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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLEPHONE NUMBER AVAILABLEProfileHardworking professional with great attention to detail and ability to handle a multitude of tasks, presently seeking Office Management/Administrator position. On-site, daily participation is highly desired. Excellent Client/Customer care proficiency.SkillsMicrosoft Office Suite (Word, Outlook, Excel, Adobe, Teams)Proficient in legal software systems and legal billing (Zola Suite/Caret, TyMetrix, Counselink, Legal Exchange, Legal Tracker, Law Vu)Concur (Expense & Travel), Ariba (SAP Procurement)Mind/Body Software (comprehensive management system incorporating billing, payment, scheduling, marketing and client care - utilized by health, wellness and beauty industry)PROFESSIONAL EXPERIENCEEste Lauder Companies, New York, NY March 2024 - PresentGlobal Employment, Ethics and Privacy and Product Regulatory LitigationAdministrative AssistantSupporting SVPs and VPs with administrative and operational duties.Calendar management (identifying and resolving conflicts), meeting coordination (scheduling in person and virtually), booking conference rooms (including off-site).Administer purchase orders, process expense reports and vendor invoices.Review mail (incoming subpoenas and correspondence) and route to appropriate internal teams.Manage settlement process including processing Medicare releases.Create and manage matters in legal software system.Update various data tracking spreadsheets and distribute.Assist and administer to company sponsored events (in-office and off-site), including food and beverage, informational materials and AV access.Obtain credentials and register all visiting guests.Coordinate with other administrative assistants as necessary.Provide operational support for special projects as needed.Coffey Modica LLP, White Plains, NY August 2021 - December 2023Law Firm specializing in Insurance Defense LitigationExecutive AdministratorGrowth oriented office management professional in Defense Litigation Firm with broad responsibilities from firm launch. Member of the Founding Team and instrumental in expansion, development and success.Office Management Overseeing every aspect of daily and long-term functions in five offices. Receiving all mail and distributing/shipping documents.Working closely with the Founding Partners to develop and implement the initial business model, ultimately expanding that model to five physical offices in eighteen months.Operations Management - Coordination of all physical office equipment including technology, food and beverage services, and all supplies.Human Resources - Active involvement in the hiring process: including initial reviews of resumes, on boarding and maintenance of new employee records for professional staff at all levels. Supervision and evaluation of team of law clerks. Communicate employee updates and performance to Founding Partner.Legal Billing Administration - Responsible for monitoring budgets and assisting attorneys with monitoring billable time and expenses. Administer all vendor bills, including invoices for legal services.Hospitality - Select, purchase and distribute all client and staff gifts. Implement all client and staff In-house and Off-site meals, including all events. Domestic and international travel arrangements to include out-of-state depositions, overseas conferences/conventions and awards ceremonies.Stretch*d, Rye Brook, Rye Brook, NY August 2020 - August 2021Physical Rehabilitation TherapyOffice Manager and AdministratorManage, schedule, train and hire advisor/front desk staffOrganize and oversee logistics for maintenance, including health and safety protocols, procedures and suppliesImplement all orders of office supplies, strategically replacing prior support supplies to minimize space costsCompile all incoming and outgoing invoicesAdminister to profit and loss spreadsheets and other expense projections to assist in managing cash flowManage various financial functions to include payroll and petty cashProvide assistance to Marketing Director, providing input and implementing all outreach projects and various promotional eventsCreate materials including in house posters, flyers to be distributed locallyInsure a welcoming, clean and sanitized environment to insure client confidence and team health Update all client profiles, schedules and billing.Cold Play Cryotherapy, Greenwich/Darien, CT October 2018 - March 2020Physical Restoration Facility featuring Whole Body Cryotherapy and Infra-Red treatmentOffice Administrator, Manager and CryotherapistWelcome guests at front deskCreate a warm and welcoming environmentAdminister scheduling, membership, and billing using Mind/Body software programManage the implementation of various cryotherapy services, business and office support to the facility owner, while providing additional support to the vast client baseResearch and develop personal client procedures and treatments, based on individual needsInput all necessary information to profit and loss spreadsheetsInitiate the creation of job postings, initial screenings, interview scheduling, and new hire set-up/orientations - welcome and train new employeesManage various financial functions to include vendor purchasing, repair invoices and shipping costsStrategically created treatment room upgrades to increase customer privacy and office efficiencyImplement proofreading and perform extensive research regarding new devices, their uses, and best protocolsGreenwich YMCA, Greenwich, CT August 2011 March 2020Health/Fitness FacilityPart Time Barre InstructorCreated Body Barre class format to increase membership and duesSupervise the installation of ballet barres and mirrors in a gym setting to create the appearance of a professional dance studioRequest the acquisition of necessary sports equipment required, replaced, and upgrade as needed Maintain a healthy client base through creating and maintaining relationshipsMaintain an extremely high level of confidence and enthusiasm in membersGreenwich Water Club, Cos Cob, CT September 2006 March 2020Health/Fitness FacilityPart Time Barre InstructorCreated, designed and developed the barre studio and program, at the newly opened fitness facilityAdapted the program to fit the needs of a private club/exclusive clientele baseEquinox, Sportsplex, Exhale,Lotte/Berk d/b/a Bodd, Stamford & Greenwich, CT September 1989 - September 2020Health/Fitness FacilityPart Time Fitness InstructorConducted classes in various fitness modalities for both adults and children: Kick-Boxing, Barre, Pilates and YogaCommunity-Minded Homemaker September 1989 - September 2020Raising a family and maintaining a household, actively involved in local fund-raising endeavorsVolunteerDeacon at First Presbyterian Church of Greenwich (CT)Docent at Bruce MuseumPresident of Homeowners Association, 105 Hamilton Avenue, Greenwich, CT Health & Safety Director,Greenwich Public School SystemPTA Co-President, North Mianus Elementary SchoolEducationArt Institute of Pittsburgh/Fort Lauderdale Associates Degree |
