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Click here or scroll down to respond to this candidateCandidate's Name
928 Lindley Avenue, Philadelphia, PA 19141 Phone: PHONE NUMBER AVAILABLE EMAIL AVAILABLE Key SkillsProfessional offering senior administrative support. Extensive experience managing top initiatives and critical projects for executive leadership. Dedicated with a collaborative approach and a results-driven focus. Proactive and detail oriented; well-versed in time management skills such as prioritization of tasks, multi-tasking and delegation of duties. PROFESSIONAL EXPERIENCEFMC, Philadelphia, PA March 2023 PresentAdministrative Assistant Temp Assignment Create POs in SAP Receive checks and send to recipients Send invoices to AP for payment processing Set up new vendorsFresenius Medical Care, Plymouth Meeting, PA October 2020 February 2023 Virtual Assistant to Regional Vice President Organizing meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans. Assist with preparation of presentations, spreadsheets, charts and graphs. Interacts with staff at all levels while remaining flexible, proactive, resourceful and efficient with a high degree of professionalism and confidentiality. Credit Card reconciliationFresenius Medical Care, Plymouth Meeting, PA February 2019 October 2020 Operations Support Specialist Prepares memos, correspondence, agendas, and meeting minutes Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion. Pay and track invoices in SAP and R2PPediatrix Medical Group, Philadelphia, PA January 2019 December 2019 Infant Hearing Screener Performed and coordinated hearing screening sessions for all assigned clients. Handled and answered screening-related queries from parents, effectively and promptly. Completed all necessary patient paperwork Developed and maintained positive relationships with physicians and medical staff. Gaudenzia, Inc., Norristown, PA May 2017 November 2018 Compliance Manager - Administrative support to the Director of Compliance Investigate and collate data for documents, presentations and reports. Coordinating all high-level conference calls, Board of Directors and management meetings. Provide corporate governance and secretarial functions for the Board of Directors quarterly meetings. Analyze all critical incidents and report out on precautionary measures during monthly Safety Meetings. Act as liaison between outside agencies /personnel as it relates to Corporate Records release and complaint issues. Arrange all travel schedule and reservations for executive management as needed. Compile and submit all credentialing application materials for annual licensure auditing. Gaudenzia, Inc., Norristown, PA February 2014 May 2017 Executive Assistant Administrative support to the Director of Administration Overhauled recordkeeping system from manual to computer-based, creating a user-friendly and systematic information management system and reducing data retrieval time. Analyze all critical incidents and report out on precautionary measures during monthly Safety Meetings. Composing, compiling and preparing data for audits, proposals, reports as well as fiscal and legal matters. Gaudenzia, Inc., Philadelphia, PA September 2012 February 2014 Administrative Coordinator II Administrative support to the Program Director Manage team rosters, and support various employee management procedures, such as performance management. Prepare all daily, weekly, and monthly reports. Maintain databases and spreadsheets to improve system management and reporting accuracy. Screen high volume of internal and external communications, including email and mail. Stoltz Management of DE, Inc., Bala Cynwyd, PA January 2011 July 2012 Retail Administrative Assistant Administrative support to the Senior VP Support the COO, CFO, Managing Partner, Director of Human Resources, Director of Property Management, Director of Construction, Leasing and the Capital Markets team in day-to-day operations. Expense reporting, account reconciliations, and monthly reporting for all departments. Organize multiple business meetings and teleconferences, with bridge connections and catering. Coordinate logistics for Real Estate ICSC trade show conventions. Prepare, review and distribute financial books for assigned properties on a monthly basis. Resources for Human Development, Philadelphia, PA November 2009 August 2010 Office Manager Managed schedules, organized office functions, and oversaw daily operations. Supervise the completion and submission of event forms to DBHIS and RHD Leadership teams as individuals are admitted and discharged. Manage staff trainings and certifications Submit accurate payroll and timesheets bi-weekly Stoltz Management of DE, Inc., Bala Cynwyd, PA July 2008 November 2009 Accounting Administrative Assistant Administrative Support to the Accounting Department Assist with client inquiries, contacts Facilities Management staff, and handles special projects as necessary. Collected monthly fees, worked directly with vendors, ordered equipment, and paid invoices. Coding invoices according to company procedures, update and maintaining vendor database. Maintain insurance certificates for tenant notification and insurance report. Accounts payable processing to include approval, data entry, and payment processing. Gaudenzia, Inc., Philadelphia, PA October 2000 January 2008 Executive Assistant II Administrative support to the Regional Director Making travel and accommodation arrangements, including planning itineraries and schedules. Facilitate meetings with other Managing Director divisional executive assistants across the organization. Compile, transcribe, and distribute all meeting minutes. Supervise and train other administrative staff. Arrange and participate, as directed, in all conference calls and committee meetings. EDUCATIONUndergraduate Studies, 144 credits, Strayer University High School Diploma, Mastbaum A.V.T.S., June 1997REFERENCESAvailable upon request |
