| | | 20,000+ Fresh Resumes Monthly | |
|
|
| |
Click here or scroll down to respond to this candidateCandidate's Name
Professional Executive AssistantSicklerville, NJ Street Address
EXECUTIVE ASSISTANT EXECUTIVE SUPPORTHighly organized and accomplished Executive Assistant with extensive experience supporting C-suite executives across multiple industries. Proven expertise in office management, heavy executive calendar management, project management, and event planning. Adept at managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. Demonstrates exceptional flexibility to adapt to changing environments and individual work styles. Committed to enhancing executive productivity and organizational efficiency through proactive problem-solving and critical thinking.COMPETENCIES EXECUTIVE ASSISTANTAdaptability Attention to Detail Calendar Management Communication Skills Discretion and Confidentiality Event Coordination Flexibility Interpersonal Skills Meeting Facilitation Organizational Skills Prioritization Problem Solving Team Collaboration Technology Proficiency Time Management Travel CoordinationTECHNICAL SKILLSMicrosoft Office Suite MS Word PowerPoint Excel Outlook PeopleSoft Client Relationship Management (CRM) Gmail Google Calendar Google Drive Google Docs Google Slides Google Sheets Tag Crowd Word-It-OutWORK EXPERIENCECOMMUNITY COLLEGE OF PHILADELPHIA Robert Half, Philadelphia, PABuyer - Contract (01/2024-Current)Ordered supplies, materials, and/or services at the lowest possible cost College-wideReviewed orders for completeness, accuracy, and compliance with existing policies and proceduresEstablished relationships with requesting departments, communicated with requestors on all procurement issuesPlaced orders with appropriate vendors and entered the Purchase Order into Banner systemExpedited problems regarding order deliveriesRIF By Camden Coalition Seeking new opportunities 05/2023-01/2024CAMDEN COALITION, Camden, NJExecutive Assistant (07/2021 05/2023)Reported to Executive Sr. VP of Clinical Redesign & Development & Executive Sr. VP of Data QualityEnsured smooth day-to-day office operations, conducting daily security system checks and managing inventory of office and kitchen supplies to maintain a clean and well-stocked environmentManaged incoming mail, faxes, shipping, and receiving. Coordinated conference room reservations, collaborated with IT to ensure equipment functionality, and maintained cleanliness and supplies in conference roomsOn-boarded new employees and interns by conducting orientations, assigning office/desk locations, creating, and distributing badges and maintained crucial records and procedures for handling sensitive data, storage, and disposalExecutive Support:Offered support to the Executive Leadership Team by coordinating Board meetings, handling monthly expense reports, reconciling corporate credit cards, and managing appointment schedules for Executive and Senior leadership teamEvent Planning:Coordinated and supported both onsite and offsite events, overseeing off-hours external events, managing setup and cleanup, confirming catering deliveries, ensuring attendance, and checking in guestsPlanned dinners, coordinated events (76ers and Phillies games, escape rooms, team-building, and offsite lunches), and organized End of Year celebrations, including holiday parties and a recognition dinner for the Ambassador ProgramUNIVERSITY OF PENNSYLVANIA Apple One, Philadelphia, PAAdministrative Coordinator Department of Neurosurgery (04/2017 05/2021)Reported to Executive Department Chair for Neurosurgery DeptManaged the calendar for the Department Chair, oversaw meeting logistics verification and material preparationFacilitated the submission of Visa applications for students and staff, coordinated both domestic and international travel, ensuring logistical confirmation for meetings, conferences, and site visitsConducted daily financial transactions using the university financial system (Ben Financials), supporting research, administration, and processing of purchase orders, invoices, and reportingReconciled and adjusted journal entries, in addition to processing expense reports using ConcurProvided support to approximately four hundred Philadelphia area small business entrepreneurs, handling the registration and confirmation of participation in workshops and business consulting meetingsOrchestrated large-scale lunch and dinner meetings, confirmed attendance at events with alumni, collaborators, and donors, and coordinated internal meetingsCOMCAST, Philadelphia, PAExecutive Assistant (06/2016 04/2017)Reported to Sr. VP of Technology EnterprisesCollaborated with the conference center to secure room reservations for diverse meetings and events, concurrently coordinating with the IT team to ensure the proper functioning of all room equipmentAssisted in coordinating both onsite and offsite events, supervised external events held outside regular hours at the office, managing setup and cleanup, confirming catering deliveries, ensuring attendance, and checking in guestsAided the Senior Vice President by coordinating meetings, handling travel arrangements, and managing monthly expense reports, including the prompt reconciliation of corporate credit card accountsCITIGROUP, New York, NYExecutive Assistant (03/2011 06/2016)Reported to Director of Citi Security & Investigative ServicesAssisted the VP of Marketing in coordinating meetings, maintaining the calendar, processing expense reports; prepared and distributed reports, uploaded, and maintained documents on SharePoint, and monitored department budgetsMERRILL LYNCH, New York, NYExecutive Assistant Meeting & Event Coordinator (07/2001 10/2009)Reported to Executive Managing Director of Global Marketing InvestmentsCoordinated and collaborated on large-scale Town Hall meetings and various other eventsServed as the point person for conference room reservations, catering, IT set-up, and registration, working with the conference center and other departments to confirm arrangements for attendees and presentersProvided support for seating assignments and travel arrangements, encompassing air travel, hotel confirmations, and ground transportation to and from Merrill Lynch Corporate officesPlanned and executed event logistics for special dinners, awards recognition, and year-end celebrationsEDUCATIONStrayer University, Washington, DCBachelor of Business Administration, Social Media Marketing - Anticipated graduation 2026Plainfield High School, Plainfield, NJ 06/1983HS Diploma |
