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Click here or scroll down to respond to this candidateCandidate's Name
(Street Address ) 912-3692 EMAIL AVAILABLE https://LINKEDIN LINK AVAILABLE CHIEF OF STAFFDriver of synergy and operational efficiencyChief of Staff with over 15 years of experience assisting top-tier executive teams manage their organizational goals, complex projects and direct reports. Extensive experience coordinating both personal and professional complex travel arrangements, schedules, management meetings, high-level conference calls and speaking engagement. Roots in Information Technology as a Sharepoint administrator and business analyst in the healthcare and higher education industries. Ability to identify processes ripe for advance and recommend strategies for workflow improvement.Beta-tester (Android, iOS) Calendar Management Content Management Systems (CMS) Customer Service Oriented Executive Board Support Human Resource Management Systems (HRMS) SharePoint Administration Process Improvement Project Planning, Execution, Controlling, Closing Request for Proposal (RFP) Writer Research Stakeholder Analysis / Management Travel Coordination domestic and international. PROFESSIONAL EXPERIENCEAll Aces Inc., Boston, MA 03/21 - PresentChief of StaffProvide high-level administrative support to the Chief Executive Officer (CEO) and Founder. All Aces Inc. is an alternative to traditional diversity, equity and inclusion consulting firms Primary advisor to CEO and senior leadership, liaison between managers and employees. Overseer of daily operations and professional representative of the CEO to executive clients, current/potential investors and fellow board members. Serve as critical sounding board for the CEO, helping to set and refine priorities by defining and assessing strategic choices, conducting scenario planning exercises, and identifying and managing strategic risk. Focus on identifying areas to improve and ensure alignment across teams on the organizations highest priorities All adhoc administrative duties as requested.California State University, Office of the Chancellor, Long Beach, CA 10/18 - 06/20 Project ManagerProvided project management support to the Program Director and Executive Sponsor. California State University is the largest four-year public university system in the United States with 23 campuses, 480k students and 50k staff. Project managed a multi-year project standardizing and updating the Human Resources Management System (HRMS) for all 23 campuses. Lead weekly status meetings and deep dives with Project Managers to track progress, mitigate risks and issues and escalate if necessary. Candidate's Name
(562) 912-3692 EMAIL AVAILABLE https://LINKEDIN LINK AVAILABLE Page 2Advanced Medical Management, Long Beach, CA 11/17 - 09/18 Project ExecutiveProvided project management support to the Chief Executive Officer, Chief Operating Officer and Chief Financial Officer. Advanced Medical Management is a healthcare operational management company and fiscal intermediary servicing commercial and government agency clients. Transitioned the administrative operations for three new clients in six months, adding 48k members and increasing overall membership 50%. Prioritized company projects, developed plans and reported status to clients on behalf of the Executive Team.SCAN Health Plan, Long Beach, CA 01/09 - 11/17Business Analyst (06/14 - 11/17)Provided business analytics services from the Information Technology Services to assigned department as a liaison to further organizational/departmental goals and strategic objectives. Converted the transmittal and storage of Board meeting materials from email and local storage to a HIPAA-compliant cloud-based solution. Wrote the User Training Manual and trained the Board of Directors and the Executive team on the materials. SharePoint Administrator and Governance Committee member, actively provided input to develop concept, requirements and strategy to launch the content management system enterprise wide.Executive Assistant (01/09 - 05/14)C-level executive assistant providing administrative support to the Chief Information Officer, Vice President of Development and department Directors. SCAN Health Plan is a not-for-profit Medicare Advantage (MA) Health Maintenance Organization (HMO) with 200k members. Optimized the invoice process to a paperless flow, reduced processing time by 25% and decreased department carbon footprint. Responsible for payment and tracking of invoices, expenditures, accruals and vendor contracts in excess of $8m+ annually.We are look ing for a h ighly motivated Exec utive Assistant to support our ambitious C hief Operating Officer (COO). This pos ition serves as the primary po int of contact for all internal an d external cons titu encies regarding al l matters related to the COO and Board of Director members. The Exec utive Assista nt also serves as a liaison to the COO and sen ior management teams; organizes and coordinates executive outreach and external relations ef forts; and oversees special projects . The Executi ve Assis tant must be creative and e njoy working within a complex, entrepreneurial en vironment tha t is mission-driven, resul ts-driven an d community oriented. Role and Responsibili ties:Strategically manage COO's time wi th respect to priorities, goals, and obj ectives. Manage executi ves cale ndar, sche dule i nternal and external meetings (both in-person and virtual), and hand le all travel & ex pense processing Assist executive w ith any necessary meeting preparation and when requested, j oin ex ecutiv e in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon Compose, proofread, a nd finaliz e complex correspondence, documents, meeting minutes, an d reports, using experience and ju dgment. Provide ex tensiv e in ternal meeting support including prepping the COO prior, at ten ding and capturing ac tion i tems, an d fol lowin g up on outs tand ing i tems. Ensure all o f th e COOs speaki ng e ngagements are e fficiently coordinated a nd required in formation is submitted in a timely manner. Create an d maintain a sys tem whereby relevant client en gagement in formation is complete, th orough, well-doc umented, organized, and e asily accessibl e Provide consistent u pdates and inf ormation to COO while ensuring busi ness discreti on, s ound ju dgment, and cl ear und erstandi ng o f the priorities Ensure COO is informed o f all appropriate ac tion i tems regarding th e management of the organization an d client projects usi ng email a nd telep hone Read and track all O e-mail traffic, f lag i tems for f ollow up wi th the COO an d/or the se nder an d use i ntell igence glean ed from e-mail to bet ter an ticipa te shi fts i n priorities, scheduling, etc . Participates in s pecial projects a nd p erforms other d uties as assigne d. Required Skil ls & Experience5+ years experience i n administrative experience in the non-profit in dustry Preferred college degree or the e quiv alen t in e ducation, training, a nd ex perience Strong professionalism, confidentiali ty, time management, communication, c ustomer service, an d organization skil ls Proficiency w ith Google Apps (Gmail, Google Docs, Google Cal endar), Microsoft Office, a nd vi deo conferencing tools Demonstrated exp erience wi th cale ndar management, travel arrangements, an d eve nt coordination Strong project c oordination and plan ning skills; excellent service orientation High standard of work an d impeccable at tent ion to d etail Organized, methodical, and proactive workstyleIn addit ion to g eneral a dministrative du ties o f an Executive Assis tan t, da ily tasks are carried ou t a t a h igher lev el of complexity. To be sel f-motivated an d proac tive around needs o f the COO To be a ble to op erate successfully wi th limited d irection and ambiguity Use tact, d iplomacy an d a practical k nowled ge o f company policies, practices, and procedures Challen ge the wa y weve always done it and provide a dee per more innov ative way of d oing thi ngs Have the a bility to exercise critical a nd i ndep ende nt j udgment whe n i t comes to the COOs cale ndar an d time To be a ble to think creatively and calmly when it comes to qu ick and un plann ed changes i n schedule |
