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04/2012 - CurrentGainesville High SchoolGainesville, GASpanish:Native/ BilingualEnglish:ProfessionalOrganized Manager's Assistant accomplished in handling wide-ranging clerical needs in busy environments. Offers excellent writing abilities and expertise in file management. Helps keep office running smoothly with strengths in multitasking and independent problem-solving. Manager's AssistantINFINITY MOTORS, LLC. GAINESVILLE, GAALMA RUIZ
CONTACTLOREINFINITYMOTORS@GMAIL.COMPHONE NUMBER AVAILABLEGainesville, GA 30501EDUCATION ANDTRAININGLANGUAGESSUMMARYSKILLS Technical Troubleshooting Employee Relations Call Handling Filing System Management Document Preparation Training Coordination File Management Calendar Management Office Administration Report Generation Employee Communication Clerical Support Travel Arrangements Meeting Scheduling Customer Relations Social Media ManagementMulti-Line Telephone SystemOperation Schedule Oversight Business Correspondence Supply Restocking Records Management Office Equipment TroubleshootingEXPERIENCEDeveloped and implemented efficient filing systems for all incoming documents.Created a comprehensive database of contacts toensure quick access to client information.Organized and scheduled meetings, conferences,travel arrangements, and other administrativeactivities.Provided general administrative support includinganswering phones, typing letters, reports andmemos.Prepared agendas and took meeting minutes asrequested by the manager.Coordinated special projects such as companyevents, workshops or team-building exercises.Processed invoices, purchase orders and expensereports in accordance with company policy.Reviewed emails daily to prioritize tasks for themanager's attention.Compiled data from various sources into concisereports for management review.Maintained confidential records such as personnelfiles, contracts and customer accounts.Greeted visitors in a professional manner anddirected them to appropriate staff members.Researched industry trends to inform decisionmaking processes within the organization.Proofread documents prior to submitting them forapproval.Handled correspondence promptly and accuratelyaccording to established protocols.Sorted mail on a daily basis and distributed itaccordingly.Monitored inventory levels of office supplies andplaced orders as needed.Utilized computer applications such as MicrosoftOffice Suite proficiently.Ensured compliance with company policiesregarding confidentiality of sensitive information.Resolved any operational issues that arose duringday-to-day operations quickly and efficiently.Tracked employee vacation time off requests usingspecialized software programs. Handled correspondence promptly.Assigned tasks to associates to fit skill level and maximize team performance. Restocked office supplies daily and troubleshotproblems with equipment to keep operationson-track.Maintained records through timely updates toemployee and other files.Helped increase company profitability throughcustomer relationship development, communityinvolvement and marketing campaigns.Utilized company reports to analyze sales, grossprofit and inventory activity.Conducted inside training sessions to educateemployees on products and company policies.Developed successful marketing plans to increasesales and profits while managing costs.Read and analyzed incoming memos, submissionsand reports to determine significance and plandistribution.Assisted with revenue and profitabilityimprovements, advertising, sales and humanresources initiatives.Conducted research, compiled data and prepareddocumentation for consideration and presentationto upper management.Organized schedules, workflows and shift coverageto meet expected business demands.Directed and led employees, supervising activities to drive productivity and efficiency.Delegated daily tasks to team members to optimizegroup productivity.Collaborated with store manager to developstrategies for achieving sales and profit goals.Maintained inventory accuracy by counting stock-on-hand and reconciling discrepancies.Mentored staff to enhance skills and achieve daily targets, using hands-on and motivationalleadership.Completed inventory audits to identify losses andproject demand.Coached team members and delivered constructivefeedback to promote better productivity and buildconfidence.Initiated inventory control measures to manageand replenish stock, maintain cost levels and meetcustomer demand.Enforced company policies and procedures tostrengthen operational standards acrossdepartments.Supervised receiving and stockroom activities toidentify opportunities with inventory and preventshrinkage.Assisted supervisor in evaluating employeeperformance and cultivating improvementinitiatives.Assisted with developing and implementingmarketing strategies to improve sales andprofitability.Delegated tasks to team members based upon skilllevel and to achieve organizational goals.Implemented training processes for newly hiredemployees and supervised department managers,shift leads and production personnel.Secured revenue, accurately monitoringtransactions and deposits to eliminatediscrepancies.Led employee performance evaluations andrewarded top performers to retain qualitypersonnel.Implemented organization systems for financialreports, schedules and inventory control to improve efficiency and productivity.