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Click here or scroll down to respond to this candidateCandidate's Name
Street Address West Outer Drive Apt. 106Detroit, Michigan Street Address
PHONE NUMBER AVAILABLEEMAIL AVAILABLEJOB RELATED SUMMARY Accomplished Administrative professional with a strong background in all genres of a dedicated office Guru Skilled in performing all office duties to include financial analysis to influence procurement decisions and managing purchasing budgets Noted excellence in prioritizing and completing multitask simultaneously, very flexible, and hardworking with a strong drive to succeed Strong organizational, interpersonal, communication, Proofreading, program development skills as well as training experienceSKILLS & PROFESSIONAL DEVELOPMENT Expedition MS (Project, Access, Excel, PowerPoint, Word,Outlook, Publisher) Visio Image Quest Primavera Lotus Notes Internet Oracle Peachtree PeopleSoft QuickBooks Salesforce SVS and SAP Excellent ProofreaderPROFESSIONAL EXPERIENCESnelling Staffing Homewood, ALOctober 2022 - Decembet 2023Wurth Construction ServicesAdministrative Assistant/ Clerk Receiving and processing customer payments Accurate allocations Work autonomously but the ability to escalatecollection matters appropriately Ensure cash collection is maximized and meets KPI targets Preparation of debtor reconciliation and reports Manage debtor's ledger in accordance with thecompany's credit policies Customer queries Using the automated payment application whichfully integrates with SAP Various related duties and tasks as assignedPeople-HR Birmingham, ALDecember 2021 October 2022Birmingham Rubber and GasketAdministrative Assistant/ Clerk Prepared and executed proprietary informationagreements. Proofread and approve any documentation onbehalf of the company prior to receivingsignatures Prepared and executed negotiated contractualdocuments and binding agreements. Managed supplier/subcontractor performance andrelationship to ensure delivery, quality, financial stability, and overall performance. Mitigates risks and issues. Initiates supplier improvement activities andprovide results for integration into contractingstrategies.Page 2 Reviewed with vendor when electronic invoicingis needed to ensure compliance to receipt processis in place Reviewed with team when invoices are received if work was completed as expected Received funds in the eProcurement system andsubmit invoice to Accounts Payable for paymentprocessing; approve vouchers for e-invoicevendors Tracked submitted invoices by date forcoordination between admins to ensure promptand accurate payment. Key contact in customer service providingattention to detail Constant critical thinking Knowledge of product line Frequent communication with sales as well ascustomers Assisting/guiding customers throughout orderingprocessIMERYS formerly S&B Industrial Minerals, Birmingham, AL February 2020 April 2021Administrative Assistant/ Clerk Expense reports Tracking Receipts/Petty Cash for Match purposes Point of contact for All incoming and outgoingshipments Maintained office efficiency by planning andimplementing office systems, layouts, andequipment procurement Designed and implemented office policies byestablishing standards and procedures; measuringresults against standards; making necessaryadjustments Completed operational requirements byscheduling and assigning employees, following upon work results Kept management informed by reviewing andanalyzing special reports; summarizinginformation; identifying trends Achieved financial objectives by preparing,processing billing on shipments in SAP to includeCreating sales order, processing orders for delivery(creating BOL), processed signed shipment oforders, and completed billing of shipments andfreight to the customer Proofread all billing documents before massmailingKelly Services (various assignments) Taylor, Michigan June 2018-February 2020Payroll and Accounts Payable Clerk Expense reports Tracking Receipts/Petty Cash for Match purposes QuickBooks- Writing checks, Reconciliations,creating invoices, receiving payments, mandatedrental properties, managing accounts General Bookkeeping duties, Reporting toManagement Maintain the accounts payable records Matching of purchase orders, packing slips, andinvoices and entry into system Code GL account number to each invoice andenters in AP system Prepares a weekly check run Reconciles vendor account statements Prepares monthly payable reports Compiles and sorts of documents such as invoices and checks Back-up to Accounts Receivable Clerk Answering multi line phone system Screening incoming calls Scanning and indexing all documents into ImageQuest system Composing, distributing meeting minutes andentering information into Expedition trackingSystem Receiving and tracking all Daily Job reports and safety meetings from Subcontractors Created and entered Purchase orders fromInvoices and Pay application request Receiving and tracking Lien Waivers from subsand sub/suppliers/vendors of subs Track and Maintain buyout analysis Prepare and proofread all closeout documentation Dispatched subcontractors when needed onconstruction projectsPage 3 Manage all environmental record keeping(training, permits, inventories, inspections, MSDS, spreadsheets, etc.) Acting as a gatekeeper between the requestingdepartment and the supplier Prepares a purchase order to send to the supplier. Bid Requests Contact suppliers and contractors to request bids on projects. Considering cost, quality and otherfactors Plans based on the total value provided by thebidder. Knowledgeable about the services andmaterials included in the bid to know which onewill best suit the company Record and Inventory Management Obtain customers' names, addresses, and billinginformation, product numbers, and specificationsof items to be purchased, and enter thisinformation on order forms Prepare invoices, shipping documents, andcontracts Inform customers by mail or telephone of orderinformation, such as unit prices, shipping dates,and any anticipated delays Receive and respond to customer complaint Proofread and Verify customer and orderinformation for correctnessDiamond Rubber Products, Birmingham, ALJanuary 2017 June 2018Purchasing/Order Entry Clerk/Administrative Assistant Prepared and executed proprietary informationagreements. Proofread and approve any documentation onbehalf of the company prior to receivingsignatures Prepared and executed negotiated contractualdocuments and binding agreements. Managed supplier/subcontractor performance andrelationship to ensure delivery, quality, financial stability, and overall performance. Mitigates risks and issues. Initiates supplier improvement activities andprovide results for integration into contractingstrategies. Reviewed with vendor when electronic invoicingis needed to ensure compliance to receipt processis in place Research and evaluate suppliers based on price,quality, selection, service, support, availability and other relevant factors. Purchase the highest quality merchandise at thelowest possible price and in correct amounts.Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services. Monitor shipments to ensure that goods come in on time and resolve problems related to undeliveredgoods Reviewed with team when invoices are received if work was completed as expected Received funds in the eProcurement system andsubmit invoice to Accounts Payable for paymentprocessing; approve vouchers for e-invoicevendors Tracked submitted invoices by date forcoordination between admins to ensure promptand accurate payment. Key contact in customer service providingattention to detail Constant critical thinking Knowledge of product line Frequent communication with sales as well ascustomers Assisting/guiding customers throughout orderingprocessChildrens Hospital, Birmingham, AL Sept 2016 December 2016 Account Clerk(Staffing Firm: Accountemps - Robert Half)Republics Waste Management, Birmingham, AL January 2016 August 2016 Accounting Clerk(Staffing Firm: Accountemps - Robert Half)S&B Industrial Minerals, Birmingham, AL May 2015 December 2015 Office ManagerPage 4 Maintained office efficiency by planning andimplementing office systems, layouts, andequipment procurement Designed and implemented office policies byestablishing standards and procedures; measuringresults against standards; making necessaryadjustments Completed operational requirements byscheduling and assigning employees, following upon work results Kept management informed by reviewing andanalyzing special reports; summarizinginformation; identifying trends Achieved financial objectives by preparing,processing billing on shipments in SAP to includeCreating sales order, processing orders for delivery(creating BOL), processed signed shipment oforders, and completed billing of shipments andfreight to the customer Proofread all billing documents before massmailingArmored Group/Grandmont Rosedale Development, Birmingham, AL June 2011 August 2013 Bookkeeper (Staffing Firm: Accountemps - Robert Half) Adams Brothers Produce, Birmingham, AL July 2008 June 2011 Purchasing Clerk/Bookkeeper Expense reports Tracking Receipts/Petty Cash for Match purposes QuickBooks- Writing checks, Reconciliations,creating invoices, receiving payments, mandatedrental properties, managing accounts General Bookkeeping duties, Reporting toManagement Maintain the accounts payable records Matching of purchase orders, packing slips, andinvoices and entry into system Code GL account number to each invoice andenter in AP system Prepares a weekly check run Reconciles vendor account statements Prepares monthly payable reports Compiles and sorts of documents such as invoices and checks Back-up to Accounts Receivable Clerk Answering multi line phone system Screening incoming calls Scanning and indexing all documents into ImageQuest system Composing, distributing meeting minutes andentering information into Expedition trackingSystem Receiving and tracking all Daily Job reports and safety meetings from Subcontractors Created and entered Purchase orders fromInvoices and Pay application request Receiving and tracking Lien Waivers from subsand sub/suppliers/vendors of subs Track and Maintain buyout analysis Prepare and proofread all closeout documentation Dispatched subcontractors when needed onconstruction projects Manage all environmental record keeping(training, permits, inventories, inspections, MSDS, spreadsheets, etc.) Acting as a gatekeeper between the requestingdepartment and the supplier Prepares a purchase order to send to the supplier. Bid Requests Contact suppliers and contractors to request bids on projects. Considering cost, quality and otherfactors Decides based on the total value provided by the bidder. Knowledgeable about the services andmaterials included in the bid to know which onewill best suit the company Record and Inventory Management Obtain customers' names, addresses, and billinginformation, product numbers, and specificationsof items to be purchased, and enter thisinformation on order forms Prepare invoices, shipping documents, andcontracts Inform customers by mail or telephone of orderinformation, such as unit prices, shipping dates,and any anticipated delays Receive and respond to customer complaints Proofread and Verify customer and orderinformation for correctness, checking it againstpreviously obtained information as necessary Direct specified departments or units to prepare and ship orders to designated locationsPage 5Pfizer Pharmaceuticals Ann Arbor, MI August 2006 July 2008 Training Coordinator(Staffing Firm: Raytheon for Volt Services Group) Set-up and monitor all training classes provided by Learning Operations Schedule Conference Rooms via in-house ReserveSystem Schedule meetings via Internet, phone Prepare, provide all materials for meeting toinclude catering and audio/visual set-up Work directly with Corporate LearningOperations Provide all reports of class attendees to Corporate Learning Operations Document in Power2Learn System (P2L) Handle all training request throughoutcorporationAAA Michigan, Dearborn, MI June 2003 August 2006 Administrative Assistant-Sales Administration Prepare and maintain prospect pricing, contractlogs, and client files Update opportunities and tracking inSalesforce.com database Assist customers with quotes and samples asrequested Follow up on sample orders with the customer Enter orders into order entry system Take and resolve customer service calls formanaging Sales Directors accounts Support and work in the preparation of proposals and other marketing materials Provide additional marketing and sales support Perform background research into target marketsand potential clients Administer and manage CRM system Telephone sales (cold and warm) and clientrelations Manage telephone system, answer telephone calls Receive and manages office visitors Manage receipt and shipping of packages and mail Provide A/R, A/P and bookkeeping assistance tobookkeepers and accountants as needed Prepare mail and packages for pickup by USPS,FedEx, UPS or other services as needed Responsible for office supply, ordering Complete and proofread any required reports Maintain regular communication with managerand other staff and assist as needed Perform other tasks as developed and assigned by company managementBlue Care Network, Southfield, MI May 1995 May 2002 Executive Administrative Assistant Assisted the Director of Pharmacy with varioustasks in administrative/secretarial capacity Responsible for creating metrics to includePrescription drug cost in comparison to otherinsurance companies. Targeting abandoned calls in customer service. Monitoring the process of enrollment changesclaims paid within or less than 30 days. Performed word processing task Developed outlines, prepared reports, andcomposed business letters from outlines andnotes. Effectively communicated with high-levelpersonnel Involved in developing the business plan for Blue Care Network. Proofread and produce the hard copy of thebusiness plan using MS PROJECT and EXCEL Responsible for researching Insuranceinformation. Performed tasks in advanced levels of MicrosoftOffice Suite and Visio Professionals Typing speed of 65 WPM Provided excellent telephone skills includinganswering customer service inquiries, screeningand streamlining. Completed final process prior to publication ofvarious Pharmacy brochures Coordinated meetings/conference calls andseminars. Prepared travel arrangements for the Director. Processed checks through invoicing Produced checks, charge-off and write-offsthrough in-house system Processed accounts payables and accountreceivables (A/P, AR).Page 5 Ordered all supplies needed to operate effectively. Assisted with graphic layouts and design EDUCATION / TRAINING Grantham University-Currently PursuingBachelorsDavenport University - Dearborn, Michigan 1999 Completed training with New Horizons:MS Project, MS Word, MS Excel, MS Access, MS PowerPoint |
