run various time-sensitive reports as needed. Supervise student workers as they assist with entering prospects and related tasks. Make requisitions and POs for Enrollment. Marketing and other departments at Aurora University. Prepare expense reports and check request for various employees. Conduct and set up interviews for various positions within the Enrollment department. Perform secretarial in addition to other duties across campus in various departments as necessary or as assigned (i.e. Financial Aid and Student Health Services Immunizations).Manage office, maintained supplies, stationery and equipmentManage department budget, credit card reconciliation, purchase orders, requisitions, expense reportsProcess check requests, contractsAssist with editing for the Communications/Marketing departmentFile and archive accurate recordsNegotiate with suppliers/vendorsManage appointment calendar, minutesHandle post and couriersSchedule and assist with conducting interviews for prospective employees for the Enrollment teamAssisting other departmental teams whenever needed.08/00 01/09 Medical TranscriptionistSubcontractor for SOS Transcription specializing in otolaryngology. Also have experience transcribing for general practitioners, endocrinologists and plastic surgeons.04/99 08/00 Nicor Gas Secretary-Steno Office AVP Customer ResponseReported to and assisted the Assistant Vice President Customer Response in addition to providing support to the Managers of Locating, Meter Reading, Leak Survey, 3 regional Operations Managers and 2 Area Managers. Maintained all of aforementioned schedules, coordinate meetings (on site and off site), create and process travel itineraries, perform telephone audits, create/distribute memos, letters and emails, process invoices, assist with and create various reports and, when necessary, become liaison between Managers and AVP during emergency situations. Direct limited number of customer calls when further corporate information is needed. Also handle confidential information through various means of communication (letters, emails, memos, etc.). Assumed responsibility of liaison for building maintenance, building security and building vendors.5/96 4/99 Nicor Gas Secretary-Steno Information ServicesReported to the Manager of Communications. Created reports for billing and auditing the pagers and cell phones throughout Nicor Gas. Responsible for assuring phone coverage of all management staff in the Communications area in addition to maintaining schedules, coordinating meetings, creating memos and emails for circulation and assisting with special projects. Also ordered supplies, filed appropriate reports (maintained Policy/Procedure and Standard Practice files), created travel itineraries and assisted the Manager of Communications when needed. In August of 1996 received a promotion in place when my supervisor assumed the position of Manager Application Development and Support. In this position I assisted all supervisors in the Information Services department with reports and distributed them accordingly, maintained the supervisors schedules, coordinated meetings, created/distributed memos and emails, managed travel itineraries, screened and prioritized vendor phone calls and acted as liaison between the vendors and my supervisor. In addition, managed a high volume of phone calls in the Information Services area, assisted the Assistant Vice President of Information Services when needed and assisted the Help Desk (computer application support) when necessary.Education 1991 - Waubonsee Community CollegeSecretarial and computer software courses.Vocational/Skill TrainingProficient in Windows, PowerPoint, Word, Excel, Slate, Datatel/Colleague, Evaluate/Anthology, Outlook and Zimbra. Informer, OnBase and Qualtrics experience. Attended various secretarial and business seminars. Apt learner with computer programs and other skills.Volunteer(past and present) EBA Representative (Insurance & personal benefits representative/Nicor Gas)Volleyball League Coordinator (Nicor Gas)Catechism Teacher (Blessed Sacrament Church)Marriage Encounter Counseling (Blessed Sacrament Church)Referee Junior High and High School VolleyballEvent PlanningSusan DeBroux1425 Kent PlDekalb, IL 60115Cell PHONE NUMBER AVAILABLE/pre> |
