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Click here or scroll down to respond to this candidateCandidate's Name
Arlington, VA 22206 / PHONE NUMBER AVAILABLE / EMAIL AVAILABLE / LINKEDIN LINK AVAILABLE PROFESSIONAL SUMMARYA multi-cultural professional with a passion for helping executives succeed in business environments. An organized, motivated, and goal-oriented professional seeking a position that allows use of strategic, analytical, and tactical skills. An experienced team player with proven skills in driving performance-oriented results but also a strong independent individual with a proven ability to collaborate and complete multiple complex projects in accordance with deadlines. Embraces new challenges and demonstrates continuous improvement principles in professional development areas. Strong verbal and written communication skills. Fluent in English, Polish and German. CORE COMPETENCIESOffice Administration; Administrative Management; Secretarial Coverage; Hospitality & Reception Services; Logistics Management; Purchasing; Accounts Playable Monitoring; Supplies Stocking; Cross-Functional Collaboration Client Relations & Networking.PROFESSIONAL EXPERIENCEANALYSIS AND RESILIENCE CENTER FOR SYSTEMIC RISK September 2020 - Present Sr. Executive Assistant to the President and CEOProvides executive level administrative duties for the President and CEO.Actively manage complex calendars and schedules, including arranging meetings and conferences.Communicates with the executive and leadership staff on the CEOs behalf and coordinates logistics with high- level meetings both internally and externally.Prepares, process, track, and reconcile expense reports withing ARCs timelines and policies.Coordinates all logistics for the quarterly executive committee meetings and quarterly board of directors meetings, including preparing invitations, agendas and briefings and recording Executive Committee/Board minutes.Prioritizes conflicting needs; handle matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Manages logistics for in-office meetings including meeting, setup, breakdown, agenda management, note taking and action item summary and follow-up.RAYTHEON COMPANY October 2015 April 2020Sr. Executive Assistant to VP of HR and Security,Global Business Development/RII March 2019 - April 2020Provided executive level administrative support to the VP of Human Resources and team members.Actively managed calendars and schedules, including arranging meetings and conferences.Provided administrative and HR transaction process improvement suggestions as needed and managed incoming and outgoing communication and correspondence to ensure proper dissemination of information.Processed, coordinated, and scheduled domestic and international business travel arrangement for Management and team members, generated expense reports and assisted in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verified payments to corporate credit cards.Assembled, proofread, and finalized outgoing deliverable letters, documents and briefings.Conducted and coordinated new-hire orientation, processed transfers, and terminations, and prepared and distributed related notifications to appropriate departments and senior management.Prepared schedules for biweekly orientation including correspondence for the incoming employee, manager, and orientation team.Interfaced with other Raytheon business and functions, external consultants and suppliers as needed.Created and maintained Org Chart, Sitting Chart, reports, tables & timelines, statistics, and Headcount files. Candidate's Name
Executive Assistant to VP for the Air Force Programs October 2016 March 2019Provided full spectrum of administrative support to the Corporate Business Development Senior Leadership Team in Rosslyn, Va.Oversaw and administered the day-to-day activities of the Vice President; maintain calendars and schedules, arrange meetings, conferences, off-sites.Managed complex and dynamic domestic and international travel schedule.Processed invoices/payments for all memberships and sponsorships within the Air Force Programs.Interfaced with executive management and external customers and vendors; handled sensitive information with discretion and accuracy.Composed reports, correspondence, PowerPoint presentations, memorandum and maintain on Rshare.Completed all expense reports, including reconciling bills, preparing, and submitting check requests to accounts payable.Senior Executive Assistant to VP and General Counsel of GBS Legal October 2015 October 2016Provided invaluable support across day-to-day matter to senior executives, including Office of General Counsel Vice President, and Executive Office.Managed complex calendar schedules, effectively handling high-priority meetings and appointments, including scheduling, and coordinating with internal and external stakeholders.Prepared, processed, tracked, and reconciled expense reports within Raytheons timelines and policies. Served as point of contact for corporate bank account and managed all vendors and service providers.Processed invoices/payments for outside law firms.Coordinated international and domestic travel arrangements, including booking airfare, hotel and ground transportation.Maintained confidential materials, legal subject matter files and records.Organized and planed office events, meetings, and training, including webinar, annual staff face to face meetings, and videoconferencing.ADDITIONAL EXPERIENCE Office Manager, Executive Assistant - Fairfax County Chamber of Commerce / Fairfax, VA Executive Assistant Childrens Defense Fund / Washington, DC Development Associate, Executive Assistant / Arlington Food Assistance Center / Arlington, VA Executive Assistant, Marketing / AWAS POLSKA / Warsaw, Poland TECHNICAL SKILLS Microsoft Office Suite, social media, Database management, and Internet EDUCATION M.A. German Language & Translation, Warsaw University, Poland (2000) B.A. German Language, University of Marie-Curie Sklodowska, Poland (1997) LANGUAGES Fluent in German, Polish, and EnglishREFERENCES Available upon request |
