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Click here or scroll down to respond to this candidateCandidate's Name
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PHONE NUMBER AVAILABLE EMAIL AVAILABLESkills & Abilities Outstanding multi-tasking while serving internal and external customers Ability to manage calendar for multiple staff members, travel schedules, and official correspondence Platforms: Microsoft Office & Teams, Kronos, Concur,Oracle, SAP, Smartsheets, SalesForce Effective verbal and written communication skills including excellent phone etiquette and ability to work in a fast-paced work environment Excellent organizational and time management skillswith ability to prioritize multiple tasks accurately with little or no supervision Capable of maintaining confidentiality and operate with professionalism in a complex and rapidly changing working environment Ability to work collaboratively as a part of team Strong problem-solving, decision making and prioritizing skills ExperienceGyrus ACMI, Littleton/Westborough, MA June 2018to April 2022Senior Administrative Assistant Report to the Global Head of Customer Solutions & President of ISM and his leadership team. Office Manager Perform a variety of administrative tasks such as scheduling appointments, expense reports, domestic and international travel, coordinate interview schedules, coordinate town halls, summit meetings and local events. Directed and coordinated administrative services to include office, clerical, support services, mail distribution, telecommunications to 100 employees Streamlined concepts, practices and procedures Various department specific requests. Olympus EHS/Security Team. Certified Everbridge Emergency System. Manage relationships with vendors. Maintained employee emergency distribution lists Employee Experience Chair - work with Olympus worldwide promoting core values throughout the Littleton office organizing volunteer opportunities, wellness week, benefit fairs, seasonal parties, employee appreciation week and other eventsHR liaison for onboarding tasks, benefit promotions and provided direction for employees to find internal HR informationSTMicroelectronics/Nashoba Placement-Burlington,MA 2017 to 2018Executive Assistant Reported to the VP, AME East Sales. Extensive domestic and international travel arrangements. Generate expense Generate Flex Time Off reports and communication towards division targets Submitted expense reports via Concur. Monitor and communicate expense reporting ensure SOP compliance Always utilize discretion and judgment in both internal and external communication TRIMBLE INC - Woburn, MA 2014 to 2017Sales Administrator/ Office Manager Liaison for sales purchase orders (PO) domestic and international status and issues, correcting concerns and ensuring accurate and complete processing including customer paperwork and compliance. Worked with internal and external customers. Established checklist for processing orders for a more productive turnaround. Heavy SF usage for effective internal communications Worked closely with domestic and international sales departments and divisions to ensure customer satisfaction and communication. Sent out SOA and Shipping information to customers. Analyzed backlog and bookings reports to insure on track Created monthly DigiKey POS and Sales Administrator reporting to senior staff Generated sales opportunities by using web searches, tradeshows and marketing contacts Office Manager - Coordinated outings, helped test quality assurance, ordered supplies, transactions for facility, provided site security, researched vendors, recycling and donations research, assisting facilities team with projects ranging from office management to space coordinator POLYCOM, INC- Andover, MA 2011 to 2012ExecutiveAssistant Assisted Vice President of Cloud and Managed Services Supported team business operations, project management, engineering, Client Service Management and marketing Provided a wide range of administrative assistance to expediting services to the team in the local office. Coordinated webinars for internal and external customers Oversaw Client Service Management Customer Reporting. Performed data distillation and analysis for monthly reports for customer and business partners Drove Client Service Managers on process improvements, eliminating variations and improving accuracy Worked closely with the Project Management office using SharePoint, tacking milestones and status Drove Client Service Managers on process improvements, eliminating variations and improving accuracy NOKIA SIEMENS NETWORKS - Chelmsford, MA 2011 to 2011Executive Assistant Supported Vice President, Head of Revenue Capture Practice and team. Performed extensive calendar coordination, managed meeting logistics, and facilitated presentations and meetings Organized and managed new office relocation including layout, build-out, relocation and set-up. Served as point person NSN processes and policies regarding accounting, marketing, legal and human resourcesMOTOROLA - Lowell, MA2003 to 2011Sr. AssistantServed as assistant to GM, Vice President of Core, Engineering and Development for Home and Networks Mobility. Supported Vice President of Services Applications and Mobile TV. Provided domestic/ international travel arrangements, meeting coordination and calendar maintenance and general organizational assistance on a daily basis. Along with aided the executives by screening phone calls and emails, and routing misdirected inquiries to appropriate staff. Ensured that follow-up and action items were addressed. Assisted the operations group with budget management, vendor setup, PO generation, receiving, payment tracking and follow-up. This included biweekly forecast reporting. Worked with the legal department on supplier negotiation and NDA creation and execution, building mutually beneficial conclusions. Led local emergency response team, combining 4 divisions for about 500 employees, recruiting core team, processing SORs and communicating to property management. Chaired the local events committee, managed a team of 8 to research venues, provided executive team budget proposals and unifying coordination of all departments for facility wide events. EducationAssociate degree/Paralegal - Middlesex Community College - Bedford, MA https://LINKEDIN LINK AVAILABLE |
