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Click here or scroll down to respond to this candidateCandidate's Name
Executive AssistantCONTACTPHONE NUMBER AVAILABLEEMAIL AVAILABLEPROFESSIONAL SUMMARYHighly efficient, organized, focused, detail orientated, and energetic professional with 20+ years of assisting high level executives. Excels at ensuring smooth operation and execution of administrative projects, organization of meetings and coordination of events.SKILLSHighly motivated with a proven ability to work independently and as part of a team.Strong analytical problem solving and research skills with the ability to perform non-routine tasksProficient in using Microsoft Office applications, iOffice and Adobe ProAbility to multitask in a fast-paced, high stress environmentAttention to detail and high level of accuracyProject Management skillsEXPERIENCETriStar HealthSr. Executive Assistant to Division President, November 2018 April 2024Support Senior Executive Leadership for all administrative needs, including but not limited to:Perform extensive, complex calendar management, resolving conflicts and communicating updatesOrganizing leadership monthly meetings, creating agendas, reserving conference rooms and ongoing communications with attendeesMaintain confidentiality of all communication and documentation according to the policyArrange and manage travel arrangements for Executives through Concur and processing final expensesExhibiting initiative, sound judgement and the ability to make reasonable decisions in the absence of directionWork collaboratively with all division wide departments and colleaguesDevelop and maintain strong working relationships with Hospital and Corporate Leadership Administrative teamsAssisting with the ordering, receiving, distributing and restocking of office suppliesDeliver exceptional customer service by greeting guests, in person and on the telephone, promptly, courteously and professionallyManage building maintenance requests for the office by entering maintenance tickets in the property management databaseManage Division Suite tickets at Bridgestone Arena and placing catering orders by the event deadlineFree At Last Bonding, LLPOffice Manager, June 2015 November 2018Office Manager for one of the largest Bail Bonding Companies in Middle Tennessee with over $10M in writing capacity.Maintain office services by organizing office operations and proceduresPreparing and reviewing agent weekly worksheetsDaily correspondence with court clerks and officers to ensure proper communication with our clientsWeekly court calls to our clients to update them on changes to court scheduleEnsure proper recording of accounts receivablesProcess incoming and outgoing mailEnsure client contracts are completed accurately and in compliance with TABPA policiesProcess and maintain all client contracts within the systemImprove employee and client retention through ongoing communicationYP formerly AT&T Advertising SolutionsExecutive Assistant, October 1996 June 2015Executive Assistant to the General Manger of Sales that is accountable for AT&T Advertising Solutions portfolio of products including the areas of Nashville and Western KY.Support 40+ Sales and Sales Support daily operationsLocal HR coordinator responsible for the administration of all policy and procedures to include all aspects of a leave of absence, disability claim and workers compNegotiate short term leases for multiple temporary officesCoordinate move, schedule for phone and data installation and process monthly invoicesCoordinate the sourcing and staffing process including posting job opportunities, manage interview schedules, local board-out/ranking candidates, notify candidates of next steps and completing new hire paperworkHandle highly sensitive communications and support while maintaining confidentialityHandle phone calls and generate routine correspondence for various team membersCoordinate meeting schedules and appointments for a variety of events both within and outside the organizationProvide support for sales; process paperwork, create artwork for graphics, prep customer accounts and set appointmentsReferences[Available upon request.] |
