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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Jefferson StreetAdrian, MI Street Address
PHONE NUMBER AVAILABLEEMAIL AVAILABLESummaryDedicated Administrative Assistant with more than 5 years of experience supporting office operations and enhancing efficiency. Proven track record of managing administrative tasks, providing exceptional customer service, and coordinating with various departments to ensure smooth business operations. Skilled in office management, data entry, scheduling, and maintaining confidentiality of sensitive information. Proficient in Microsoft Office Suite (Word, Excel, Outlook. Known for attention to detail, organizational skills, and proactive problem-solving abilities. A reliable team player committed to delivering high-quality work in a fast-paced environment.SkillsWorkExcelPowerPointOutlookTeamsProfessional ExperienceNutrien AG - Dowagiac, MI Jan 2024 - PresentAdministrative AssistantManaged executive calendars, scheduled appointments, and coordinated meetings using Outlook.Handled travel arrangements including flights, accommodations, and itineraries for senior management.Processed expense reports and reimbursements in accordance with company policies.Organized and maintained physical and digital filing systems, ensuring quick retrieval of documents.Drafted correspondence, emails, and memos, maintaining a high standard of professionalism.Deajin - Belmont, MI Dec 2022 May 2023Administrative AssistantManaged schedules and calendars for team members, ensuring optimal time management and coordination of appointments.Coordinated meetings and conferences, including room bookings, equipment setup, and agenda preparation.Prepared and processed expense reports, reconciled receipts, and tracked expenditures.Handled incoming calls, emails, and correspondence, directing inquiries and providing information as needed.Managed office supplies inventory, placed orders, and ensured cost-effective purchasing.Assisted in organizing company events and special projects, ensuring smooth execution.Provided administrative support to various departments, including data entry, filing, and document management.Utilized Microsoft Office Suite (Word, Excel, Outlook) for daily administrative tasks.Seagate Control System - Toledo, OH Apr 2021 July 2021Administration AssistantScheduled and coordinated meetings, conferences, and special events, managing all logistical details.Managed incoming calls, emails, and correspondence, prioritizing and responding as necessary.Prepared and distributed agendas, minutes, and other meeting materials.Monitored office supply inventory, placing orders as needed to maintain adequate stock levels.Prolon Incorporated - Elkhart, IN May 2019 Mar 2021Office AssistantManaged and processed purchase orders from diverse clientele, ensuring accuracy and timeliness.Transcribed and organized customer orders using Excel, optimizing efficiency and data integrity.Provided responsive customer support, addressing inquiries promptly and professionally.Facilitated changes to customer orders, ensuring seamless transitions and client satisfaction.Efficiently managed incoming calls, routing inquiries and messages effectively within the organization.Coordinated UPS shipments, maintaining meticulous records and ensuring timely deliveries.Maintained organized filing systems, enhancing accessibility and retrieval efficiency.Produced detailed copies of route sheets and blueprints, supporting accurate production planning.Reconciled daily transactions, ensuring financial accuracy and accountability.Conducted daily inventory checks, facilitating proactive stock management and reorder processes.Generated and submitted on-time reports, contributing to operational transparency and efficiency.Logged and tracked orders on the shipping log, maintaining clear records for future reference.Collaborated closely with production teams to meet customer specifications and timelines.Managed document duplication as required, supporting various departments with necessary materials.Proficiently utilized Sage software for data entry, reporting, and inventory management tasks.Executed end-of-month inventory transfers, ensuring smooth continuity into the next accounting cycle.Proficiently utilized Microsoft Excel for data analysis, reporting, and spreadsheet management.Utilized Microsoft Word for document creation, formatting, and correspondence.Managed emails and scheduling using Microsoft Outlook, facilitating efficient communication and organization.AACOA / Bonnell Aluminum - Niles, MI Jul 2018 - May 2019Administrative OfficerEntered and processed orders into the Epics system with a focus on accuracy and efficiency.Calculated pricing for shipped orders, ensuring accuracy and compliance with pricing policies.Managed placement of stock orders to maintain optimal inventory levels and meet customer demands.Utilized Microsoft Excel for data analysis, reporting, and tracking order status.Managed emails, calendars, and scheduling efficiently using Microsoft Outlook.Created and formatted documents using Microsoft Word, ensuring clear communication and documentation.Provided comprehensive support to colleagues in Customer Service, assisting with various tasks as required.Collaborated with the Fabrication (FAB) team to determine production timelines and meet customer delivery expectations.Communicated order acknowledgments to customers promptly, ensuring clarity and confirming order details.Initially hired as a Temporary Order Entry specialist to streamline processes and support operational efficiency.Green Stream Company - Elkhart, IN Mar 2018 Jul 2018Customer Service RepresentativeManaged incoming calls, providing professional and efficient customer service.Entered and processed orders accurately using PalMate, ensuring timely fulfilment.Assisted customers by addressing inquiries regarding their orders and providing solutions.Facilitated order cancellations as per customer or plant requests, maintaining customer satisfaction.Rescheduled orders in PalMate per customer requests, coordinating with plants for estimated time of arrival (ETA) and Trux delivery schedules.Added new customers to PalMate system, ensuring all details were accurately recorded.Created new confirmed customer orders in Trux system for scheduled pallet pickups, coordinated through PalMate and email communications.Scheduled and coordinated pallet pickups efficiently within PalMate system.Updated delivery locations in PalMate system as required to optimize logistics and customer service.Provided customers with copies of Bills of Lading (BOLs) promptly, ensuring documentation accuracy.Sent copies of Proof of Delivery (POD) tickets to customers via email for verification.Prepared and organized copies of documents as needed to support various departments.Filed and scanned paperwork into a shared drive, ensuring easy access and organization.Sent and received faxes, handling documents securely and promptly.Utilized Microsoft Excel for data management and analysis, including tracking orders and generating reports.Managed emails, calendars, and scheduling efficiently using Microsoft Outlook.Created and formatted documents using Microsoft Word for clear and professional communication.Forest River Plant 27 - Goshen, IN May 2017 Feb 2018DispatcherVerified and processed titles received daily, ensuring accuracy and completeness.Distributed load sheets to transport companies promptly, facilitating smooth logistics operations.Sent pull sheets to plants to initiate production processes efficiently.Fax load sheets to designated recipients, ensuring timely communication of shipment details.Provided support to Sales Representatives by addressing inquiries and providing necessary information.Printed invoices for completed units, ensuring accurate billing and documentation.Matched greens (documents indicating completion or readiness) and titles to generate invoices.Prepared organized packets for printed invoices, ensuring completeness and clarity for clients.Utilized the Dax System for daily operations and reconciled transactions at the end of each day.Coordinated the arrangement of loads for Lowboys, Haul, and Toes, optimizing transport efficiency.Utilized Microsoft Excel for data analysis, reporting, and managing operational records.Managed emails, calendars, and scheduling efficiently using Microsoft Outlook.Forest River Corporate Office - Elkhart, IN Apr 2014 May 2017Order EntryGenerated and printed invoices for Parts and Warranty transactions, ensuring accuracy and completeness.Distributed invoices to respective plants or departments promptly for processing and record-keeping.Verified and reviewed orders placed by colleagues for accuracy and completeness.Processed incoming orders into the system efficiently to maintain operational flow.Maintained organized filing systems to ensure easy retrieval and documentation management.Conducted quality checks on invoices for Accounts Payable (AP) accuracy and compliance.Prepared and assembled packets containing invoices for each plant or department.Sent invoice packets to designated plants or departments to facilitate timely payment and record-keeping.Managed the onboarding process for new dealers, ensuring all necessary documentation and information were accurately recorded and processed.Mercury Displacement - Edwardsburg, MI Jun 2011 Mar 2013ProductionInspected poker timers to ensure they met quality standards and were free of defects.Filed seams meticulously to achieve smooth and seamless finishes.Used a sander to eliminate rough spots and achieve desired surface textures.Applied oil and cleaned parts to enhance their appearance and functionality.Coordinated with the patch department to address and repair any identified holes or imperfections in the parts.EducationGraduated From Brandywine High School May 1987 |
