| | | 20,000+ Fresh Resumes Monthly | |
|
|
| |
Click here or scroll down to respond to this candidateOrganized and dedicated Administrative Assistant with proven track recordof providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Dedicated and technically skilled business professional with versatile administrative skills set developed through experience as an office manager, secretary, administrative assistant, and front desk receptionist. Excel in resolving employer challenges with innovative solutions, systems, and process improvements proved to increase efficiency, customer satisfaction and the bottom line. My extensive knowledge of various PC programs including Microsoft Word, Outlook, PowerPoint, Publisher, and Excel, enables me to maintain a well-organized working setting. I can operate a variety of office equipment efficiently and a willingness to acquire new skills has assisted in the ability to master specialized in-house computer programs and office systems. A quick-paced analytical reasoning, along with a flexible work style, promotes good time management. With a warm and friendly disposition, can provide quality face-to-face, as well as phone-based client assistance.Work History2016-12 -2023-08Administrative AssistantDaylesford Abbey, Paoli, PA This job position performs secretarial support to Abbot of Daylesford Abbey; IT support to confreres, website updates and Graphic Design for all newsletters, program guides, Sunday Bulletin and postcards. An individual in this position demonstrates openness to working according to the mission of Daylesford Abbey. This is exemplified by friendly disposition, cooperative spirit, and being hospitable to one another and all visitors of Abbey Essential Functions: Provides secretarial support for Abbot Coordinates Abbot's travel arrangements, calendar, and schedule. Prepares correspondence for Abbot Maintains agenda and materials of council meetings and Chapter meetings. Coordinates and facilitates office activities including screening communication and determining appropriate action. Graphic Designing, Newsletter and Mass Cards IT and Website support Additional responsibilities: Provides secretarial support for any committees Prepares mailing for missions outside the U.S Responsible for ordering all supplies needed for offices Assists front desk when necessaryContactAddress93 Village WayMalvern, PA, 19355PhonePHONE NUMBER AVAILABLEE-mailEMAIL AVAILABLESkillsCalendaringHigh level of confidentialityFilingAccounts ReceivableTravel CoordinationGraphic DesigningIT SupportSpreadsheet managementMail distributionMicrosoft OfficeCustomer ServiceMulti-line phone systemSelf-motivatedSonia MooreAdministrative Assistant2012-03 -2014-11Administrative Assistant 3Siemens Medical Solutions USA, Inc, Malvern, PAPrimarily responsible is providing administrative support to the Executive Assistant for the Chief Information Officer of HI T SM&D, in a professional, efficient, and confidential manner. I assist with overflow work and perform administrative duties for executive assistant. I work with the Senior Director of IT Strategy and provide his team members support with special projects and assist the staff in deploying, processing and maintaining information related to the projects. Additionally, I assist the Executive Assistant and all team members within the office to ensure effective and efficient operation. Primarily responsible for providing administrative support to Executive Assistant for Chief Information Officer of HI T SM&D. Scheduling, process catering requests, and cover some off-site meetings. Maintain mailroom, office suppliers and order as needed Process maintenance/repair requests with facilities General phone support Assist with office relocations Schedules resources such as people, meetings, appointments, rooms, and equipment Prepares, composes, and edits complex memos, documents, and other correspondence. Maintains database information Provide back-up material for all departments, as needed, 3 - Healthcare Sector IT (H IT SM&D)2014-03 -2016-11Administrative AssistantCommunity, Youth and Women's Alliance, Inc, Coatesville, PA Primarily responsible is providing administrative support to Executive Director in a professional, and confidential manner. Produce computer/typewritten documents (letters, reports, forms, charts, schedules, flyers, signs, manuals, handbooks). Maintains database information Open, date-stamp, sort, and distribute all mail daily Maintain personnel files, excluding those maintained by respective departments Maintain, distribute, and order office supplies, as needed or requested Maintain contract files for respective departments Maintain and retrieve documents/files spanning two (2) plus decades Maintain office equipment (copiers, printers, postage meter, fax, phone system); schedule service when needed; order supplies Setting up computers, security measures, configuring computer networks, maintain, and resolve issues related to LAN Check email daily, print pertinent documents, and distribute it to Executive Director and/or appropriate All Board correspondence (agendas, letters, additional information, etc.) and minutes; maintain file copies RFI's for grants for all departments, including additional required items; maintain file copies Periodic checking of Pennsylvania Department of Health POC/Online Licensing for D&A department for monitoring; computer typing of action plan responses Prepare contracts for signature, acquire signatures; return contracts to respective funders/providers Tenant letters, leases, notices, eviction postings, District Court filing paperwork; maintain copies2005-02 -2011-11Administrative Assistant/Office ManagerKrapf Coaches Inc, West Chester, PA Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions. Decreased office expenditures by using office equipment knowledge to fix simple common service problems and implementing needed controls on stock/supplies and standardizing ordering procedures. Maintained front-desk areas clean, spacious, and presentable. Maintained good, productive contact with clients, company staff and corporate personnel. Prepared RFP's for transportation bids. Various secretarial/clerical duties such as: documenting, photocopying, faxing, mailing, and filing system. Answered multi-line phone system and transfer to appropriate staff member. Sorted and distributed incoming communication data, including faxes, letters, and emails. Monitored and maintained the organizations website. Organized scheduling of meetings, conferences, events, and distributed minutes for same. Coordinated agenda for visitors and clients meeting arranged guests and travel accommodations. Coordinated staff office space, weekly schedules, travel reports, phones, credit cards, and office keys. Created spreadsheets and presentations for corporate executives and clients. Purchased office equipment and supplies contacted vendors and subcontractors. Filed and recorded corporate documentation, electronic files, inventory and reports. Restocked supplies and placed purchase orders to maintain adequate stock levels. Education2001-01 -2002-05Certificate of Achievement; Microsoft Word, Excel, PowerPoint and AccessSpringhouse Computer School - Exton1989-08 -1992-05DiplomaGreat Valley High School - Malvern, PA |
