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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLE PHONE NUMBER AVAILABLELinkedIn Indian Trail, NC Street Address
Executive/Administrative AssistantVersatile and performance-driven professional with extensive experience providing executive and administrative support to senior executives, spearheading daily operations, and streamlining organizational processes.Track record of achievements in office management, encompassing scheduling and calendar administration, travel arrangement, project planning and execution, records management, and effective issues resolution. Remarkable talent for planning meetings, overseeing mail and telephonic correspondence, and preparing reports for C-suite personnel. Skilled in building long-lasting relationships with senior management, clients, partners, and vendors to drive strategic, cohesive operations. Highly organized and resourceful professional with multitasking, prioritization, people management, interpersonal, organizational, and verbal/written communication skills. Technically proficient in Word, Excel, PowePoint, Concur, SharePoint, Publisher, Data Entry,Areas of ExpertiseExecutive/Administrative SupportMS365 Office ExperienceEvent Planning and ExecutionTravel arrangementsProject ManagementRegulatory ComplianceHR ExperienceComplex Issue ResolutionCommunication SkillsReporting & DocumentationCross-Functional CollaborationCustomer Service & SatisfactionCareer ExperienceBank of America, Charlotte, NC June 2024 to CurrentExecutive AssistantHeavy calendar management, meeting scheduling, event planning, facilities management, expense reporting, interacting with vendors, working with other executives, working with A/V equipment, onboarding new hires,. Filing, assisting other administrative staff. Email correspondence, memos, spreadsheets, research, assisting where needed. Excellent skills in Word, Excel, PowerPoint, Outlook, Strong attention to detail, understands confidentiality, professional and meets deadlines. Event plannings skills, organized, Self-Starter.Environmental Service Systems, LLC, Charlotte, NC October 2023 to January 2024Executive Administrator to CEOMeeting scheduling, calendar management, travel arrangements, expense reports, conference room booking, working with property management, senior and executive leadership, successfully called on clients to get payments that were 90 days or later, arranged shipping for trade show booths and materials, Worked closely with the VP or Diversity and InclusionExpense reports, calendar management, reported to CEO, travel arranements, off-site meeting coordination, collections, invoicing, anwering phones, screening calls for the CEO, distributing mail, shipping/receiving duties, coordinating with coproate office and staff.Internet Service Corporation, Ft. Mill, SC May 2023 to October 2023Esecutive Assistant CEOTravel arrangements, heavy calendar management, confwrence room booking, event planning, reports, expense reports, timesheet approval for payroll, invoicing, coordinate speaking enegagements, updating passports, onboarding of new hires, working closely with CFO, VP of HR, CTO and other executive leashership within the company.Wells Fargo, Charlotte, NN March 2023 to April 2023Executive Assistant Commercial Banking Administrative, BackOffice AssistantPlanned and coordinated meetings utilizing Teams, WebEX, and Outlook. Generated and updated reports to ensure accuracy and efficiency. Handled expense reports and travel arrangements through Concur tu optimize financial processes. Collaborated seamlessly with cross-functional teams within the Commercial Banking group to drive synergy and achieve strategic objectives.Spearheaded successful planning and execution of high-profile special events.Streamlined scheduling processes by demonstrating exceptional calendar management skills.Duke Energy, Charlotte, NC May 2019 to January 2023Senior Administrative Assistant/Floor Admin/Back Office Assistant to Senior IT ManagerManaged the comprehensive calendar management for three managers, including travel arrangements, meeting coordination, event planning, report generation, and invoicing. Generated purchase requests and created purchase orders to ensure streamlined procurement processes. Organized and scheduled meetings proficiently by leveraging Outlook and MS Teams.Facilitated onboarding of new employees, ensuring a seamless transition into organization.Maintained a well-stocked and efficient office environment by promptly ordering necessary office supplies, laptops, virtual desktops, and other essential items.Amerilife of North Carolina, Matthews, NC March 2016 to May 2019Executive Assistant to the GMPerformed a diverse range of administrative tasks, including answering phones, faxing, and filing for smooth office operations. Played a vital role in lead generation and recruitment efforts for new sales agents. Managed vendors and ensured accurate and timely payments. Recorded meeting minutes, organized travel arrangements, and secured hotel accommodations, along with creating up-to-date agents licensing records. Oversaw shipping, receiving, and ordering of supplies. Entered expenses into Concur on a weekly basis for accurate financial tracking. Tracked and documented new business generated from seminars to capture valuable insights and metrics. Performed HR duties as needed and proactively ordered computer equipment for new agents.Maintained accurate and up-to-date sales information, while promptly addressing any necessary updates.Supported executive management on multiple projects by contributing significantly in successful completion.Fostered productive partnerships with restaurant management, leading to seamless seminar experiences for attendees.Bank of America, Charlotte, NC (Bank of America) December 2014 to March 2016Administrative Assistant III/Back Office AssistantDelivered exceptional support in conducting comprehensive background checks, compiling essential EVM information, and completing questionnaires for both existing and prospective vendors to ensure compliance to bank standards. Entered documents into SharePoint systematically as well as conducted research to explore vendor-related articles across platforms, such as Google, Hoover's, and Rage for compliance purposes.Maintained and updated pertinent information pertaining to SSAE16, while adhering to industry standards.Collaborated with administrative staff to strategize, plan, and execute large-scale team building events, fostering a collaborative and engaging environmWells Fargo, Charlotte, NC, Wells Fargo, Charlotte, NC August 2011 to December 2014Administrative Assistant III /Back Office AssistantPrepared, organized, and packaged files for shipment to designated imaging repository in Winston-Salem, NC. Maintained accurate and up-to-date daily, weekly, and monthly reports to deliver comprehensive project tracking and progress updates. Fostered frequent communication with upper management to assess project needs as well as assisted in decision-making process for hiring additional staff.Provided valuable support in efficient management of a major national back file imaging project for Wells Fargo.Coordinated with executive staff to optimize daily calendar management, ensuring timely attendance for crucial meetings and appointmentsAdditional ExperienceAdministrative Assistant III (temporary), Collabera Staffing, Charlotte, NC (Bank of America, Charlotte, NC)Executive Administrative Assistant Diversity and Inclusion, Wells Fargo, Charlotte, NC)Office Manager/Executive Assistant, Platinum Energy Group, Monroe, NCExecutive Assistant to the CTO Bank of Nevada, Las Vegas, NV.Executive Assistant to IT Director Toshiba, Irivine, CAEducationEl Toro High SchoolLake Forest, CAAssociates of Arts DegreeSaddleback College, Irvine, CA |
