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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Bailey Ave Bronx, NY PHONE NUMBER AVAILABLE EMAIL AVAILABLEOBJECTIVESeek the position of Administrative Assistant in a growing organization, bringing solid working knowledge and years of experience providing administrative support for senior and executive leaders.OVERVIEWI have extensive experience in working with diverse personalities and have developed positive and supportive inter-personal skills. I work well within a team environment and am able to be resourceful, creative and flexible to meet deadlines or resolve issues as they arise. I am self-motivated and have both a personal sense of responsibility and a strong work ethic. I have worked hard to develop excellent communication and multi-tasking skills while maintaining a professional and approachable demeanor. I rely on my attention to detail, excellent time-management and organizational skills to succeed in fast-paced, time-sensitive and challenging and environments.Professional Experience:Altman Greenfield & Selvaggi, New York, NY, Administrative Assistant/ Accounts Payable Clerk 2/22- CurrentManage the front desk, including answering and directing calls, and handling incoming and outgoing mailcoordinating messenger services when needed.Greet clients and reserve conference room for meetings.Provide back-up assistance when receptionist is outPrepare FedEx shipments- International & DomesticProcess Electronic Accounts Payable on Accounting System.Help bookkeepers with monthly reports.Daily recording/ logging of check received, logging and maintaining record of check distribution.Monitoring and responding to emails in a timely manner.Receive and Send mail via FedEx, UPS, or USPSAssist Bookkeeps with depositing of clients checks.Monthly bank reconciliations.Capital Group, New York, NY, Administrative Assistant, Client Administration Account Team 3/19- 3/21Gather client information from multiple sources and set client accounts up on CG and custodian systemsCoordinate cash processing including, but not limited to monitoring cash balances, managing ticklers/account alerts, and processing client requests as receivedConduct reviews and approval of workflows to ensure completeness and accuracy of documents and compliance with applicable business and regulatory parametersAssisted in the distribution of client documents, notice mailings, mass document up-loads and select external facing communications and set-up client access to the website, statements, tax reporting, prospectus, etc.Goldman Sachs Administrative Assistant, Private Wealth Management New York, NY 1/18- 1/19 ContractProvide assistance to the Private Wealth Management teams & Managing Directors in servicing clients, with a focus on operational excellence and customer serviceSupport 25 Private Wealth Advisors by managing and processing all travel & expenses while maintaining budget and expense logs.Processing Incoming & Outgoing mail, including checks and stock certificatesProviding general administrative services to teams and multiple Managing Directors offices: maintaining calendars and schedules, answering multi-phone line systemCoordinate and schedule office events, such as recruiting, internal/external client events, and booking conference roomsIn charge of processing all incoming and outgoing shipments and supply ordersU.S. Securities and Exchange Commission - Administrative Assistant - New York, NY 5/12- 2/17 Long-term contract roleResponsible for providing administrative support to multiple executives including calendar managementGreeted visitors and answered busy multi-line phone systemScreened calls and referred callers to appropriate personnel as necessaryManaged hearing/conference room reservation for internal and out of state employeesHelped manage, distribute and calculate monthly federal transit subsidyPrepared monthly vendor reports and tracked payments on excel spreadsheetCompiled and maintained inventory of electronic media shipped to our off-site storage facility for the SECCreated and executed numerous projects using excel spreadsheetsProvided administrative support to others when neededManaged inventory of supplies and distributed them accordinglyPita Grill Restaurant Administrative Assistant - New York, NY 9/11 12/11Short-term contract roleMaintained filing system for multiple locationsTracked employee taxes, prepared tax reports and other documentationMade daily cash deposits, oversaw petty cash and credit card batchesPrepared, processed and maintained payroll for all employeesEnrolled all new employees contact and personal information into databaseCreated and tracked invoices for various distributors and vendorsMatrix Medical Network Administrative Assistant - Brooklyn, NY 3/06 - 5/10Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation softwareAnswered phone calls and directed calls to appropriate partiesProvided administrative support to multiple executives including calendar management and travel arrangementsConducted research, compiled data, and prepared papers for presentation by executives, committees and board of directorsRead and analyzed incoming memos, submissions, and reports to determine their significance and plan their distributionPerformed general office duties, such as ordering supplies, maintaining records management database systems and performing basic bookkeeping workVerified accuracy of billing data and revise any errorsPrepared itemized statements, bills, or invoices, recording amounts due for items purchased or services renderedPosted data and kept other records concerning costs of goods and servicesKept records of invoices and support documentsResolved discrepancies in accounting recordsTyped billing documents, shipping labels, credit memorandums and credit formsContacted customers to obtain or relay account informationEducation:ASA Institute Associates Degree Brooklyn, NY 2006Skills:Sales ForceConcurWord Office, Outlook, Excel, Power PointQuickBooksAppianDocumentumAgillinkDatafactionDocusign |
