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Click here or scroll down to respond to this candidateCandidate's Name
Fredericksburg, VA Street Address
(H) PHONE NUMBER AVAILABLE (C) PHONE NUMBER AVAILABLEEMAIL AVAILABLECitizenship: United States of AmericaSummary: Over 20+ years of secretarial experienceFull Scope PolyWork ExperienceASRC Federal Holding Company Receptionist/Guard IDahlgren, VA June 2024 PresentThis is a part-time position involving escorting uncleared contractors who are renovating several office buildings. On occasion the job duties may vary to include providing receptionist coverage and/or Access Control duties.Department of Aging and Administrative Office SpecialistDivision of Rehabilitative Services May 2023 March 2024Plans and coordinates workload priorities to support direct service staff in moving customers through the rehabilitation process.Support office with Caseload Management Support.Supports the Rehabilitation Counselor and consumers in reaching individual Roadmaps of Success.Provide general overview information concerning agency programs and services to visitors and customers and responds to inquiries.Input required information into DocFinity and Aware.Draft correspondence, memoranda, reports, and various customer services documents.Reviews aging reports and contacts vendors to ensure timely payments and/or cancellation of outstanding authorizations.Interacts with customers, employers, the public, providing professional service to providers and employment service organizations daily to assist with the provision of vocational rehabilitation services.Fredericksburg City Public Schools 1-on-1 ParaprofessionalFredericksburg, VA 22401 Sept 5, 2022-April 1, 2023Provided one-on-one support to a young sixth grade student and teenage eighth grade student, where I provided classroom and personal assistance.Block Advisors, Westwood Office Customer Service PersonnelFredericksburg, VA 22401 Jan 2023-April 2023This is a part-time position. I screened telephone calls, scheduled, and confirmed appointments. I also greeted visitors and provided personal responses to informational requests concerning tax procedures.Central Intelligence Agency Special AssistantMay 9, 2021-July 31, 2022Provided principal secretarial support to the Chief and Deputy Chief of Facility. I also supported other subordinate staff officers.I maintained a close and highly responsive relationship with the day-to-day activities.My duties also included performing varied clerical and secretarial duties requiring knowledge of office routines and an understanding of the organization, programs and procedures related to the work of the office.I also managed differing situations, problems, and deviations in the work of the office according to the general guidelines, priorities, duties, policies, and program goals.I used judgment and initiative to identify the approach or action to take in non-routine situations.Additional tasks:oScreening telephone calls, visitors, and incoming correspondence; personal response to informational requests concerning office procedures.oRouting requests to appropriate staff and providing services associated with timekeeping, scheduling appointments, making travel arrangements, processing travel vouchers, managing supply inventory and associated tasks relating to support functions.oAbility to interface collaboratively with various levels of internal executives, employees, and external clients.U.S. Department of State, Washington, D.C. Office ManagerAugust 1, 2013-May 8, 2021Performed administrative work activities in support of senior leaders.I executed independent decisions within established guidelines and ensured appropriate levels of discretion while managing extremely sensitive and confidential information.Worked as part of a dynamic team of administrative assistants supporting a variety of work activities.Other duties consisted of:oScreening telephone calls, visitors, and incoming correspondence.oRouting requests to appropriate staff and providing services associated with timekeeping, scheduling appointments, making travel arrangements, processing travel vouchers, and managing supply inventory.o10+ years of experience with calendar management, event, and meeting planning.oPossession of excellent verbal and written communication skills.oProvided administrative support to executive leaders by communicating regularly inside and outside the organization.oProactively maintained and managed schedules.oWorked across multiple organizations to coordinate schedules to optimize time, efficiency, and partner engagement.oActively participated in the organization and preparation of meetings (i.e., coordination, room setup and refreshment needs.)oScheduled and coordinated meetings including preparation of all meeting materials.oResponded to communications request promptly and professionally.oFiltered incoming calls, mail, and emails, preparing appropriate responses as required.oTravel management (including international).oExceptional time and task management with ability to work on multiple tasks and demanding timelines.Provided principal secretarial support by maintaining a highly responsive relationship with the day-to-day activities.oMy duties included performing varied clerical and secretarial duties requiring knowledge of office routines and an understanding of the organization, programs, and procedures.oServes other Senior Executive managers and their staff, collaborating and interfacing with senior-level counterparts to maximize efficiency in scheduling meetings.Central Intelligence Agency Administrative AssistantMar 5, 2006-July 27, 2013Provided secretarial support to a large group of individuals, proactively maintaining a close and highly responsive relationship with the day-to-day activities which included:oPerforming various clerical and secretarial duties which required understanding the organization and having knowledge of the office routine.oAssisted with travel arrangements, time and attendance, routing telephone calls, developing and maintaining onboarding/out boarding processes.oI also participated and volunteered for working groups, governance boards and other groups to expand my networks and increase my visibility.oLead ad hoc projects to include office renovations and moves. |
