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Click here or scroll down to respond to this candidateCandidate's Name
Raleigh, NC PHONE NUMBER AVAILABLE EMAIL AVAILABLEProfessional and seasoned executive administrative assistant supporting high level executives. Analytical, confident, dedicated and detailed individual with motivation and creativity. High integrity, confidential insightfulness, excellent negotiation skills, respectful and caring. 24/7; personal assistant.Summary:Heavy calendar management (Microsoft Outlook, WebEx, conferences, meetings, events)Coordinates/arranges complex domestic and international travel; proficient in passport and visa applicationsEvent planner for company functions, sporting events, luncheons, and dinners (domestic/international)Ability to process complicated time and expense reportsExceptional utilization of financial applications; reviews contracts and proposalsPassionate to achieving high end quality results; enjoys researching; thinks out of the boxCreates PowerPoint presentations and Visio organizational chartsConstructively handles crisis situations and high pressured scenarios, excellent problem solverAdvance Auto Parts Sr. Administrative Assistant Raleigh, NCSVP & Chief Merchant US and Taipei September 2019 - Present2 VPs Merchandising Front and Backroom products USVP Global Sourcing US and TaipeiVP Inventory Planning USVP Pricing US and GCCManages high volume executive calendaring domestic/international (meetings, conferences, events)Coordinates Domestic and International TravelProcesses applications and renewals for Visas and PassportsManages Oracle requisitions and purchase orders, invoices/receipts; resolves conflicts with vendorsAssists with reviewing vendor contracts on renewals/new businessProcesses expense reportsCreates/maintains Visio Organization ChartsCreates and oversees 25 Outlook Email Group DirectoriesCreates Power Point presentations, reviews/edits presentations for additional teamsEvent planning; catering luncheons/dinners; budgets with VPs on eventsAssisted with Inventory Planning recruitment (calling candidates, calendaring meetings)Oracle training to TMs in need; IT SupportSelf-contractor Chapel Hill/Raleigh, NCColeman Huntoon & Brown PLLC 2018 - 2019Receptionist; tax processing; file maintenance, process client paymentsDuke Urgent Care Health System, RaleighManaged and scheduled complex calendaring regarding meetings, events, conference calls, web exAssisted and coordinated with physician recruiter scheduling candidate interviews and site visitsCalculated physicians payroll on moonlighting for supplemental incomeArranged in-house catering events; reviewed PowerPoint presentationsCook Wealth ManagementPrepared and processed tax returns; maintained client document filing systemExamined and scanned TD Ameritrade client forms during transfer from LPL FinancialDeloitte LP Sr. Administrative Assistant to Raleigh, NCAuditing Partners and Energy Consulting Partner and Directors 2013 - 2018SAP Business Development Consulting, Advisory Commerce Consulting, Federal PracticeManaged Outlook calendaring, meetings, speaking arrangements, conference callsHandled complex domestic and international travel, hotel accommodations and transportationProcessed Passport and Visa applicationsCoordinated Consulting SAP client golfing/conferences/dinner events (US, Brazil, Mexico, India)Managed expense and time reportingComposed/edited engagement letters, proposals, proposals, RFPs and PowerPoint presentationsUtilized SAP 4/HANA financial program to create invoices, client codes, reportsCandidate's Name
Raleigh, NC PHONE NUMBER AVAILABLE EMAIL AVAILABLEThomas Knight Trent King LP Durham, NCExecutive Assistant to President 2012 2013Outlook calendaring of appointments, scheduled charity organizations and non-profit board meetingsProcessed written correspondence, typed financial reports, proposals and contractsProcessed tax returns, filing of extensions, estimates and vouchers, scanned documentsTransmitted confidential documentsMaggard & Hood PC Glenwood Springs, COOffice Manager and Assistant to Partners (Tax/Audit) 2011 2012Managed small boutique CPA firmComposed/edited financial statements, engagement letters, written and email correspondenceProcessed tax returns, e-file returns, voucher payments, extensions, resolved client issuesProcessed invoices and payments to accounts, managed file documentation systemHandled client credit card accounts/payments when travelling internationallyReceptionist, meet and greet clientsPricewaterhouseCoopers LLP Greensboro, NCExecutive Assistant to Office Managing Partner (Tax/Audit) 1999 2008Assisted Office Managing Partner with daily office concerns and highly discussed confidential client mattersTeamed with Tax department, reviewed/processed tax returns, extensions, vouchers, organizersScheduled client meetings, conference calls and assisted with travel and accommodationsCoordinated and organized CPE and client events, organized corporate holiday, luncheons and BBQ eventsTime and expense reportingUtilized SAP financial applicationVendor relationships; negotiated client past due payments prior to write-offsCreated and edited PowerPoint presentations, contracts and fee agreements, financial documentsManaged file documentation systemMaintained corporate tax libraryPurchased corporate giftsVolvo Trucks NA Southeast Greensboro, NCExecutive Assistant to Vice Presidents Sales, Marketing and Teams 1995-1998Assisted three VPs with daily operations regarding major truck sales, dealerships, parts and servicesCalendaring on meetings, events, conference callsHandled urgent calls regarding on-the-road truck drivers dealing with maintenance and parts problems/issuesProcessed US Eastern and Southeast Salesman LicensesMaintained/monitored vendor accounts and contracts, receipts of invoices/paymentsCoordinated and managed events for Southeast Sales; assisted with 1996/1997 VIN Sleeper Cab IntroductionParticipated and assisted in training new sales representativesVendor relationsEducation:Empire State University SUNY, NYC, NY Labor Studies (Credits)Guilford Technical Community College, High Point, NC Spanish and Study of ViticultureSkills: Microsoft Word, Excel, PowerPoint, VISO, Outlook Calendaring, Teams, Web Ex, Concur, Egencia, CIBT, Oracle, SAP, Chrome River, Adobe, Filing Systems, Lexis Nexis, ProSystem fx, ScanningInterests: Family, Hiking, Classical MusicReferences furnished upon request. |
