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Click here or scroll down to respond to this candidate Candidate's Name
Abington, MA Street Address | PHONE NUMBER AVAILABLE | EMAIL AVAILABLE | LINKEDIN LINK AVAILABLE
SENIOR EXECUTIVE ASSISTANT | EXECUTIVE ASSISTANT
SUMMARY QUALIFICATIONS
Dedicated and highly organized Executive Assistant with over two decades of experience supporting C-suite executives and senior
management. Proven track record of effectively managing administrative tasks, coordinating schedules, and facilitating smooth
operations. Exceptional communication and interpersonal skills with the ability to interact professionally with all levels of staff
and external stakeholders. Known for maintaining confidentiality, prioritizing tasks efficiently, and delivering results in high
pressured settings.
CORECOMPETENCIES
Calendar Management Administrative Assistance Travel Coordination Meeting and Event Planning Correspondence
Management Confidentiality and Discretion Office Management Prioritization Relationship Building Multitasking
Technology Proficiency Report Generation Budget Management Expense Reports Project Coordination Team
Collaboration Professionalism Social Media Cross-functional Team Leadership Critical/Strategic Thinking Problem-
Solving Excellent Communication Skills Presentation Skills Attention to Detail Adaptability Time Management Flexibility
Technical Skills: MS Office 365 (Word, Excel, Outlook, PowerPoint), MS Project| Google Suite (Mail, Docs, Forms, Sheets, Drive)
| Adobe Suite | Concur | Facebook | i Contracts | Works | SharePoint | Zoom | MS Teams | Visio |WorkDay
PROFESSIONALEX PERIENCE
Executive Assistant to Women in Medicine and Science , Office Manager Boston, MA
Tufts Medical Center September 2019 May 2024
Assisted the President and President-Elect, as well as the committee, by efficiently handling budget maintenance, minute-
taking, presentations, agenda development, and document distribution.
Demonstrated exceptional project management skills by overseeing special events, such as Wellness Week , and Women
in Medicine Month from inception to execution, handling all aspects from venue selection and logistics to catering and
audiovisual requirements.
Maintained the budget, ensuring transparency through accurate financial records and an efficient reimbursement process.
I processed all submissions within two days.
Played a crucial role in facilitating effective communication and coordination among various parties, including stakeholders,
vendors, and participants, which led to the successful implementation of notable events and projects.
Executive Assistant to the Physician Enterprise, Office Manager Boston, MA
Tufts Medical Center April 2022 October 2023
Created and updated PowerPoint presentations, concerning organizational charts (created by me in Visio), employee
benefits, and new hire orientation.
Helped facilitate orientations for new employees; managed venue bookings, coordinated schedules, liaised with hospital
leadership for speakers, and oversaw arrangements for catering services.
I assisted in the onboarding process for new employees by securing access to hospital computer applications, providing
badge access, enrolling them in the payroll system, and obtaining the necessary hardware, supplies, and workstations.
Compiled and Fed Ex d new employee s paperwork including contracts and/or agreements, tax documents, and payroll
information.
Executive Assistant to the Senior Vice President of Operations Boston, MA
Tufts Medical Center July 2014 September 2023
Provided support in financial reporting processes by generating monthly reports, identifying discrepancies and reporting
back the reason for any large gaps. Maintained meticulous records for audit and analysis.
Acted as the primary liaison for Directors, addressed questions, and provided them with any documents and outlines needed
to complete their requested task(s), thereby allowing the SVP to dedicate their attention to the Executive team s pressing
needs.
Served as an indispensable gatekeeper, efficiently handled phone and email communications, while managing a dynamic
calendar and swiftly adapting schedules to accommodate ever-changing priorities.
Orchestrated seamless and impactful meetings with high-level executives, meticulously coordinating logistics, including
catering arrangements, audiovisual setup, and presentation preparation, ensuring a polished and professional environment.
Demonstrated versatility and resourcefulness by effectively handling diverse responsibilities, from payroll administration
and travel booking to procurement and expense management, contributing to streamlined operations and cost efficiency.
Provided invaluable support to multiple departments, including Human Resources and the Physician's Organizations CEO
and President, demonstrating adaptability, discretion, and a proactive approach to meeting organizational needs.
Executive Assistant to the CFO of the Physicians Organization Boston, MA
Tufts Medical Center January 2021 November 2022
Optimized revenue streams by diligently managing provider time studies and ensuring accurate reimbursement
submissions, resulting in tangible increases in Medicare reimbursements.
Effectively managed the CFO's schedule, maximizing time and productivity through careful calendar supervision and
strategic appointment prioritization.
Led the seamless execution of finance meetings at all levels, ensuring strategic decision-making by pro-actively preparing
agendas, presentations, and logistics.
Exemplified unparalleled attention to detail in managing all aspects of executive travel, from itinerary creation to document
organization, consistently delivering smooth and stress-free travel experiences.
Displayed expertise in financial administration by effectively overseeing charge accounts, accurately coding expenses, and
optimizing reconciliation processes, resulting in heightened accuracy and efficiency in financial reporting.
Executive Assistant to the Senior Vice President of Pediatrics and Women s Health Boston, MA
Tufts Medical Center January 2016 September 2019
Expertly managed the Senior Vice President's dynamic calendar and communications, ensuring optimal time allocation and
prioritization to drive operational efficiency within the Floating Hospital for Children and Women's Health.
Coordinated seamless execution of high-stakes meetings, events, and initiatives, leveraging exceptional organizational skills
and attention to detail to enhance stakeholder engagement and satisfaction.
Provided comprehensive administrative support to the Vice President and leadership team, demonstrating discretion,
professionalism, and a proactive approach to meeting the unique needs of the healthcare environment.
Executive Assistant to the CEO of the Physician's Organization Boston, MA
Tufts Medical Center October 2014 November 2015
Managed the CEO's demanding schedule and communications, ensuring seamless coordination of priorities and deadlines
to drive organizational effectiveness within the Physician's Organization.
Facilitated the successful execution of key strategic initiatives and high-profile projects, leveraging strong organizational
skills and attention to detail to support the CEO's vision and goals.
Provided proactive and comprehensive administrative support to the CEO, including meeting coordination, document
preparation, and stakeholder communication, fostering a productive and collaborative work environment conducive to
achieving organizational objectives.
Executive Assistant to the Senior Vice President of Clinical Services Boston, MA
Tufts Medical Center February 2010 July 2014
Demonstrated exceptional autonomy and initiative in the preparation of projects, reports, and presentations, showcasing a
keen eye for detail and a commitment to excellence in all deliverables.
Successfully orchestrated a myriad of high-profile events and meetings, both internal and external, exhibiting outstanding
organizational skills and a knack for seamless coordination.
Efficiently managed diverse administrative tasks, including processing purchase requisitions, employment requisitions,
employee time sheets, and expense reports, ensuring smooth operations and compliance with protocols.
Provided invaluable support in financial reporting processes by generating monthly reports, meticulously identifying
discrepancies for the Senior Vice President's review, and maintaining meticulous records for audit and analysis.
EARLIERWORKEXPERIENCE
Administrative Assistant to the Chief of General Surgery | Tufts Medical Center Boston, MA
Administrative Assistant to the Director of The Peritoneal Surface Malignancy Program | Tufts Medical Center Boston, MA
Administrative Assistant to the Transplant and Plastic Surgery Offices | Tufts Medical Center Boston, MA
EDUCATION
Bachelor of Science in Business Administration June 2007
Emmanuel College Boston, MA
Associate Degree in Business Administration June 1998
Aquinas College Milton, MA
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