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Click here or scroll down to respond to this candidateCandidate's Name
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PHONE NUMBER AVAILABLE (cell)Email: EMAIL AVAILABLESUMMARY OF QUALIFICATIONS:* Over 15 years of executive assistant and legal secretarial experience* Event planning/project management skills* Commissioned Notary for the Commonwealth of Virginia* Public Trust Clearance* Ability to exercise good judgment in a variety of situations* Software Proficiency: Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, CASTLE (DOT Time and Attendance program), ESC-PRISM, E2 Travel SolutionsEXPERIENCE:11/2022Present DEPARTMENT OF TRANSPORTATION, McLean, VA Administrative AssistantAdministrative Contractor (Clason Point Partners, Inc.) for the Federal Highway Administration, Turner-Fairbank Highway Research Center, Office of Resource Management (HRRM), working under the direction and supervision of the Office Director;Provides executive-level administrative support, including calendar management, monitors and screens incoming calls and visitors determining nature of call and responding or referring inquiry to appropriate staff.Independently schedules various meetings and teleconferences;Prepare briefing materials for meetings ensuring that deadlines are met and manager is kept informed of issues of importance.Takes minutes for bi-weekly HRRM staff meetings and other meetings as directed by Office Director;Prepares and distributes weekly Delegation of Authority report to HQ, Directors and Secretaries;Independently prepares and reviews bi-weekly timecards in CASTLE for several departments totaling 50 employees for supervisor approval;Makes travel arrangements using E2 Travel Solutions; coordinates transportation for use of government vehicles on behalf of Office Director;Creates purchase requisitions using ESC-PRISM software program for office supplies and event registration;Plans, schedules, and orchestrates tours of the Turner-Fairbank laboratories for internal and external groups; prepares Agendas for distribution to points of contact, lab managers, Security, IT, Facilities and Tour Team; reserves conference rooms and secures opening speakers; works closely with Security by providing an attendee sign-in sheet for each tour; ensures that all technological requirements have been met; participates as a tour guide as part of the Tour Team;Reviewed, created and researched SOPs and policies;Independently reviews incoming correspondence and determines disposition; checks outgoing correspondence for format, grammar spelling and conformance with office procedures.Administers day-to-day operational functions of the HRRM and other departments; manages a varied and high-volume workload while working to meet deadlines and accomplish tasks; performs other duties as assigned.10/2021-01/2022 GEORGE MASON UNIVERSITY, Fairfax, Virginia Temporary Executive AssistantProvided primary support to the Senior Vice President of the Strategic Budget and Planning department managing the calendar, meetings, and conferences with a strong attention to detail; prepared scripts, minutes and other material as necessary; organized and managed the flow of information and created an office manual.8/20168/2020 CRYSTAL RUN VILLAGE, INC. (CRVI), Middletown, New York Executive AssistantProvided executive assistant duties to the CEO; acted as liaison with internal and external stakeholders; exposure to highly confidential information and documentation; take minutes at interagency meetings including the Executive Management Team, Corporate Compliance, Foundation and Town Hall meetings; calendar management and travel arrangements;Conducted review of all legal documents and responded to discovery requests in a timely fashion; direct contact with in-house and outside counsel; redacting of information using Adobe Acrobat Pro to be HIPAA compliant;Furnished primary support to the Board of Directors and worked closely with senior leadership to ensure smooth and efficient operation of Board activities; planned and facilitated all Board and Committee meetings; captured Board minutes and produced final drafts for Board approval;Handled all logistics including identifying locations for offsite meetings, ensured IT equipment was operational; prepared and distributed presentation material; Responsible for supervision of Reception staff and functions; developed weekly schedules, approved timesheets and paid time off requests; provided employee evaluations and rendered disciplinary action, when necessary;Coordinated fundraising volunteers to assist in the organization and operation of the annual golf tournament, Family Fun Day at The Castle and annual luncheon.2009-2016 THE HUMANE SOCIETY OF THE UNITED STATES, Washington, D.C. Executive AssistantProvided administrative/secretarial support to the General Counsel/Chief Legal Officer that required a high degree of judgment and confidentiality; arranged, organized and coordinated CLOs schedule, teleconferences, and travel arrangements; generated expense reports using Concur; prepared, drafted and edited correspondence, memoramda of law, pleadings, spreadsheets and forms;Interacted with Board leadership and responded to individual member requests as needed; acted as backup to Corporate Secretary assisting in posting documentation necessary for Board and various Committee meetings;Served as office manager; managed and procured general and special office supplies; designed and implemented office protocols and procedures; administered petty cash account; supervised Document Clerk; acted as liaison with building administrator.REFERENCES:William J. SammisChief Financial OfficerWraparound Services of the Hudson ValleyPHONE NUMBER AVAILABLE EMAIL AVAILABLEDeborah MuseWills, Trusts & Estates ManagerThe Humane Society of the United StatesPHONE NUMBER AVAILABLE EMAIL AVAILABLEPela S. Terry, Ph.D.Executive DirectorAtlantic Street Center(347) 622-823 EMAIL AVAILABLE |
