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Click here or scroll down to respond to this candidateCandidate's Name EMAIL AVAILABLE PHONE NUMBER AVAILABLEFort Worth, TX Street Address
Professional SummaryResults-driven administrative professional with extensive experience in operational management, financial oversight, governance adherence.Demonstrated leadership experience in orchestrating strategic initiatives to streamline processes, optimize resource allocation, and enhance organizational efficiency. Proven track record in steering payroll and HR functions with meticulous attention to compliance with federal/state regulations. Adept at strategizing, executing, and enhancing administrative frameworks to streamline processes and drive organizational success. Proficient in managing complex projects, driving large-scale transformations, and fostering cross-functional collaboration to achieve operational excellence. Known for leveraging analytical insights to drive informed decision-making and deliver scalable solutions for enhanced efficiency and productivity. Dedicated to driving continuous improvement and delivering exceptional service in dynamic and complex environments.Areas of ExpertiseStrategic Planning I Operational Optimization I Financial Management I Benefits Administration I Human Resources Management Training & Development I Budget Management I Resource Allocation I Project Management I Compliance ManagementData Analysis I Cross-Functional Coordination I Administrative Support I Policy ImplementationCareer ExperienceWhitley Penn - Fort Worth, TXBilling Coordinator2023 - PresetProcess executive billings swiftly to maintain consistent financial operations. Ensure accurate reconciliation of billing, work in process, and accounts receivable to ensure financial consistency. Resolve client account inquiries effectively, focusing on past due balances to enhance customer satisfaction. Maintain client data integrity through meticulous record maintenance. Develop both internal and external communications to support operational transparency. Uphold strict confidentiality standards to protect sensitive information.Contributed to organizational efficiency by aiding in weekly and monthly report generation.Facilitated effective communication across all organizational levels, enhancing internal coordination.Topographic Land Surveyors - Fort Worth, TXBilling Coordinator2018-2023Coordinated with Comptroller and Billing Lead to address quality control needs with complete adherence to standards. Administered processing of 600-800 project charges per month across multiple states through meticulous approval process, achieving accurate tax compliance. Managed payroll for field crews, collaborating with Human Resources to ensure timely and correct payment execution. Investigated and resolved disputed invoices while providing essential client support and maintaining customer satisfaction. Partnered effectively with Project Managers to fulfill client needs and ensure project deliverables met all expectations.Developed and modified Excel files and reports, utilizing advanced functions such as Lookup and Macros to enhance data accuracy and reporting capabilities.Maintained and operated front office single-handedly throughout pandemic period.Interstate Restoration - Fort Worth, TXHuman Resources Assistant - Temporary Hurricane Disaster Relief2016-2017Facilitated hiring process for hurricane disaster relief efforts, utilizing ADP for efficient onboarding of new hires and ensuring compliance with eVerify requirements. Managed document workflows through Adobe Sign, enabling prompt and secure handling of employment documents. Addressed inquiries and provided assistance via phone, ensuring clear and effective communication with prospective employees. Maintain meticulous records of all hiring activities and personnel files.Identified/resolved process inefficiencies quickly, enhancing accuracy of issue connection and improving overall hiring operations.Sempco Surveying, Inc. - Fort Worth, TXPayroll/Billing Coordinator Office Management2014-2016Managed full-cycle payroll processing in compliance with federal and state regulations. Oversaw all aspects of billing, accounts payable, and accounts receivable, including purchase orders and company banking. Implemented process improvements for project management and electronic record keeping for optimized operational efficiency. Administered HR functions including hiring, benefits, 401k, insurance, and HR files, ensuring compliance with relevant regulations and laws governing business operations, while managing Workman's Compensation and government filings.Developed and maintained spreadsheet to auto-calculate project costs, enhancing financial transparency and efficiency.Single-handedly managed office operations, encompassing finance, telecommunications, vendor relations, building maintenance, and human resources.Streamlined electronic record-keeping by initiating and executing process improvements, resulting in a more organized and accessible project management system. Utilized suite of software tools, including QuickBooks, Microsoft Office, Outlook, Access, and Adobe, to streamline financial operations and maintain meticulous records.Walls/Dickies Brand - Fort Worth, TXExecutive Assistant/ Merger Liaison2013-2014Coordinated daily operations for 4 VPs, 2 GMs, 1 Director, and a 27-member team to facilitate seamless integration of personnel into new enterprise offices for management succession. Coordinated creation and analysis of target reports, contracts, and presentation materials to support strategic mergers and acquisitions. Conducted in-depth research on oil and gas production drawings and technical data to provided actionable insights for sales growth initiatives.Improved sales by providing research and analysis to sales managers, resulting in data-driven strategies for growth.Facilitated tradeshow logistics, including preparation, travel arrangements, and vendor communications.Employed variety of software tools proficiently, including Microsoft Office, Outlook, Concur, AutoCAD, Access, and Adobe, to support diverse administrative and technical tasks effectively.Texas Health Harris Hospital - Fort Worth, TXSenior Administrative Assistant2002-2013Managed comprehensive administrative support for Cardiovascular Services, including preparation of agendas, minutes, and presentation materials, ensuring adherence to corporate governance. Coordinated collection and analysis of administrative and statistical data for management reports, accreditation processes, and compliance with industry, insurance, and legal requirements. Handled sensitive information with discretion, facilitating communication and contract terms with legal counsel, and maintaining high standards of quality control.Developed and implemented operational packets for a pilot program, streamlining policies and procedures.Collaborated with operational teams to devise solutions for daily patient care challenges and information dissemination.Contributed to fundraising and event planning initiatives, enhancing community engagement and support.Conducted research on clinical studies to underpin role effectiveness and support departmental objectives.EducationBachelor of Science, Business ManagementUniversity of Phoenix - Phoenix, AZ 2018Technical ProficienciesMS Office Suite, QuickBooks, PeopleSoft, SharePoint, Concur, AutoCAD, Open Invoice, UltiPro, ADP, and Adobe Desktop Publishing |
