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Click here or scroll down to respond to this candidateCandidate's Name
Bethpage, NY PHONE NUMBER AVAILABLE EMAIL AVAILABLEExecutive Administrative AssistantAccomplished Executive Administrative Assistant with expertise in customer service, event planning, travel arranging, expense reporting, and calendar management. Dedicated individual advancing career by achieving high-impact results and building strong client relationships. Key attributes include cultivating relationships with all levels and disciplines throughout matrix organizations, personal accountability for providing solutions for complex challenges in a fast-paced, fluid environment, and maintaining a positive attitude.SKILLSAdministrative FunctionsClient RelationsEvent PlanningExpense/Budget ReportingConfidentialityMulti-Calendar ManagementOperational StreamliningPresentationsInternal/External LiaisonDatabase ManagementProficient in SAP Accounting andInvoicing SystemsMicrosoft Office SuiteConcurDocuSign and CoupaPROFESSIONAL EXPERIENCEMadison Square Garden Entertainment July 2022 May 2024 Executive Administrative Assistant to General Counsel Provided high-level administrative and gatekeeping support to 9 attorneys. Managed complex and dynamic executive schedules which entailed meetings across multiple time zones. Processed and reviewed extensive monthly expense reports. Coordinated complex global travel arrangements and expenses via Concur. Composed and edited external correspondence. Processed and distributed weekly staff meeting materials (binders, memos, agendas). Maintained reservations for local and travel venues and restaurants. Scheduled Zoom, Teams, etc. calls. Maintained and updated contact lists. Assisted other departmental attorneys as needed. Ordered and maintained office supplies. Coordinated with the front desk on internal and client meeting requests. Answered phone calls, took messages, and provided information as appropriate. 1-800Flowers.com, Jericho, NY Aug. 2018July 2022Legal Administrative AssistantProvide administrative support and serve as primary point of contact for General Counsel. Assisted in preparation of legal documents. Composed and edited external correspondence. Scheduled meetings and appointments. Maintained and updated contact lists. Prepared monthly legal fee tracking spreadsheets for the finance department. Maintained and prepared trackers for legal matters. Prepared, received, and tracked all legal documents using MS Excel spreadsheets. Arranged travel and submitted travel expenses. Ordered and maintained office supplies. Distributed incoming mail to legal department. Provided phone coverage for corporate receptionist as needed. Served as point of contact for Corporate Customer Care. Handled multiple tasks while exercising sound judgment in a fast-paced environment. Candidate's Name
PHONE NUMBER AVAILABLE EMAIL AVAILABLECODA Resources, Brooklyn, NY Jan. 2017 Aug. 2018Office Manager/Executive AssistantProvided administrative support to all executives/managers both in the office and in the field Negotiated contracts for outside vendors (security systems, HVAC services, business office machines) Managed billing for privately owned company. Approved monthly bills and statements for payment. Prepared domestic and international mailings and shipments. Organized travel itineraries. Managed executive calendars using Microsoft Outlook. Maintained office supply inventory. Filed and maintained invoices for accounts payable and receivable. Greeted and directed customers in person and via telephone, resolving issues. Handled special projects assigned by management. American Broadcast Company, New York, NY Jan. 2001- Apr. 2016 Executive AssistantProvided administrative support and served as point person for 3 SVPs, 5 VPs for Network Sales Handled high volume of internal colleagues and external client calls; communicated effectively and leveraged good judgment to ensure highest priorities were escalated appropriately. Managed Outlook calendars for 3 SVPs and 5 VPs and department conference room. Organized travel itinerary details, including working with ABC Travel Department for flights, hotel rooms, and car service. Prepared and submitted expense reports with SAP for 8 professionals within the department. Scheduled regular sales team and divisional meetings. Served as liaison with Integrated Marketing, Finance, and ABCs Conference and Event Planning Department. Assisted with event planning, including client and talent check-in, hotel accommodations, and all meeting requirements. Managed client VIP tickets to The View, The Chew, and Live. Supported daily operations which included ordering supplies and uploading vendor invoices to be paid. Maintained confidentiality and discretion.Early career:ACCOUNTS PAYABLE SUPERVISOR American Broadcast Company JUNIOR ACCOUNTANT American Broadcast CompanySENIOR ACCOUNTS PAYABLE AUDITOR American Broadcast Company BUSINESS COORDINATOR American Broadcast CompanyEDUCATIONBachelors in Business Administration, Hofstra University Associates Degree in Business Administration, Nassau Community College |
