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Click here or scroll down to respond to this candidateMARY RODRIGUEZLinkedInURL:LINKEDIN LINK AVAILABLE EMAIL AVAILABLENew York, N.Y. Street Address Tel.#PHONE NUMBER AVAILABLEPAYROLL & BENEFITS MANAGER/ HR MANAGERAll Payroll SystemsMulti-StatesDomestic/Union-32BJ/OthersImplementations/ CommissionsAccounting FunctionsContract ReviewsHuman ResourcesOnboarding/New hire OrientationsBenefits-(401K) AdministrationTraining & developmentHRIS System MgmtManaging CostsSummary: An experienced payroll professional skilled in efficient Payroll and HRIS system solution design, transition, implementation, and management for small, mid and large companies in various industries. Proficient in the most popular payroll systems such as ADP Workforce Now, Paychex, Workday and Paycom and peripheral systems (time and attendance). Unions-Lo 32BJ, 94, 670,713,486 and 6. All status changes: deductions, tax exemptions, garnishments, salary changes, all payroll frequencies, and audits. Several accounting related software for journal entry, reconciliations, and payments.Benefits administration: (401K, transit, medical/dental/FMLA, Disability etc.) Onboarding systems- new hire orientations, policies, and procedures. Proven abilities in building and enhancing systems needed to support and run business partners operations successfully. Excellent analytical and communication skills.Bldg. Mgmt., Inc.-(Property Mgmt and Developers) 09/23 3/24Sr Payroll Specialist- (NYC-Consultant)Received manual timesheets for all union staff in multiple buildings and locations from Mgmt. teams- NY and NJ on a weekly basis.Compared them to the ADP time and attendance-(E-time) system to make sure hours matched on timecards that were in the system. Adjusted and uploaded time and attendance file to ADP WFN payroll. Once reviewed, Supervisor or any one the team would submit.Loaded all I-Reports to Share drive once payroll was processed. Other reports: Allowed and taken reports/new hires/terms and calcs for union workers accrued time. Sent funding figures to A/P dept and to enter to G/L.Ran all Union reports on ADP WFN and processed all weekly 401K and monthly union dues/ADF and BCI on 32BJ ESS system. Any employee inquiries and provided resolution. Any special projects. Strong communication and analytical and problem-solving skills.Renre North America Employee Services 07/23 09/23Sr Payroll Specialist- (NYC-Consultant)Processed semi-monthly payrolls multi-states on ADP WFN. Reviewed Info integrated from Workday HRIS system to ADP, made sure all flowed in properly if not I entered manually into ADP. Uploaded files to ADP WFN. Sent taxes through ADP Smart Compliance. Coordinated with HR to verify employee data.Prepared J/Es and inputted into accounting system D365. Answered employee questions and provided resolution.Any special projects needed. Entered all changes for new MTA tax for employer.Tax LI$$ 01/23 04/23Personal Tax Preparer Helper- (Remote)TUDOR REALTY-(Real Estate) Property Mgmt 12/20 12/22Payroll/HR Union Manager- (NYC-Remote-FT Perm)Managed 1 Payroll Administrator and 80 buildings- about 62 union buildings/and 12 non-union in NYC on ADP WFN system about 500 employees weekly payrolls. Entered all new hires through onboarding in ADP and verified I-9 I.D.s. Processed all change forms for: wage changes/garnishments/ deductions/ tax exemptions/ direct deposit/transfers and terminations for all employees exempt/hourly. Managed all 32BJ monthly union dues/ BCI -benefits and 401K payments on ESS. Enrolled employees into ESS systems. Handled union contract increases, and all union audits- saving the company over $250,000 and leaving audit at zero balance at the end of 2021. Built and maintained strong relationships with both internal teams and external vendors. Direct communication with 32 BJ reps for all member inquiries. Communicated directly with the RAB about contract questions for employees. Direct contact with all Managers and Supers of the buildings. Built and maintained strong relationships with both internal teams and external vendors.Handled all W/Cs/ FMLA and Disability claims for the workers, and retirement requests. Other unions:486-670-713 and Lo.6. Assisted in annual benefit renewals.Managed all non-union health benefits enrollments: medical/dental/transit/ hsa/ leaves and terminations/cobra with direct vendors on websites or with 3rd party brokers, and monthly billing and payments on MDS Accounting System.TIME EQUITIES INC. (Real Estate)- Property Mgmt 04/19 02/20Payroll Manager- (NYC-FT Perm)Solely provided complete leadership for corporate and clients payroll function of Real Estate Management Co, multi-state, and multi-company codes for about 300 employees- exempt/non-exempt. Managed about 50 emps union-lo 32BJ and lo 94 on Paychex, later converted to ADP WFN.Weekly union dues and monthly benefit payments and union audits. Processed bonuses and commissions monthly for our sales personnel according to completed contracts and reviews of broker splits and invoices. Collaborated with property managers and human resources. Provided all payroll reports for funding and j/e entries monthly to Accounting and MIS system. Management reports as needed. Answered employee questions and provided resolution. Provided better methods and systems for payroll processing. Set up new State/unemployment I.D.s for new locations.Managed implementation to ADP WFN from Paychex. Negotiated and saved the company $20,000 in this transition for a more efficient and robust ADP WFN Payroll/HR/GL system and tested and corrected any issues with implementation to run payroll smoothly and efficiently.EMPIRE MERCHANTS LLC. (Retail Liquor Distributor) 12/17 - 04/19Payroll Coordinator/Administrator- (Bklyn-FT Perm) Processed 1400 union and non-union timecards on Paychex flextime in a team environment. (Local 1 and 2 teamsters). Edited time and attendance in system called TC1 for Local 1 union. Imported time to Paychex after management approvals. Switched altogether to Paychex/Paychex Flextime. Forwarded payroll figures to Accounting for funding. Answered employees payroll inquiries. Ran reports needed before and after payroll was processed. W-2 reconciliations and distribution. Suggested better ways to improve systems. Ran local 1 monthly union report and check request. Employment verifications and letters.HBO/NIPPON EXPRESS USA/PARAMOUNT GROUP/ /ADP/ ROCK & CO/WBL/ DAVID YURMAN AND FROSS & ZELNICK Payroll Specialist/ Human Resources- (NY-Consultant) 09/13 09/17 Processed weekly/biweekly payrolls multi-states for about 4000 employees at HBO on Workday system in a team environment. Trouble-shooting employees timecard issues. Audited timecards and adjusted.Changed employee schedules/ changed payroll processing schedules. Ran reports on Workday for payroll funding to ADP Smart Compliance /401K and garnishments. Processed payroll reconciliations. Answered payroll hotline and provided resolution to employee questions.Communicated with HR on employee questions on benefits and profile issues. Handled bi-weekly and monthly payrolls-multi-state for about 800 employees on ADP Pay force and Timesaver.Processed all manual checks. Input all multi-state garnishments/direct deposits. W-4 changes and tax amendments corrections for 2015 W-2's through ADP. Administered weekly and bi-weekly payrolls for multi-locations in NYC for about 1000 employees on newly implemented System converted to ADP WFN. Managed weekly exempt and non-exempt and union payrolls for over 80 buildings and over 1300 employees on ADP WFN 12.0. I Pay password resets. Processed and submitted all (32BJ) weekly/monthly union dues and 401K payments on ESS. Processed and submitted benefits report and payments for Lo.6 and Lo.94. All funding reports to accounting dept for payroll. Accounting analysis figures/G/L and reports.New Hire orientations and background checks. Employment verifications/Unemployment claims.Other benefits: W/C's and disability claims 3rd party and Wage work. Non- union benefits reporting/payments. Assisted clients with ADP migrations and implementations to latest Workforce Now version 8.0. Assisted clients in the set-up of all their HR/ benefits/performance and recruitment modules. Provided some training to clients. Uploaded spreadsheets to ADP. Provided weekly multi-state payroll services for 39 company codes on ADP Pay Expert/Workforce Now - (processed all status changes). G/L imports- weekly & monthly payroll reports. 401K/benefit uploads and reportsfor HR dept. Processed monthly client billing/monthly payroll allocation reports. Made wire payments for benefits and 401K through HSBC online banking. Handled entire payroll for Start - up-biweekly-200 employees. Commission and draws processing. Handled H1 Visa employees. Expense reimbursements. Account analysis and G/L imports. Gave Accounting Dept funding figures. Utilized ADP WFN/Pay Expert multi-state payroll for 1000+ employees- Corp and Retail on biweekly basis. Paidout commissions. Entered new hires/terminations/ direct deposit reversals/ stop payments/ACH wire payments and manual checks. Reviewed monthly bills for benefits and payroll. Entered new benefits rates for new year. Utilized and processed semi-monthly payroll for 200 attorneys and non-exempt employees on ADP Work Force Now and EZ labor, and Workday HRIS system to track employee work history and benefits. Special pay calculations: severance/vacation/retro/bonuses and salary adjustments. Provided payroll funding reports to Controller. Downloaded G/L file and posted journal entries to Elite Accounting System. 401K upload to carriers website for payments. Assisted with annual W/Cs audit.PRITCHARD INDUSTRIES, INC. 05/12 - 02/13Payroll & HR Administrator- (NYC-FT Perm) Provided sole leadership in facilitating vacation replacement hiring and regular hiring by improving application screening and processes.New hire Orientations-Screened applications/called for interviews/background checks and orientations. Employment verification's and offer letters. Monthly DOL/EEOC/ Unemployment claims.Entered/ reviewed employee data in ADP Pay Force payroll for exempt/ non-exempt/union (32BJ) NYC 500+ employees.Special pay calculations for: vacation or terminations and retro. Multi-company codes and multi-states for subsidiary company (Core). Manual check processing/stop payments and direct deposit reversals. Payroll funding. Entered all employee status changes: W-4's/ address changes/ liens and all deductions. Union employee benefits mgmt. and reports. Safety classes. Also assisted in implementing new time & labor mgmt. time clocks-(Timesaver) and enrolled employees in multi-sites.B.B. HARRIMAN / COOPER UNION SCHOOL / TGM ASSOCIATE/ FEDERAL SAVINGS & LOAN BANKHuman Resources, Payroll & Benefits-(NYC-Consultant) 02/10 03/12 Entered/reviewed/and adjusted ADP payroll software: Workforce Now/ Pay Expert/ EZ Labor/Enterprise 4 & 5/E-time/ PCPW and PeopleSoft for exempt/non-exempt). Weekly/ biweekly and semi-monthly processing from 100-1000 employees, in multiple company codes-(19) and multi-states. Conducted new hire orientations and packets and file preparation. Verified employment/unemployment claims.Monthly payroll reconciliations/account analysis/and 401k reports for funding. Assisted in internal and external audits.G/L Interface (ADP) processing and forwarded data to accounting dept. Entered journal entries into G/L system. Updated employee data on HRIS systems. Tracked and reviewed time on time & labor mgmt software-EZ Labor/E-time/Enterprise. Assigned/reset passwords to utilize E-time. Reconciled payroll invoices and made payments. Responsible for Benefits administration & orientation- 401k/med/dental- /Std/Ltd/ life ins/FMLA/LOA/W/C/Cobra/eTrac commuter benefits and FSA. Reconciled benefit invoices. Handled open enrollments. Answered inquiries and provided resolution. Ad hoc reports for compliance and decision making. Assisted in conversion and testing of ADP payroll toCeridian Latitude payroll. Entered data to Ceridian and compared with data in ADP. Reviewed payroll summary reports.MUNICIPAL CREDIT UNION 08/02 - 11/08Human Resources/Payroll Manager- (NY-FT Perm) Managed entire company payroll biweekly for 600 + employees on ADP. Led two payroll implementations for 15 locations in this financial company. Managed conversion to hand scanning technology and E-time in 2004, and conversion to web-based payroll software in 2008-ADP WFN and EZ labor time and attendance and HRIS-Input and maintenance of employee data.Y/E W-2 reconciliations. Verified employment/unemployment and loan applications. Quarterly reports/ headcounts and payroll external and internal audits. Maintained and repaired any upgrades to ADP software and new releases. Provided support and delivered training and development for administrative and management staff to enhance their skills on payroll and HRIS software.Assisted with recruitment/onboarding: applicant tracking system/phone screenings/scheduled background checks /drug testing and results. New hire orientations and paperwork/ offer letters and file preparation.Managed and developed some benefits- Administered 401K plan: open enrollment/loans & distribution. Administered LOA/ STD/FMLA/Workers Comp/HIPPA notices/Cobra. Claims and eligibility issues. Implemented transit program and managed it.Monthly vendor invoice reviews and garnishments. Liaison between employees/vendors. Also processed employee retirement requests-(Cuna).Managed Employee Relations- Complaints and intervention. Union Arbitration meetings. Employee incentives and rewards.EDUCATION & CERTIFICATIONS HR CERTIFICATE (NYU) New York University, New York New York BUSINESS MANAGEMENT - BMCC/ Hunter College New York, New York VARIOUS PAYROLL CERTIFICATIONS ADP, Paychex, Workday LANGUAGES: English and Spanish |
