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Click here or scroll down to respond to this candidateCandidate's Name
Located in Loganville, GA; willing to work onsiteAvailable immediatelyPHONE NUMBER AVAILABLEEMAIL AVAILABLEProfessional Summary:Nicole has experience Executive Assistant and Administrative Assistant with over 10+ years of experience in court filing, document management, SharePoint, Copying and scanning confidential files, performing clerical duties, Customer Service, and providing reception assistance supporting senior executives and the senior leadership team for over 10+ years.She is an expert in calendar management, greeting guests and setting up visitors badges, Conference room Setup, Audio Visual devices setup, booking conference room, and checking microphones/sound a day before the meetings.She has excellent experience in accounting for departments and audits, processing expense reports, booking travel, completing expense reports, managing confidential documents, and screening calls for management.She has excellent written and verbal communication skills; she is also fluent in American Sign Language for the DeafNicole has an extremely outgoing personality for positions collaborating with a team and greeting visitors.Education:Enterprise State Jr. College Enterprise, AlabamaAssociate degree in Business AdministrationSkills:Administrative workSign Language for the DeafCalendar ManagementTime managementDocument Management/SharePointInventory ManagementTravel bookings/expense reportingOrganizational supportMicrosoft Office (Word, Excel, PowerPoint)Certified NotaryMS Teams/ZoomSAP CRM and ERPSFDCADPProfessional Experience:Nestle/Purina-Technosmart October 2023-CurrentHartwell, GAAP Specialist/Administrative AssistantProviding administrative support to a team of fifty-fourTook minutes in meetings for action items and sending out to management staff to follow upCalendar Management for Sr. Director and End to End EngineersProcessed applications for statement of work employees and Fieldglass employeesProcessed expense reports and booking travel for Sr. ManagementWorked with Project managers and Engineering to ensure deadlines for actions items are completeReviewed budget cost to ensure there are enough fund to complete project, if not I send in a justification for an increase to cover additional buildoutAudited projects from the beginning and reporting my findings to Sr. Director for further discussionSet up lunches for meetings and outside location eventsProcessing invoices and GR in SAPWorked with Project Managers/Engineers to receive documentation for invoicingEnsured all invoices and billing is submitted in a timely manner for approvalDistributed invoices documents to PUAMS for AP/AR processingFollowed company guidelines for processing invoices and bills with vendorsProcessed work orders for POs to issue to vendorsProcessed new hire orientation and ordering equipment through corporateShell Refinery Aug 2022 August 2023Norco, LAAdministrative AssistantProvided support to the General Manager and Senior Leadership TeamBooking travel and hotel for domestic and international flightsProcessed expense reportsProcessed documents to obtain Adobe SignatureProcessed invoices for non-profit organizationsResearched billing issues and produced better ways to process billingGatekeeper for SharePoint and issuing rights to access confidential filesProvided support to HR Ethics and ComplianceCoached Admins on how to better serve their locations with GMsAssisted HR with Ethics and Compliance case reviewPlanned event catering for on-site meetings as well as off-site every two weeksWorked with hotels to set up town hall meetings and Regional Manager MeetingsSchedule meeting by TEAMS/face-to-face for GMMaintained executive conference room (Audio-Visual Devices) for GM and SLTOrganized catering for on-site and off-site meetingsReviewed and set up PowerPoint presentationUpdate distribution list for contractors, hourly and salary employees on siteOrdered office supplies, Refreshment for the management team and organization staff, managing all the office inventory.Real-Soft/PepsiCo Apr 2021 Aug 2022Administrative Assistant/Billing SpecialistLithia Springs, GA/ Livingston, LASupervised seven Administrative Assistants and Three CashiersApproved invoices and billing weekly to ensure bills are paid on timeProcessed invoices with description along with attaching documentation to ensure payment is madeClosed out delivery tickets and processed invoices to collect delivery charges from vendorsResearched duplicate invoices with vendors and opened investigation on double billingCollaborated with managers to processing invoices and ensure product has been receivedProvided SharePoint documents to limited management staffApproved all SharePoint management files, scanned and stored documentsProvided training on customer service skills for drivers approaching vendors for delivery locationsTraveled to three office locations to provide support to Managers and transport driversManage office inventory, meetings, and Audio-Video devices.Providing Administrative support for Transport Supervisors and Marketing Director for the Ga MarketHired and completed the full onboarding hiring processPlanned catering events for drivers on three different shifts to show appreciationWorked on forecast budget on a weekly scheduleScheduled monthly and quarterly meetings with the Senior Management TeamCalendar Management for Administrative Assistant payroll deadlines as well as Cashiers audit deadlinesBooked off-site meetings for management staffOrganized catering services for weekly and monthly meetingsCreated and maintained distribution groupsProcessing expense reports for P-Cards and AMEXUpdated weekly budget reports and created PowerPoint presentationReviewed and paid overweight citation tickets from driversClosed out daily invoices from drivers for products deliveredDelta Global Services Apr 2017 Mar 2021Executive Assistant/HR CoordinatorAtlanta, GAProvided Executive support to the General Manager and Administrative ManagerManaged complaints for HR Ethics complaintsAttended unemployment hearingsTrained Recruiters on how to interview clients as well as how to use positive body languageSupervised twelve recruiters to ensure recruiting percentage was meeting deadlines each dayScheduled manager's meetings in Outlook and personal calendarResponsible for full cycle recruitment for new hires including telephone screening, processing paperwork, scheduling training, completing onboardingCompleted telephone screenings and reviewing HireVue videosProcessing invoices/billing for payment with APReviewing and ensuring billing is processed in a timely mannerCompleted new hire orientation to review company policies, procedures, and airport guidelinesUpdated Applicant Tracking System (Taleo) daily with all communication and appropriate updatesCompleted Signatory badge paperwork for airport badging officeUpdated General Manager and Administrative Managers regarding daily hiring candidatesDeveloped recruiting strategies for various hiring eventsAnswered and responded to emails and calls by the end of each business dayBSS Central/Social Security Disability Court (Part-Time) Oct 2018 May 2019Court Reporting/Court AdministratorAtlanta, GAProvided Executive support to over 15 Judges in the courtroom or by SkypeTranscribed hearing for clients seeking medical disabilityUsed CAT for Court ReportingDocumented all statements in official proceedings and everything said by all parties, including gestures and reactionsReviewed day-to-day and hour-by-hour schedules to look for cancelations to the calendarAssessed audio equipment before hearing to ensure everything was working correctly and that ensure recording was audibleAssisted Judges by Skype to ensure the hearing rooms were set up with audio before hearings.Preserved spoken word as a written transcriptPrepared transcripts for Judges, lawyers, and claimants following court proceedingsState of GA Nov 2016 Mar 2017Administrative Assistant for Deaf ServicesAtlanta, GAProvided Administrative Assistant to the Deaf Director and Deaf Services DepartmentWorked with Court cases to ensure interpreters were assigned to inpatient Mental HospitalsScheduled interpreters for the deaf or hard of hearing in medical hospitals or outpatient programsProcessed documents with Adobe SignUpdated Director calendars every hour to ensure an interpreter was presentScheduled and managed detailed schedules to ensure 100% accuracy for the deaf DirectorProcessed payroll for over fifty interpreters every weekResearched and processed past-due court-ordered invoicesVerified medical billing codes for new intake clientsRetrieved confidential details for patients collected medical billing codes for billingScheduled Interpreters for emergency intake with deaf patientsProcessed invoices with correct medical billing codesSet up meetings with PowerPoint presentationsIn Sync-Coca Cola Company (Contract) Mar 2014 Nov 2016Administrative Assistant/Billing SpecialistAtlanta, GAProvided Administrative support to the Director and Senior Leadership TeamProcessed invoices for billing on a weekly basis for over 250 invoicesUploading documentation for billing in SAP/ERP systemManaging billing schedule to ensure bill are paid in a timely mannerConducted pre-employment screening (background checks, drug screening, and I-9 documentationReviewed resumes and contacted recruiters to schedule interviewsScheduled and set up interview panels with the Senior Leadership TeamScheduled debriefing after each interview to review the candidate selectedConducted new hire orientation, assigned setting in office space, issued personal company ID, and issued laptopsDrafted routine correspondence and written documents and letters to The Embassy for international auditor travelsOrdered office supplies for three departments and maintained copiers, printers, and fax machines servicing every quarterProcessed AMEX application for new hires of the Domestic and International AuditorsProcessed security access for restricted buildings as well as registered guests into building security systemsBooked hotel and travel arrangements for out-of-state intervieweeToys R US Aug 2010 Mar 2014HR Administrative AssistantMcDonough, GASupported the Director, seven Regional Managers, and the Recruiting ManagerTrained Managers with customer service skills when dealing with customers in storesProcessed documents with Adobe SignGatekeeper for SharePointWorked with legal to interview for Ethics and Compliance casesWorked with legal to collect personal documentation for confidential lawsuitsLiaison for payroll, garnishments, and any customer support for all hourly employeesProcessed background checks and utilized the E-Verify system to determine employment eligibilityMaintained human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick, and personal time |
