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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLE PHONE NUMBER AVAILABLE Raleigh, NC LINKEDIN LINK AVAILABLEExecutive Assistant organized and detail-oriented, providing thorough and skillful executive C-level administrative support. Proven track record that I will bring to my perspective employer a self-motivated professional who utilizes resources effectively, able to grow positive relationships with clients and colleagues across organization levels. Adaptability in decision making, team player, time management with excellent communication skills and elevated work ethics to enhance the work environment.Professional ExperienceExecutive Assistant, PPD / Thermo Fisher Scientific, Morrisville, NC 2013 - 2023Provide office support to Vice President, 3 Senior Directors, 3 Directors with support as well to 580 plus staff, Global Clinical Supplies & IRT in over 40 countries multitasking, time management, excellent communicationSchedule appointments and maintain calendars; coordinate and facilitate meetings, monthly report and calendaringArrange travel logistics and complete department travel expense report reconciliationSchedules and coordinates meetings both internally and externallyMaintains strict confidentiality of corporate records, transactions, and work in progressAssists in the development of computerized systems and forms as neededCompiles data as requested for Department reports and maintains records and filesAssists in proofing and submission of timesheets, expense reports, order supplies, process passport and visa requestsOrder supplies, Process Passport and Visa requestsExecutive Assistant, BASF, RTP, NC (Master Staff, Inc.) 2010 2012Provide office support to Vice President. Schedule appointments and maintain calendars; coordinate meetingsArrange travel logistics and complete department travel expense reportsMaintain confidential department files, utilizing discretion when handling sensitive documentsMonitor/reconcile fiscal administration for business unit, including contracts, travel and purchasingOrder and distribute department office supplies, Process CIBT Passport/Visa requestsProduce customized reports using Microsoft Office Suites and Cost Tracking Systems to maintain various listsCreate and maintain inventory and production reports, utilizing SAP tools to provide requested data/informationPerform EndNote X5 Database updates for Regulatory Compliance, Create SOPs for trainingVolunteer, Job Workshops, Raleigh, NC 2009 2010Raleigh Safety Club Volunteer, Upper Room Food Bank Volunteer, Job Link Workshop, Career ConnectionsExecutive Assistant, Teleflex Medical, RTP, NC (Insight Global) 2008 2009Provide office support to Vice President, Executive Director, IT Manager and 5 senior staff membersSupported over 100 employees located in various geographic locations while responding quickly to shifting prioritiesArrange travel logistics and complete department travel expense reportsMaintained SAP Database to ensure records control, prepare Personnel and budget reportsCompose correspondence, report development, coordinate meetings, maintain confidential documentsBenchmarking and Documentation Tracking via SAP and Portfolio DatabasesExecutive Assistant, Dow Chemical Company, Cary, NC (Kelly Services) 2008 2008Provide office support to an organization of over 50 employees including Vice Presidents, Directors, Scientists/staffArrange travel logistics and complete department travel expense reportsCompose correspondence, report development, coordinate meetings, create PowerPoint presentationsServed as point of contact for visitors and outside vendorsExecutive Assistant, Elster Electricity, Raleigh, NC (Greer Group 6-wk assignment) 2008 2008Perform a wide variety of administrative duties as required by Vice President of Manufacturing - Metering DivisionSupport manufacturing Directors, line leaders and staff of 150 on a daily basisCoordinate office activities/schedules; develop and recommend office procedures; ensure smooth office operationsReceive and distribute incoming mail, ordered supplies and assist with plant toursAccounts Receivable/Payables and various in-house company reportsExecutive Assistant, Sun Microsystems Inc., Cary, NC 2006 2007Coordinated and maintained schedules for 2 Region Executives, Provided office support to 60 sales staffOrganized and coordinated all travel and transportation for Executives, including expense reports and reconciliationArranged employee interviews and scheduled/prepared all meeting schedulesDocumented Goals and forecasting in Siebel system and pulled weekly reports for 2 Regions ForecastRan PTO/BRIO Reports for the regions to determine their fiscal year / total goalsFrequent contact with CEO's and high level executives, including external customersSAP Project Coordinator, Eisai, Inc., RTP, NC (Greer Group) 2005 2006Assisted the Project Team of 40 consultants and employees to help design the software to fit the SAP needsResponsible for maintaining SAP project data including, running test scripts and tracking SAP expensesPrioritize and execute multiple tasks under simultaneous deadlinesRemain knowledgeable and report on project timelines, activities and project issuesAssisted with development of end-user training planExecutive Assistant, Quintiles, RTP, NC 2000 2005CDM Specialist (part-time nights 15 hours full-time @ IBM) 1997 2000Provided support to VP, Executive Director, Business Systems/Finance, Director 4 Associate Directors and staffArrange travel logistics and complete department travel expense reportsProcessed new hires and maintained Personnel informationManaged/monitored department budget. Accurate keying of case report forms into an electronic databaseSolicit all ongoing, monthly and annual meeting requests and coordinate appropriate datesClosely monitored company related projects, to ensure that project timelines and deadlines were being metDeal with sensitive and confidential information in a professional mannerExecutive Assistant, IBM, RTP, NC 1988 2000Office support to VP, Director, Manufacturing, Finance, Mobile Pricing Manager, one first line manager and staffDomestic and International assignee transfers done to and from the United StatesInterfaced with Legal Department on Document of Understandings, Confidential Disclosure Agreements, contract administration and Procurement on Single Sourcing protocolsKnowledge of Litigation department procedures. Short term foreign visas obtainedCreated graphics and text presentation charts. Maintained personnel informationArrange travel logistics and complete department travel expense report reconciliationActed as Facilities CoordinatorWord Processor, Aetna Life & Casualty, Purchase, NY 1981 1988Sole support for office of 160 personsTranscribing from dictation on tape, and hard copyConducted training sessions of DisplayWrite and dictationProcessed contract bonds, i.e. License Bonds, Peddlers Bonds, Notarized bondsAssociate Secretary, IBM, White Plains, NY 1979 1981General clerical duties, filing, typing and receptionist coverage. Expense report reconciliationSoftware/Hardware ExperienceEndNote, Quickr, Conqur Cliqbook Travel & Expense, SharePoint, Nitro Pro, PowerPoint, Visio, PeopleSoft Customer Connection, SAP, Accounts Payable, DocuSign, Access IT, Microsoft Word, Excel, Access, Outlook, Project, CIBT Visa/Passport, Advanced Internet, Polycom 8000, Quick Books, Data Entry, Lotus Freelance Graphics, Lotus Notes, Windows 98/NT/2000/XP, Web Ex Conferencing, WordPerfect, Nero Burning Software, IBM Pentium 100 PC-350, IBM Pentium III 6862, Compaq Desk Pro, Gateway, HP, Dell Computers, CISCO, ROLM, AT&T & Lucent, NEC Elite Mail FMS/VMS Telephone Systems, Toshiba Octel Voice Processing System, GBC Docubind P300, Pelouze RCX5 Scale, Brother Intellifax 4750E, Pitney Bowes 8050 Fax Machine, Kodak Ektaprint 90 Copier, Minolta DI520 Copier, UMAX Astra 4000U Scanner, Scan Jet 5590 Scanner, Canon Image Runner 5000, IBM Laser Printers, Panasonic UF-880 & 885 Fax Machines, Canon 6085 Copier, Sharp AR-651EducationWake Technical Community College, Raleigh, NC 2005 2005Skills/TrainingSharePoint, Workday, Mosaic, Microsoft Teams, Zoom, Adobe Creative Cloud, One Note, One Drive, Cisco Webex, Mock Interviews, Confidence Focused Interviewing, First Aid, CPR & AED Training, Pub Med, Diversity Imperative Workshop, Professional Development, Office Enhancement Technique, Business Letter Writing, The Reality of Change, Completed Staff Work, Keyboarding Literacy, Time Management, Rediscovering Individual Greatness, Lotus Freelance, Progressive Pathways, Communications CEO, ISO 9000, Management System Education, Problem Solving/Decision Making, Freelance Graphics, Technical Seminar, Medical Terminology, Understanding CDM Specs, Data Entry in Oracle Clinical, Drug & Development Process, Data Integrity & Management |
