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Click here or scroll down to respond to this candidateCandidate's Name
Nutley, NJ Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEPROFESSIONAL SUMMARYAs an accomplished Senior Executive Assistant, a proven track record in providing top-tier support to C-suite executives, expertise lies in streamlining operations, managing complex calendars, travels and facilitating seamless communication. Excel in anticipating needs, driving efficiency, and maintaining confidentiality to support executive decision-making. Experienced in coordinating board meetings, managing projects, and overseeing administrative functions and managing vendors using exceptional communication and organizational skills.SKILLSCommunication SkillsCalendar ManagementProject ManagementDiscretion and ConfidentialityProblem SolvingMultitaskingOrganization and Time ManagementAdaptabilityTeam CollaborationTravel CoordinationEvent PlanningOutlook ProficiencyResearch SkillsNetworkingPrioritizationDetail-OrientedNegotiation SkillsExceptional interpersonal skillsCalendar Management ProficiencyMeticulous attention to detailExpert Time ManagementEvent Planning ExpertiseWORK EXPERIENCESENIOR EXECUTIVE ASSISTANT TO CEO 06/2023 to 11/2023K9 Resorts Corporate Fanwood, NJManaged all aspects of office administration, including processing expense reports, drafting high-level correspondence, and meticulously organizing schedulesOrchestrated complex calendars for executives, while scheduling and ensuring optimal time utilization and synchronizing schedules with precisionCoordinated internal and external meetings, team off-sites, and served as a committee team member at annual conferences, contributing to the seamless execution of key eventsInterfaced effectively with franchises, senior executives, and Board members monthly showcasing strong interpersonal skills and diplomacy in interactions both inside and outside the organizationManaged over 20 interviews and onboarding for new traineesManaged all executive presentations, ensuring a polished and professional representation of key information for business operationsSENIOR EXECUTIVE ASSISTANT AND DIRECTOR OF FINANCE ADMINISTRATION TO CFO 04/2019 to 12/2022Cross River Bank Fort Lee, NJManaged all aspects of CFO office with calendaring, travels, invoices, email management, staff meetings and prep for Board membersCollaborated with the finance team to streamline budgeting processes, resulting in a 15% increase in overall efficiencyPlayed a key role in financial budget management in providing insights and reportingOversaw the finance department team structure while managing a team of managerial experience professionalsMaintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations for talent program enhancement with Legal, HR and ProcurementSupervised junior staff members including assigning tasks and monitoring progress throughout completion for career development and coachingProvided guidance regarding protocol requirements when interacting with high-level clients or Board membersOpened, read, and replied to e-mails, letters and correspondence on behalf of executivesManaged schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executivesProcessed travel expenses and reimbursements for executive team and senior management group.Developed and launched a womens network for mentoring, coaching, training while provided talent growth and developmentPROJECT MANAGER 11/2015 to 03/2019Quest Diagnostics Secaucus, NJAdministered weekly comprehensive expense reporting systems, meticulously tracking and analyzing expenditure to ensure fiscal responsibilitySpearheaded the development and support of competitive medical reports by 50%, demonstrating a commitment to elevating the quality of deliverables across departmentsEscalated critical issues and obtained decisions from Clinical Franchise with intelligence leadership as needed, ensuring swift and decisive actionsIdentified areas for improvement in internal processes and proposed viable solutions, contributing to the overall efficiency of departmental operations monthlyConducted monthly training sessions for Franchise members on the newly implemented process, ensuring a smooth transition and widespread understanding.SALES REPRESENTATIVE OF COMMERCIAL 01/2015 to 11/2015Quest Diagnostics Secaucus, NJSuccessfully managed over 300 weekly account inquiries, employing a proactive approach to minimize account attrition and mitigate negative volume variances. Impacted measurable resultsLeveraged Salesforce.com to streamline sales processes and complete all administrative tasks promptly and accuratelyEnsured meticulous compliance with all company policies and government regulations, upholding high standards of professionalism and ethicsCollaborated on additional projects and responsibilities as assigned by the manager, showcasing adaptability and a commitment to 100% team success.EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT, COMMERCIAL SALES 06/2009 to 12/2014Quest Diagnostics Secaucus, NJMaintained and coordinated marketing records, ensuring compliance with record retention processes for legal document holdsEstablished project set-up in project management and budget tracking systems, interfacing with external agencies, vendors, and contractors for project approval and invoicingProject managed selected marketing execution initiatives, including external mailings and PowerPoint development, ensuring successful implementationLed the onboarding process for new hires, handling logistics, HR documentation, payroll processes, and entitlement reportingReviewed and distributed communications from the executive office with the utmost confidentiality, demonstrating a commitment to privacy and professionalismManaged budget functions for the Commercial organization, overseeing financial processes and ensuring compliance with accounting measuresOrchestrated annual President's Club activities and monthly leadership meetings, enhancing team collaboration and recognitionProcessed marketing project execution and initiatives; Executed large scale off-site meetings of 200 guests and team buildingCoordinated budget and promotions with all projects and managed project budget.SENIOR EXECUTIVE ASSOCIATE, VICE CHAIRMAN'S OFFICE 04/1998 to 12/2008American Express Company New York, NYPlayed a pivotal role in organizing and coordinating weekly business meetings, conferences, and complex travel arrangements for the Vice Chairman's office and the Advertising divisionTook charge of coordinating the training component of the talent development program, effectively negotiating 25% of the training proposals with internal and external partnersDeveloped and executed a schedule for the leadership team, focusing on enhancing managerial and developmental skills with Human Resources, Legal and ProcurementConsistently provided top-notch customer service, ensuring a positive and engaging learning experience with executive assistanceOversaw the strategic allocation and management of the operational budget for the Vice Chairman's office and Advertising divisionCultivated a culture of continuous improvement by promoting open communication channels for feedback from all levels within the organization.EDUCATIONBachelor of Arts Business Administration and Management 12/2012FAIRLEIGH DICKINSON UNIVERSITY, Teaneck NJGPA: 4.0AFFILIATIONSMember of The National Society of Leadership and Success - 12/2012Phi Omega Epsilon Honor Society 6/2012.NE |
