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Click here or scroll down to respond to this candidateCandidate's Name
Sylacauga, AL Street Address
EMAIL AVAILABLEPHONE NUMBER AVAILABLEDriven Executive Assistant and bookkeeper with over 20 years of leadership experience. Work ExperienceBookkeeperSCSBOE-Sylacauga, ALJune 2023 to Present Data entryRecording transactions like purchases, expenses, sales revenue, invoices, and payments Financial recordsMaintaining and monitoring ledgers, which are used to produce the balance sheet and income statement. Payroll & time management. Other tasksHelping with payroll, collecting debts, generating invoices, paying invoices, and maintaining office supplies.Executive Administrative Assistant III & Financial Clerk Alabama Institute for Deaf and Blind-Talladega, AL November 2020 to June 2023Prepares all invoices for payments to vendors. Investigates and resolves all inquires with billing and invoicing. Maintain all financial records for staff at HKS. Maintains all financial records for all students at HKS. Posting journal entries into the accounting software. Preparing various financial reports for management to forecasts personnel and service costs. Assist in preparing a variety of forms, correspondence, inter-departmental memos for management and departmental support. Assist in tracking employee vacation time, sick time, and personal leave in time clock cycles and processing leave accordingly to also include FCCRA. Prepare and maintain budgets for HKS and special projects. Responsible for student banking, deposits, personal student accounts and work accounts. Process travel requests and reimbursements for HKS staff. Responsible for entering or assisting in entering in maintenance and or technology work orders. Assist parents and students as needed. Assist all staff with ordering any supplies needed with processing of completion of orders that could include replacing back ordered items.Responsible for purchasing, coordinating and wrapping with distributing Christmas gifts to all 70 HKS students. Setting up all events for HKS. Reservations of all meeting rooms on campus for trainings, meetings, interviews on campus as needed. Provide exceptional secretarial support to the Principal, and other Directors as well as other campuses. Maintain, create, report and distribute all needed information regarding Human Resource data for all employees and share accordingly. Maintain continuing education for all employees and approving classes in Power School. Assists with Autism (RISE) program when I can. Send mass communications through Blackboard working with security for both closings, school delays, event reminders and drills. Assists with being the point of contact for Security to deal with issues that need to be resolved. Maintains responsibility of software for HKS, that includes but is not limited to AOD, PowerSchool, NextGen, Harris Solutions, Goole Drive, FileMaker Pro, Blackboard and student banking software. Compile for forward HKS information for inclusion in AIDB Calendar for President secretary.Distribute and process Occupational Injury Reports and hand with HR accordingly. Distribute bi-weekly and monthly payroll information to other departmental staff as needed including time sheets, due dates, time corrections and other forms as needed. Book in and out of state travel as requested including mileage reimbursements. Maintaining HKS staff demographics. Attend meetings, take notes, and distribute notes and letters to employees, students and parents. Schedule, set up, register, food requests, and other preparations for meetings and events, including Summer Camp and other events.Assist with maintaining staff files including documents of personnel actions, evaluations, teaching certificates, and other information as needed. Maintain files on general office information such as elevator maintenance, facilities managements and inventory for HKS yearly. Assist and do the jobs of both other secretaries when they are out. Collect, and maintain pertinent information from HKS staff including HKS procedures and guidelines, sign-off sheets, HKS staff information sheets and signed confidential statements. Maintain database for non-tenured staff requirements. Support all HKS programs by participating in scheduled activities. Maintain and operate all 5 Kyocera printer/copiers and all HKS office equipment. Report accurate student data to AIDB admissions office. Perform other duties assigned as long as they are ethical and legal.Assistant LibrarianCITY OF ALEXANDER CITY-Alexander City, ALJune 2013 to November 2020Selects and maintains materials for children's collection weeds collection and monitors expenditures. Plans and coordinates children's services and programs presents multiple weekly programs. Plans and implements special summer reading program. Provides reference and reader's advisory service including Internet searching, develops a highly-visible public relations program for children's services in the community, including schools and other organizations. Works with the Branch Librarian to develop budget request. Organizes and coordinates summer youth volunteer programs, attends bi-monthly children's meetings. Maintains a current awareness of children's literature and services. Identifies curriculum needs in the community plans and provides services to meet these needs. Interprets and implements library policies and procedures for library users and staff assumes supervisory responsibilities when assigned. Attends and participates in professional activities, conferences and committees. Maintains awareness in professional trends, methods and ethics. Performs other work as needed. Coordinates operational activities of the Library's computer system and provides support for computer systems and networks. Sets up, configures and maintains computer equipment including wired and wireless networks. Participates in the planning, coordination and implementation of new systems, applications, or upgrades. Monitors and sets up Library Staff E-Mail. Greets Patrons and supports checkout desk duties. Monitors computer lab and assists Patrons with basic, non-personal program, website access, printing and other tasks. Assists Patrons with book donations and prepares donations for processing/disposal. Assists Patrons with E-Book access including sign up and basic instructions. Assists in maintaining Audio CDs, DVD Movies, MP3 Audios, VHS Movies, and Cassette tape audios inventory. Prepares Computer Lab Statistical Monthly Reports and transmits to Library Report Coordinator. Proctors tests as requested by Students/Colleges. Writes and maintains Library Electronic, Network, and Server Shutdown procedures for Library Policy Manual. Assists with Library Facebook page uploading photos and events. Assists with Summer Reading Programs and other seasonal/special Teen events. Other miscellaneous duties as assigned by Library Director. Performs library-operating functions. Head Cashier/freightCITY OF ALEXANDER CITY-Alexander City, ALFebruary 2014 to April 2019Provided customers with fast, friendly, accurate and safe service. Process Checkout and/or Return transactions, as well as monitor and maintain the Self-Checkout area. Proactively seek product/project knowledge to provide customers with information and identify selling opportunities. Follow all policies and procedures to ensure that shrink is minimized. Positioned Cashiers and support them by expediting price checks, approving Point of Sale transactions and markdowns for mainline registers, Self-Checkout, Returns, Pro Desk, Special Services, and Tool Rental. Provided first level escalation for customer issues and assist in the supervision, coaching and training of other Front-End Associates by participating in the training of new Cashiers and utilizing all available tools to coach and develop other Cashiers. Volunteered to work Freight/Receiving positions to ensure the store is stocked and ready for business every day. Load and unload trucks, move material from the receiving area throughout the store, operated forklifts and may perform critical functions for maintaining proper on-hands and pricing for our customers. Directed customer interaction frequently with excellent customer service skills. GIS and Cityworks ManagerCITY OF ALEXANDER CITY-Alexander City, ALJanuary 2015 to July 2016Data collection, creation, editing, mapping and sharing. Primarily focusing on the Public Works and utilities infrastructure. Responsible for collecting, maintaining, upgrading, and utilizing the GIS data and computerized mapping associated with the City's Department of Public Works and Utility Departments. Provided support to entire City staff by conducting research in retrieving information from various GIS related files and relational databases. Creates and manages metadata for data and projects. Perform data entry, digitization and data manipulation. Participate in design, development and creation of databases, maps, and other projects. Demonstrates continuous effort to improve operations, decrease turnaround time and streamline work. Keep basic records and prepare simple accurate reports. Will obtain and/or create and maintain additional data layers as needed, such as legislative boundaries, street centerlines, contaminated sites, topographical maps, zoning, and aerial and parcel mapping. Design, collect, edit and manage data in City Works. Worked with all City departments to create templates in City Works to track each department's workflow. Support for IT department as needed. Provided leadership to City staff on increasing effectiveness and efficiency of operations by utilizing GIS and City Works databases for entire City and all employees.Billing/collections ManagerBBSMD,PC-Alexander City, ALAugust 2004 to September 2015BSM, PCBilling, coding collections, claims processing, follow up for private bill pay as well as most insurance companies. Maintained revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. File appeals with insurance companies to ensure payment on patient accounts. Utilized AR software for adjustment and analysis purposes. Reconciled processed payments from patient pay accounts as well as insurance accounts to ensure accuracy. Addresses and resolves account credit balances. Assist with month-end processes. Monitors account receivable to identify billing errors, coding errors, and timely rebilling. Supports leadership with daily, weekly and monthly reporting needs as required. Other miscellaneous duties included transcription, receptionist duties and office management. Upheld HIPPA state and federal regulations. EducationTechnical school in Massage TherapyMontgomery School of Massage Therapy - Montgomery, AL September 2000 to October 2001High school diplomaCoosa High School - Hanover, AlabamaAugust 1995 to May 1999Skills General ledger reconciliation Medical office experience Accounts receivable Leadership Data collection Interviewing Organizational skills Working with child with multiple disabilities Accounts payable Integrated library system Time management Education administration Payroll Executive administrative support Accounts receivable I can handle multiple tasks under difficult circumstances while meeting all data entry deadlines with confidentiality. Accounts receivable ConfidentalityCertifications and LicensesAED CertificationCertified Payroll ProfessionalProfessional In Human ResourcesFundamental Payroll CertificationCPR Certification |
