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Click here or scroll down to respond to this candidate Candidate's Name
HOUSTON, TEXAS PHONE NUMBER AVAILABLE EMAIL AVAILABLE
EMPLOYMENT HISTORY
Executive Administrator Furst Group, Rockford, IL - Street Address /19 09/23
Provide administrative support for search engagements for healthcare executives including planning meetings,
paperwork, data entry, assist creating market-facing position profiles with Microsoft Word, Adobe Nitro Pro and
HubSpot, client status reports, background orders, references, scheduling interviews across time zones via Zoom,
making travel arrangements for in-person/onsite meetings and interviews, preparing candidate packets.
Communicate with candidates to schedule interviews and necessary documentation and background checks.
Interact with clients to schedule visits, update meetings, interviews, and final preparation of reports and documents.
Assist search team in successfully achieving milestones throughout search process.
Update client and candidate records in database (Invenias).
Process VP account manager s monthly expense report as well as candidate travel expenses for reimbursement.
Administrative Assistant III to the VP of Finance/CFO- Rock Valley College, Rockford, IL 01/18 05/19
Primary liaison with the College's Property, Casualty & Liability insurance, worker's compensation insurance and
student athlete insurance; process all insurance claims and insurance renewal applications; OSHA reporting and risk
management committee.
Management of all the College's contracts.
Manage candidate petitions for Board of Trustee elections.
Collect data for annual financial audit.
Collect and submit tax information to the counties within our district.
Oversee College s record retention and disposal.
Assist in preparing materials for Board meetings in coordination with the President s office.
Essential administrative support responsibilities include handle confidential matters, maintain department budget,
process invoices and financial transactions via Colleague, prepare professional correspondence, arrange meetings,
conferences, travel, work closely with other departments such as HR, FPOM, Police Department and Student Life to
ensure student activities are compliant. Also, record meeting minutes, screen calls, distribute mail, assist new
employee's initial set up requests with network access and phones and pinch hit for Payroll with data entry.
Executive Assistant to the VP of Student Services - Blackhawk Technical College, Janesville, WI - 05/10 01/18
Responsible for professional and effective office communications, in person, by delegation, by telephone, fax, email,
correspondence, etc. from all constituencies, including key administrators, faculty, staff, students, trustees, and external
parties; in VP's absence, ensure that requests for action or information are relayed to the appropriate staff member(s) in
a timely manner and, as needed, interpret if a matter is of an urgent nature and help implement action.
Maintain a comprehensive calendar for VP with good judgment and discretion to optimize his schedule including travel
arrangements as well as maintain a calendar for the department as a whole.
Manage workflow; execute multiple and complex projects often simultaneously with strong organizational skills and
meet deadlines; assist in creating internal processes and procedures to support department mission, vision, and
principles.
Work effectively with internal resources and external vendors to ensure thorough preparation and execution of all
event logistics and details including timing, room reservations, setup, catering, invitations, etc. (e.g. Commencement).
Monitor, review, and reconcile office budgets and account expenditures; handle processing of external invoices and
interdepartmental services [e.g. bookstore and food services] including Banner database entry of requisitions and
procurement card purchases for department expenditures.
Assist in the preparation of routine and advanced correspondence and reports including researching information and
fact-checking; responsible for maintaining confidential files, paper and electronic, and determining storage lifespan.
Serve on various committees including department Leadership Team, Support Services Council and Communications
Committee; collaborate with other departments regarding college policies and procedures, strategic planning, budget
development and alumni relations; record meeting minutes when requested.
Sales & Customer Service Representative - Midwest Stitch, Rockford, IL - 01/09 05/10
Supported three sales reps including General Manager/Owner in providing clients with high-end custom embroidered
corporate apparel.
Consulted with clients to assess their needs; prepared presentation of logo samples for client review; processed orders
from start to finish including ordering materials, invoicing orders, processing payments, and shipping orders; resolved
any discrepancies in orders; tracked sales commissions; maintained accurate vendor and client information in Peachtree;
prepared correspondence.
Unpacked and sorted orders; packed and shipped complete orders; communicated jobs and deadlines to production
Worked with vendors on appropriate marketing tools; verified UPS manifest monthly; and other general secretarial
responsibilities such as answering phones, calendar management, filing, mail distribution, etc.
Customer Service Representative AMCore Bank, Rockford, IL 01/07 01/09
Administrative Specialist (temporary assignment) Workplace and Furst Staffing, Rockford, IL, 09/06 01/07
ECS Advancement Administrative Specialist Syracuse University, Syracuse, NY, 09/05 07/06
Training & Communications Coordinator - Syracuse University, Syracuse, NY, 11/04 09/05
Instructional Designer II - AIM Investments, Houston, TX, 01/03 03/03
Instructional Designer I - AIM Investments, Houston, TX, 08/01 01/03
Financial Sales New Hire Training Specialist I AIM Investments, Houston, TX, 02/00 08/01
IT Training Coordinator AIM Investments, Houston, TX, 01/99 2/00
Software Instructor ExecuTrain of Houston, Inc., 02/97 12/98
EDUCATION
Houston Community College, Houston, TX, Major: General Academics towards Business Administration
Texas School of Business, Houston, TX, Major: Word Processing, Minor in Medical Assisting, Certificate of Completion
William P. Clements High School, Sugar Land, TX, Diploma
Candidate's Name , Page 2
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